2019-02-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     12 FEBRUARY 2019


BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
Financial Services

Budget                                    Finalisation of budget review 2 (BR2)       Review of core and new initiative            April budget review (BR3) for any
                                            for 2018/19 budget adjustments.               budget requests as part for the 2020           final 2018/19 operational and capital
                                          Functionality of the enterprise budget        budget development.                            budget adjustments.
                                            system improved for 2020 budget.
                                          All core and new initiative requests
                                            received as part of the 2020 budget.
Assets                                    Capitalisation of constructed and           Finalisation of the stormwater assets        Assess desktop indexation
                                            developer contributed assets to               reconciliation between Technology              revaluation outcomes for all asset
                                            complete the year-end process.                One asset register and GIS.                    classes.
                                          Reconciliation of stormwater assets         Data improvement roadmap for                 Asset capitalisation.
                                            between Technology One asset                  validating asset data for all other
                                            register and GIS commenced with               asset classes.
                                            stage one reconciliation completed.         Organisational guideline and
                                                                                          procedures revised for asset
                                                                                          capitalisation and data responsibility.
Statutory Reporting, Risk Management      QAO planning audit completed for            Review the implications of changes           Interim QAO external audit
and Audit Compliance                        the 2019 year.                                to accounting standards.                       scheduled for May 2019.
                                                                                        Implementation of improvement
                                                                                          opportunities identified by QAO
                                                                                          during 2017/18 external audit.
                                                                                        Planning for 2018/19 financial
                                                                                          statements and audit processes.
Treasury, Investments and Banking         Reinvestment of surplus cash                QTC credit review undertaken to              Investment portfolio managed to
                                            following July rates run.                     assess council’s credit rating for loan        ensure optimal return for Council in
                                          QTC review of Council cash holdings           borrowings.                                    alignment with Investment Policy
                                            undertaken to determine optimal             Rollout of new customer service                requirements.
                                            targets to maximise ratepayer equity.         EFTPOS devices.
                                          Support for T1 enterprise cash
                                            receipting system implementation.
Business As Usual Activities              Monthly financial performance               Expand the suite of user-friendly            Quarterly performance plan reviews
                                            reporting.                                    reporting dashboards to meet                   for all staff.
                                          Implementation of user-friendly               business needs.                              Automation of monthly reports to
                                            dashboard financial reporting tool.         Refine the grant reporting process to          maximise efficient work practices.
                                                                                          ensure transparency of timing and
                                                                                          availability of grant funds.


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