2019-02-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                      12 FEBRUARY 2019


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                          THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance          2019/20 Fleet and Plant capital draft       FY 18/19 Fleet and Plant capital          Continue to work closely with
Program                                      budget replacement program                    replacement program on target.              internal stakeholders/staff regarding
                                             completed.                                  Fleet truck replacement body builds         their requirements for the delivery of
                                           Monthly Fleet Advisory meetings               expected to be completed by June            the 2018/19 Fleet and Plant capital
                                             actioned.                                     2019.                                       replacement program.
                                           T1 Fleet maintenance reporting tool         Ongoing maintenance for fleet and
                                             operational & staff have had training.        small plant remains on target.
Local Buy Alliance                         Regional Alliance Working Group             Multiple tenders and quotations           Further meetings scheduled with
                                             established to explore joint                  either out to market, under                 Local Buy & neighbouring Councils
                                             Procurement strategies.                       preparation or under evaluation.            to progress the future joint
                                                                                         Continued consultation with Local           procurement opportunities.
                                                                                           Buy regarding updated or new
                                                                                           contract arrangements that are
                                                                                           available to staff use.
Undertake early adoption project with      P2P module now in T1 preview                Ongoing testing to be undertaken          Project completion revised with a
Technology One (T1) to implement the         environment & initial testing has             prior to go – live in production.           March 2019 target date.
new CI Anywhere Procure to Pay (P2P)         been undertaken.                                                                        Staff training to be scheduled.
module                                                                                                                               Scoping for stage 2 of P2P project
                                                                                                                                       (automatic invoice matching,
                                                                                                                                       supplier portals).
Vendor Panel Marketplace                   Vendor Panel e-procurement module           Ongoing training and education for        Ongoing engagement with internal
                                             can now be used for all quotes and            staff around Vendor Panel in                stakeholders & key staff to ensure
                                             tenders across Council.                       preparation for the new T1 P2P              the Vendor Panel quotation tools are
                                                                                           module rollout                              used for all quotations and tenders.
Business as Usual activities               2018/19 capital and operating               Procurement and Contracts branch          Work closely with stakeholders
                                             budgets on target.                            to continue to support staff across         regarding their FY18/19 projects.
                                           Multiple tenders awarded and results          the organisation. (Vendor Panel,          Continue to liaise with adjoining
                                             published on the Council website.             tender documentation development)           Council’s to foster potential co-
                                           Departmental Purchasing Officers            Upcoming tenders under                      operative procurement and/or
                                             Network monthly meetings continue.            development that require significant        contract opportunities.
                                           Monthly Fleet Advisory team                   Procurement support.
                                             meetings undertaken to discuss and             Noosa North Shore
                                             manage all fleet matters.                          Campground Redevelopment.
                                           WH&S Safety Hazard inspections                 Cooroy Playground.
                                             completed.                                     Rufous St Stage 2.


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