2019-02-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                          12 FEBRUARY 2019


INFRASTRUCTURE SERVICES DEPARTMENT

BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Asset Management
Capital Works Program - The                   Sign-off of the capital prioritisation      Review capital program and adjust           Commence workshops on the 10
development from a 5yr capital works            scoring matrix to enable project              changes as a result of the changes            year capital program.
program to a 10 year capital works              prioritisation for the 2019/20 budget         from the budget review.
program that is aligned to Councils long        preparation.                                Prepare 10 year program for
term financial planning.                                                                      workshops
Ongoing condition assessments                 Level 3 bridge assessments for              Finalise the procurement for the            Have all level 3 bridges that are
across all asset classes i.e.                   Doonella Bridge, Weyba Bridge                 remaining level 3 bridge inspections          required for inspection– completed.
Stormwater, Buildings and the Main              and Chaplin Pk Pedestrian Bridge              that are required.                          Consider additional condition
Beach Slurry System                                                                         Complete the tender evaluation for            assessments on components of
                                                                                              the Stormwater CCTV inspections.              Buildings.
                                                                                                                                          Appoint a successful tender for
                                                                                                                                            Stormwater CCTV inspections.
Complete detailed asset management            Road Infrastructure AMP was                 Complete Stormwater Infrastructure          Have the Stormwater AMP adopted
plans for identified pilot areas. Roads         adopted at the December meetings.             AMP.                                          by Council and commence the
infrastructure December 2018,                                                                                                               Buildings and Facilities AMP.
Stormwater Feb 2019, Buildings April
2019 & Parks & Playgrounds June 2019.
Asset Management Road Map -                   Sign-off on the capital project             Project scoring to be undertaken for        Have a 10 year capital program
Ongoing implementation of initiatives           scoring matrix was completed.                 the projects considered for the               endorsed for budget preparation.
identified in Asset Management Road                                                           2019/20 budget.
Map
Awareness & development of Asset              No activities have occurred this            Review training modules for further         Commence roll out of more AM
management functions across the                 quarter with the recruitment of staff         rollouts.                                     awareness – include more asset
organisation. Awareness training &              taking priority.                            Undertake specific Systems training           specific sessions.
corporate asset system development.                                                           for newly appointed staff.
Specifically, Work Order management
implemented through the majority of the
organisation
As Constructed and Capitalisation             Working Group established to work           Have an agreed process &                    Ongoing development of the
Process - Ongoing development of the            on the continual improvement of the           procedures developed for internal             collected data processes to support
as constructed and capitalisation               ASCON processes.                              construction asset sign-off. The              the ASCON process.
processes. Including internal                                                                 implementation of the internal
construction asset sign-off.                                                                  construction asset sign-off & staff
                                                                                              are fully aware of their obligations &
                                                                                              commitment to the process.

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