2016-06-16 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                          16 JUNE 2016


4                        ORGANISATIONAL STRUCTURE
DOCUMENT INFORM AT ION




Author                          Chief Executive Officer, Brett de Chastel
                                Executive Office

Index                           ECM/ Subject/ Organisational Structures

Attachments                     (hard copy attachment provided at tab 14 of Councillor budget packs)
                                1.    Draft Organisational Structure


EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 16 June
2016 detailing the proposed Noosa Council Organisational Structure and request staff to make any
required amendments to the document and present it for adoption at the Special Meeting on 29
June 2016.


REPORT
Although not a statutory requirement, it is good management practice for the Council to re-adopt
its organisational structure each year at the time the Council adopts its Operational Plan and
Budget. This ensures that the Council has an up to date structure which reflects the resources
allocated (budget).

The attached organisational structure identifies Equivalent Full Time staff (EFT) for each
Department and Branch. Once adopted by Council, that cannot be changed without a Council
decision. The detailed structures within branches can be amended by the CEO provided the total
EFT is not changed. This gives management flexibility to fine tune the detailed structure.

The proposed organisational structure for adoption by Council is not significantly different from that
adopted by the Council in June 2015. The Executive Manager has been through a detailed
analysis of every position reconciling last year’s adopted structure to the proposed structure for
this year incorporating the proposed new positions in the draft budget.

As discussed previously with the Council, the intention is to develop a new Corporate Plan and to
focus on priorities / strategies following the finalisation of this budget process. On the basis that
“structure follows strategy”, my advice to Council would be that we have a deeper look at our
organisation structure after that time.

The current structure has been in place since June 2014 and was designed to deal with our start-
up phase. It has served us well in that phase but it would make sense to re-visit the overall structure
to ensure that it suits our current and future needs. I think there are some changes that could be
made to improve our effectiveness and to better align some functions. The CEO proposes to
commence a detailed review of the organisation structure once our new Corporate Plan is finalised.




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