2016-06-16 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                             16 JUNE 2016


SPECIAL MEETING REPORTS
1                        OPERATIONAL PLAN 2016-17
DOCUMENT INFORM AT ION




Author                             Chief Executive Officer, Brett de Chastel
                                   Executive Office

Index                              ECM/ Subject/ 7.09 – 2015-2016 Budget

Attachments                        (hard copy attachment provided at tab 1 of Councillor budget packs)
                                   1.    Operational Plan 2016/17


EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting dated 16 June
2016 detailing the proposed 2016/17 Operational Plan and request staff to make any required
amendments to the document and present it for adoption at the Special Meeting on 29 June 2016.


REPORT
A Council is required to adopt an Operational Plan each year which sets out its projects and
priorities that support it achieving its long term objectives. As required by the legislation, the
Council’s progress in achieving the outcomes set out in the Operational Plan is also reported to
Council on a quarterly basis.

The format and content of the 2015/16 Operational Plan was developed to reflect feedback from
the previous Council that a shorter and more relevant Operational Plan format was needed rather
than listing every single project and “business as usual” activity in a large document that loses
relevance. Feedback from the previous Council was that the 2015/16 Operational Plan which
focused primarily on the significant projects was much better than the previous 80 page version.
Quarterly reports to Council now allow the Council to focus on progress with the significant projects.

A similar approach is proposed for the 2016/17 Operational Plan.

1                        Draft Operational Plan 2016/17 (see Attachment 1)
The Operational Plan has been based on our current Corporate Plan noting that it is proposed to
commence the development of a new Corporate Plan shortly. The five themes in the current
Corporate Plan are included and significant projects and issues have been identified.

The significant projects and issues identified have been sourced from:
 New initiatives proposed in the 2016/17 budget;
 The proposed Capital Works Program; and
 Current projects that will continue.




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