2016-06-16 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                               16 JUNE 2016


A degree of judgement has been used by the CEO to identify significant projects and issues that
should be included in the Operational Plan that the Council will want to monitor on a quarterly basis
during 2016/17. Every new initiative is not included – only the significant ones. Feedback is invited
from Councillors at the meeting to see if the proposed projects identified under each theme are the
key ones.

2      Branch Plans

Every branch within the Council now has a Branch Plan. This plan sets out “business as usual”
services and activities of each branch as well as minor projects approved through the new initiative
process. A sample format has been provided in Councillors budget folders and includes other
issues such as risk assessments. The branch plans are used at a management level and link to
staff performance review processes, management meetings and operational risk management
processes.

To make sure nothing falls through the gaps, the Governance Advisor reviews the approved
initiative lists to ensure that every project is either in the Operational Plan or a Branch Plan.

3      Reporting

To ensure accountability, the following reporting mechanisms will apply:

1. Corporate Plan – Report to Council by the CEO on an annual basis (normally after 30 June)
   which highlights the progress on the key priorities in the Corporate Plan.

2. Operational Plan – Report to Council by the CEO on a quarterly basis in relation to the progress
   of significant projects identified in the Operational Plan. These reports will be in the same
   format as the Council received in 2015/16.

3. Departmental Reports – Each Department reports to Council on a four monthly basis on
   progress with their Branch Plans. These reports identify what has been achieved, what is
   currently being undertaken and what is coming up. These reports will be in a similar format to
   the most recent reports provided by the Directors.

4. Performance KPI’s – Reported to Council by the CEO on a quarterly basis together with the
   Operational Plan report. As far as I am aware, we are one of the few Councils to report at this
   level. This is not a statutory requirement.

5. Business area reports – Some of our larger or commercially significant services (such as The
   J, Noosa Aquatic Centre, Noosa Leisure Centre etc) will continue to report to Council on a
   rolling four monthly basis on their financial, customer and operational performance.


Previous Council Consideration

The Council adopts the Operational Plan on an annual basis as part of the budget process.


Finance & Risk

Nil.




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