2018-04-16 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   16 APRIL 2018




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GENERAL COMMITTEE MEETING AGENDA                                                        16 APRIL 2018

       Personal accident
       Council maintains a personal accident policy of insurance for registered Community Bushland Care
       volunteers. The insurance is to cover some of the expenses incurred by people who injure themselves
       while undertaking approved duties as authorised and registered volunteers.
 |     For more details, please contact yourthe nominated Council Officer.

       3.7     External Funding for a Project
       Council recognises the substantial efforts of volunteer groups and sponsoring organisations who have
       secured a significant amount of funding to enhance bushland areas since the program was
       established. Volunteer groups take on the responsibility of seeking a sponsoring organisation,
       expending the funds, reporting and acquitting the expenditure with the funding body.
       Where groups intend to apply for external funding to undertake works on Council land, the works
       should align with Council's plans and policies to ensure best support can be provided by Council.
       Relevant sections of Council and other stakeholders will need to be consulted and provide approval
       for the project prior to funding applications being submitted. Ongoing maintenance requirements,
       WHS and insurance requirements will also need to be discussed and agreed by both Council and
       volunteers, and will be outlined in the letter of support. A final copy of the grant application should be
       submitted to Council along with any supporting material such as site plan, maps and insurances.
       Please provide Council with a minimum of two weeks’ notice of your intention to apply to ensure there
       is sufficient time to coordinate the appropriate support. The groups nominated Council Officer will
       guide volunteers in this process.

       3.8 | Cessation of Volunteer Activities
       Where a group or volunteer wish to cease activities on a temporary or permanent basis, they should
       notify their Volunteer Group Coordinator and/or nominated Council Officer. Upon request, Council will
       remove personal details from the database and any loaned tools or equipment should be returned to
       Council.
       Volunteers are encouraged to resolve any concerns in the first instance with their Volunteer Group
       Coordinator and/or nominated Council Officer. Where necessary, it may be referred to the
       Environmental Services Manager to ensure a satisfactory resolution is achieved.
       Volunteers and groups agree to work within Council plans, policies and guidelines will receive
       appropriate resources, training and support to assist them to achieve their goals. Where required,
       additional guidance can be provided on correct processes and methods. Where volunteers actively
       undertake works contrary to advice, plans or Council's Code of Conduct, they may be requested to
       cease operations.

       Council and Community Bushland Care — Operational Guidelines                            Page 6

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