2018-04-16 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   16 APRIL 2018




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GENERAL COMMITTEE MEETING AGENDA                                                        16 APRIL 2018

       4.      Operational Support
       4.1.    Project Planning
       It is essential for the benefit of both Council and volunteers that simple and accurate records of
       activities are kept. These records are beneficial for both Council and groups as they demonstrate the
       commitment and achievements of volunteers, assist with ongoing funding and meet insurance
       requirements.
       12-month Activity Plan
       Developing a 12-month Activity Plan in partnership with Council is an important tool for communicating
       group site goals on Council managed land. It assists with planning your working bees for the year and
       enables the best possible support from Council according to available resources. Through the
       development of this plan, other departments and stakeholders can be informed of volunteer activities,
       ensuring the best possible outcomes are achieved.
       The 12-month Activity Plan should include the following:
       e  group name
       e  site location details
       e  working bee dates
       e  activities being undertaken
       e  resources requested from Council
       The 12-month Activity Plan should identify any other specific needs of the project which may include
       brush cutting, chain-sawing and broad chemical spraying. As the use of power tools, such as brush
       cutters, chainsaws and large scale sprayers are not permitted to be used by volunteers or outside
       organisations, Council may be able to assist. Please ensure the request is in the 12-month Activity
       Plan and for non-reactive work, please allow a minimum of 2weeks’ notice for works to occur.
       Once plans have been developed in consultation with Council, Council will provide acknowledgement
       in writing of support requests.
       Water Quality
       When_ planning and/or undertaking works within or adjacent to _a drainage channel, wetland,
       watercourse or slip-prone area, consideration should be given to ensure there are adequate erosion
       and sediment control measures in place. Activities in these areas, such as removal of vegetation,
       have the potential to cause significant erosion and increased sediment run-off which can affect water
       quality and wildlife habitat. All activities in and around waterways should be undertaken in consultation
       with the nominated Council Officer prior to commencing, and control measures included in the 12-
       month Activity Plan.
       Attendance and Risk Assessment Form

       It is important Volunteers Group Coordinators ensure that each volunteer signs on and off each day
       and that they have acknowledged the relevant risks present on site that day. It also provides an
       account of activities and achievements for each group, such as number of volunteer hours, trees
       planted etc.
       Once-completed_please— Completed forms are returned to theyour nominated Council Officer on a
       quarterly basis and kept onforupkeep-of records.

       Council and Community Bushland Care — Operational Guidelines                            Page 7

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