2017-08-08 Services & Organisation Committee Agenda

CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
Financial Services

Budget Process                                The 2017/18 budget        has   been        Commence the 2017/18 BR1 budget              Review the merits of using
                                                finalised and adopted                         review process to determine carry-             smartsheets to track new initiatives
                                                                                              over items and emerging items                Preliminary discussions regarding
                                                                                                                                             2018/19 budget development
Assets     –    Financial   Recognition,      All new contributed assets for              Finish recognition and write-on of all       Finalise the revised useful lives to be
Capitalisation and Revaluation                  2016/17 have been identified and              new assets constructed/purchased in            applied to road assets
                                                capitalised (over $5m in value)               2016/17                                      Reconcile and align road assets data
                                              Working group has been established          Undertake annual revaluations for              in TechnologyOne to the pavement
                                                to review the useful lives for the            selected asset classes                         management system (SMEC) and
                                                Shire’s road surface assets                                                                  Council’s GIS
                                                                                                                                           Asset recognition procedures and
                                                                                                                                             forms to be reviewed to improve
                                                                                                                                             process efficiency
Financial Statements and Audit Review         All issues raised by QAO during             Finalisation of all reconciliations and      Draft Financial Statements to be
                                                interim audit have been addressed             entries for the Financial Statements           presented to the Audit & Risk
                                                with briefing papers presented to           Preparation for final audit visits in          Committee for review
                                                QAO and Audit & Risk Committee                August.                                      QAO signoff of Financial Statements
                                              Financial    Statements       template
                                                updated to reflect current standards
Banking - Update of Outdated EFT and          Initial   discussions     held with         Review location, service cost and            Replace existing old (non-pay wave)
Credit Payment Machines                         Commonwealth Bank on upgrade                  usage of current devices held by               eftpos machines
                                                options such as the new ALBERT                Council for customer payment                 Consider cost-benefit of a remote
                                                tablet-style eftpos devices                                                                  payment site (e.g. Cooroy Library)
Business As Usual Activities                  Year-end accruals for 2016/17               Finalise the recruitment of Financial        Financial performance reporting
                                                expenses have been completed                  Services Manager and Accounts                Begin     preliminary    discussions
                                              Finance system has been rolled over           Payable Officer following staff                regarding     TechnologyOne      CIA
                                                for the new financial year                    resignations                                   implementation for finance
                                              Accounts Payable procedures have            Revise structure of finance ledger
                                                been updated                                  and of monthly reports to reflect the
                                              Investment Policy has been reviewed           new organisational structure
                                                in line with ethical investment             Quarterly performance plan reviews
                                                practices                                     for all staff
                                                                                            Branch & Risk plans to be updated




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