2022-01-17 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                      17 JANUARY 2022


While the above pricing evaluation reflects the lump sum value of the contract, consumables were
requested as a Schedule of Rates.
The tender evaluation panel completed the evaluation process and consider Ecovia (R&R
McKindlay Trust) to be the most advantageous to Council, presenting the best value for money
across all three (3) separable portions.
Ecovia (R&R McKindlay Trust) tender submission is most favourable based on their tender
demonstrating the following:
•        High level of experience and capability to provide cleaning maintenance to Noosa Shire
         Council buildings and facilities.
•        Adequate resourcing with an acceptable quantity of hours and staff nominated (dedicated)
         to perform the services.
•        A detailed methodology demonstrating their understanding of the scope.
•        Contribution to the local economy with the business based in the Noosa Shire.
•        Very good ability to meet environmental requirements, including the implementation of
         company-directed environmental initiatives and performance targets; and the provision of
         Material Data Sheets meeting Council’s requirement for day-to-day requirements and
         COVID-19 cleaning requirements.
•        Overall best value for money benefit for Council.
4.       Next Steps
Once awarded, the contract will commence 31 January 2022.
Previous Council Consideration
Nil
Finance
The cleaning services contractor will be engaged under a lump sum contract, and a schedule of
rates for the provision of additional works as may be required from time to time, including
consumables. It is anticipated that expenditure under this contract will be approximately $175,000
(excluding GST) per year.
Risks & Opportunities
    Safety Risks                                       Mitigation
    The contractor fails to ensure the work is         Prior to commencement of services, Ecovia (R&R
    conducted safely and in accordance with minimum    McKindlay Trust) management plans, Safe Work
    standards.                                         Method Statements, Job Hazard Analysis (or
                                                       similar) and other documentation will be submitted,
                                                       reviewed, and accepted by Council.
                                                       Council will undertake surveillance, regular safety
                                                       audits and inspections throughout the construction
                                                       period.
    Resource Risks                                     Mitigation
    Quality, safety, and service are affected due to   Ecovia (R&R McKindlay Trust) have nominated a
    resource shortages.                                highly capable team for this project and can add
                                                       additional and appropriately skilled resources as
                                                       required.
                                                       Council can engage the services of other cleaning
                                                       contractors in the event of Ecovia (R&R McKindlay
                                                       Trust) is unable to supply services. Council will
                                                       regularly monitor and review the services as per
                                                       the conditions of contract.

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