Meeting minutes

ORDINARY MEETING MINUTES                                                 19 SEPTEMBER 2024


            Section 15 – Deputations
            Reject proposed amendments and replace with original wording as follows:
            17.1 A deputation wishing to attend and address an Ordinary meeting of Council
            shall apply in writing to the CEO not less than seven (7) business days before the
            meeting.
            17.2 The CEO, on receiving an application for a deputation shall notify the
            Chairperson who shall determine whether the deputation may be heard. The CEO
            shall inform the deputation of the determination in writing. Where it has been
            determined the deputation will be heard, a convenient time shall be arranged for
            that purpose, and an appropriate time period allowed.
            17.3 Where it has been determined that a deputation be heard, the deputation and
            topic of the presentation must be included in the public agenda for the meeting.
            17.4 For deputations comprising three or more persons, only three persons shall
            be at liberty to address Council unless the Councillors at the meeting determine
            otherwise by resolution. A deputation shall be given adequate opportunity to
            explain the purpose of the deputation, generally no longer than 15 minutes unless
            decided otherwise by the meeting.
            17.5 The Chairperson may terminate an address by a person in a deputation at
            any time where:
            a) the Chairperson is satisfied that the purpose of the deputation has been
            sufficiently explained to the Councillors at the meeting;
            b) the time period allowed for a deputation has expired;
            c) the person uses insulting or offensive language or is derogatory towards
            Councillors or staff members;
            d) a member of the deputation other than the appointed speakers interjects or
            attempts to address the Council;
            e) the person uses words or actions that discriminate or vilify based on a person’s
            race, religion, sexuality or gender identity.
            Section 18 – Notified Motions
            Reject proposed amendments and replace with original wording as follows:
            18.1 A Councillor may bring forward to a meeting a motion on any matter within
            the jurisdiction or official cognisance of the Council by giving notice in writing, in
            the approved form, to the Chief Executive Officer at least seven days before the
            meeting.
            18.2 The Chairperson shall rule out of order a motion which does not comply with
            section 18.1 of these Standing Orders.
            18.3 Notified motions shall be dated and recorded by the Chief Executive Officer
            as received.
            18.4 Where a Councillor who has given notice of a motion is absent or declines to
            move the motion, the motion may be –
            a) moved by another Councillor; or
            b) deferred to the next meeting.