Meeting minutes

ORDINARY MEETING MINUTES                                                  19 SEPTEMBER 2024


            18.5 Where the notified motion is not moved or deferred, it shall not again be
            reintroduced without a subsequent notice of motion duly given as provided in
            section 18.1.
            18.6 At the meeting, a notified motion requires a seconder in order that it be dealt
            with.
            Section 41 – Deputations (Procedure for Standing Committee Meetings)
            Reject proposed amendments and replace with original wording as follows:
            41.1 A deputation wishing to attend and address a Committee meeting shall apply
            in writing to the CEO not less than seven (7) business days before the meeting.
            41.2 The CEO, on receiving an application for a deputation shall notify the
            Chairperson who shall determine whether the deputation may be heard. The CEO
            shall inform the deputation of the determination in writing. Where it has been
            determined the deputation will be heard, a convenient time shall be arranged for
            that purpose, and an appropriate time period allowed.
            41.3 Where it has been determined that a deputation be heard, the deputation and
            topic of the presentation must be included in the public agenda for the meeting.
            41.4 For deputations comprising three or more persons, only three persons shall
            be at liberty to address the Committee unless the Councillors at the meeting
            determine otherwise by resolution. A deputation shall be given adequate
            opportunity to explain the purpose of the deputation, generally no longer than 15
            minutes unless decided otherwise by the meeting.
            41.5 The Chairperson may terminate an address by a person in a deputation at
            any time where:
            a) the Chairperson is satisfied that the purpose of the deputation has been
            sufficiently explained to the Councillors at the meeting
            b) the time period allowed for a deputation has expired, or
            c) the person uses insulting or offensive language or is derogatory towards
            Councillors or staff members.
            d) a member of the deputation other than the appointed speakers interjects or
            attempts to address the Council.
            e) the person uses words or actions that discriminate or vilify based on a person’s
            race, religion, sexuality or gender identity.
            "18.8 Councillors are encouraged to lodge Notices of Motion which:
            a) relate to the objectives, roles and function of Council as outlined in the annual
            Operational and Corporate Plan;
            b) are clear in intention;
            c) are not identical or substantially similar to a Notified Motion that has been
            considered by the Council and lost in the preceding six months;
            d) are not outside the powers of Council;
            e) do not relate to an operational service request or a matter that can be handled
            under delegation;
            f) are not matters subject to a Council decision-making process which has
            commenced but is not yet complete.";