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2016-07-18 General Committee Meeting Agenda
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GENERAL COMMITTEE MEETING AGENDA 18 JULY 2016
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GENERAL COMMITTEE MEETING AGENDA 18 JULY 2016
A SUSTAINABLE COUNCIL
No. Project Responsibility ey ote FC ELT
1 Development and implementation of Enterprise Risk Governance Advisor Over the past 2 years work has been undertaken to further develop and refine Council's Risk Completed @&
Management Framework Management Framework. Outcomes include:
1. Integration between corporate planning and risk management by incorporating the assessment of
Council and branch objectives, risks and potential opportunities into the annual planning process
with further quarterly reviews.
2. Quarterly Strategic Risk Discussions by Council's Leadership Team with regard to future risks to
achieving the organisation's objectives. The last discussion of the 2015/16 period was held on 8
June 2016
3. Quarterly progress updates reported to Council's Audit and Risk Committee regarding high rated
strategic risks and noteworthy operational risks.
The further implementation and improvement of Council's Risk Management Framework is an
ongoing process which, moving forward, will be reported to Council via the Executive Office
Departmental Updates
iS Finalisation of Business Continuity Plans Governance Advisor The aim of Council's Business Continuity Framework and supporting business continuity plans is to Behind Q@
ensure minimal disruption to Council's key services during a disruptive event. Council's draft Schedule
Buildings Business Continuity Plan (specifically covering the Tewantin Administration Building,
Noosaville Depot and Pomona Depot) was reviewed by Council's Leadership Team on 24 June
2016. The Leadership Team requested a number of amendments be made to the presented draft to
further simplify the document. A revised draft Buildings Business Continuity Plan with the
outstanding draft Waste Recovery Business Continuity Plan will be presented to the Leadership
Team during Quarter 1 of 2016/17. Once these remaining plans are finalised, a training, testing and
review program will be developed and actioned to ensure Council's entire suite of Business
Continuity Plans (which cover ICT, Payroll, Customer Service, Buildings and Waste Recovery) are
practical and effective. Future progress will be reported to Council via the Executive Office
Departmental Updates.
3. Improve Workplace Health & Safety performance Human Resources Manager WH&S Policy approved by the CEO and WH&S Plan in place. 79 WH&S procedures have been Ontrack @
endorsed by the Safety Committee and targeted training has occurred. The focus continues to be on
improving incident and hazard inspections, rectification actions as well as establishing the WH&S
system and reporting. A single WH&S Committee structure comprising management reps. and
safety reps. is now working well. The WH&S Management Action Plans (MAP's) have now been
approved by the WH&S Committee
4 Undertake regular Service Reviews Executive Officer Service reviews completed for 2015-16 include Behind ()
- Property & Facilities Schedule
- Noosa Aquatic Centre
- Corporate Overheads
- Libraries (Phase 2)
- Local Laws (Phase )
Reviews that will carry over to 2016-17 include
- Building & Plumbing
- Infrastructure Planning & Design
5 Optimisation of ICT systems ICT Manager ICT is progressing the implementation of additional corporate systems functionality with On track 8
TechnologyOne including: infringements, new public mapping, waste bin register and easier
procurement systems. Council has called tenders for telecommunications and managed ICT
services including call centre systems with a recommendation to Council in August. the current
contract for managed services expired on 1/1/2017. Major changes to online Internet services
including customer requests are on hold until TechnologyOne releases better online capabilities in
late 2016/early 2017
6 Implementation of Financial Sustainability Policy Director Corporate Services 2016/17 Budget adopted complying with policy requirements Completed @
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