Original source · versioned page text
2014-04-28 General Committee Meeting Agenda Pages 65-200
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
4. APPLICATION FOR MATERIAL CHANGE OF USE – SERVICE AND UTILITY TYPE 3
(TOWER), SITUATED AT 153 LAKE FLAT ROAD, BOREEN POINT
Author Development Planner, Jack Lewis
Planning & Infrastructure
Index MCU13/0053
Attachments 1. Locality Plan
2. Proposal Plans
3. Photomontages
APPLICATION DETAILS
Applicant Aurecon on behalf of NBN Co
Proposal Development Permit for Material Change of Use - Service &
Utility Type 3 Tower
Properly Made Date 22 March 2013
Information Request Date 23 April 2013
Information Response Date 13 February 2014
Decision Due Date 15 May 2014
Number of Submissions 1 Properly Made & 1 Not Properly Made
PROPERTY DETAILS
Property Address 153 Lake Flat Road, Boreen Point
RP Description Lot 2 RP126723
Land Area 105.9 ha
Existing Use of Land Farm Sheds
STATUTORY DETAILS
SEQRP Designation Regional Landscape & Rural Production
Locality Boreen Point, Kin Kin & Cootharaba
Zone Rural
Overlays Biodiversity Overlay (Environmental Protection), Biodiversity
Overlay (Riparian Buffer Area), Natural Hazards (Medium
Bushfire), Natural Hazards (Flood), Natural Hazards (Min Floor
Heights), Natural Hazards (Potential Acid Sulfates)
Assessment Type Impact
Page 65 of 200
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalLog in to download the original file
Large file: the download may take up to a minute.
Searchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of sections 2 to 119 (of 136)
Section 2
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
RECOMMENDATION
That Council approve Application No. MCU13/0052 for a Development Permit for Material
Change of Use for Service & Utility Type 3 Tower situated at 153 Lake Flat Rd, Boreen Point in
accordance with the following Conditions of Approval:
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of the Decision Notice must be complied with prior
to the use commencing, and then compliance maintained at all times while the use
continues.
Approved Plans
2. Development authorised by this approval must be undertaken generally in accordance with
the Approved Plans listed within the Decision Notice.
Minimum Floor Heights
3. The minimum floor levels of the associated telecommunication cabinets must be
constructed above the 1% AEP flood level.
Building Height
4. The maximum height of the structure must not exceed 31 metres above the finished ground
level and the natural ground surface.
5. Certification must be submitted to Council from a Licensed Surveyor which certifies that the
monopole structure does not exceed the maximum height requirement of this Decision
Notice.
6. No lights are permitted to be attached to the telecommunications facility, except where
required for aircraft hazard lighting purposes or similar.
Health and Safety
7. The development must not, at any time during the life of the development, result in human
exposure to environmental electromagnetic emissions exceeding the current regulations,
standards and/or recommendations of the Australian Radiation Protection and Nuclear
Safety Agency (ARPANSA). The carrier of the infrastructure must provide, at any time upon
request by Council, written certification to demonstrate compliance with this condition. The
written certification must assume:
a. a maximum number of users over the lifetime of any pole or other supporting
structure
b. full power usage
c. a maximum down tilt of antennae.
8. Warning information signs and security fencing must be provided on the site to prevent
unauthorised entry. Fencing must be set back a minimum of 2 metres from the front
boundary and must be camouflaged through the use of colours, materials and screening
vegetation to blend the fence into the visual landscape. Such fencing must not include any
use of barbed wire or similar materials.
Colours and Finishes
9. The monopole and associated panels must be finished in colours that blend in visually into
the landscape.
Cessation of Use
10. The telecommunications facility must be removed from the site upon cessation of the use.
Existing Vegetation
11. A vegetated buffer with a minimum width of 20m shall be maintained around the facility
(allowing the existing vegetation to grow to full form), excluding the 5m wide firebreak and
4wd access indicated on the approved plans.
Page 66 of 200
Section 3
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
REPORT
1 Proposal
The application seeks approval for a Development Permit for Material Change of Use for a
telecommunications monopole associated with the establishment of the fixed wireless network
infrastructure of the National Broadband Network (NBN). Fixed Wireless is a network of base
station facilities that are proposed to provide a broadband service, via radio transmissions to the
majority of rural and rural residential properties within the Noosa Shire. These base stations
communicate directly with antennas fixed to individual premises (eg, dwellings or businesses) to
deliver wireless broadband access. The proposed tower is designed to serve Boreen Point
township.
The proposal is for a 31 metre high monopole (comprising of a 30m pole and associated
antennas) located at 153 Lake Flat Road, Boreen Point. The infrastructure includes radio
transmission equipment and outdoor cabinets, which are within a 70m 2 leased compound area
and located 15m from the Lake Flat Road property boundary. The locality plan, proposal plan
and network plan map are included as Attachments 1 & 2.
2 Site Details
2.1 Background
On the 29 January 2014, a 40m high tower in the north western corner of the same property was
approved (1.5km away from the proposed tower). NBN Co advises that approximately 630
properties will be serviced directly by both the proposed facilities within the Cootharaba and
Boreen Point localities.
As part of the site selection process, the applicant was asked to consider other alternatives sites
on the subject property. As part of the information response, the applicant relocated the tower
200m to the north of the original proposal increasing the setback to the nearest dwelling.
Attachment 3 includes the photomontages of the proposed tower.
2.2 Site Description
Site & Locality Description
Road Frontage The proposed site includes 2km of frontage to Lake Flat
Road. Access is secured to the lease area via an
existing 4wd access driveway which extends parallel to
Lake Flat Road.
Existing Significant Vegetation The proposed monopole is located amongst existing
pine and eucalypt trees. The development requires the
removal of some regrowth vegetation.
Topography: The location of the tower is at 3m AHD with the site
sloping towards Lake Cootharaba to the east (1m AHD).
2.3 Surrounding Land Uses
The site adjoins existing rural properties to the south and west. 81 Lake Flat Road is the closest
house to the proposed infrastructure and is 335m away.
Boreen Point township is located less than 1.5km to the south east of the proposed tower. The
township is situated at an elevation of 21m AHD at the top end of Urangan Street, which is less
than the height of the panels atop the tower (~33m AHD).
Page 67 of 200
Section 4
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
3 Assessment
The application has been assessed against the following statutory instruments, including:
the South East Queensland Regional Plan,
any applicable state planning policies,
the state planning regulatory provisions, and
any applicable temporary local planning instrument
The proposal is consistent with the higher order plans and policies. The subject site is located in
the Boreen Point, Kin Kin and Cootharaba Locality and is zoned Rural by The Noosa Plan.
The proposed use is identified as an inconsistent use within the zone and required to follow an
impact assessable application process. While the whole of the planning scheme is applicable, the
following codes and policies are most relevant to the application:
Boreen Point, Kin Kin and Cootharaba Locality Code
Planning Scheme Policy 23 – Telecommunication Towers
Infrastructure Uses Code
The pertinent issues arising out of the assessment are discussed below.
Code Discussion
Boreen Point, Kin The proposed Infrastructure Use - Service & Utility Type 3 (Tower) is
Kin & Cootharaba identified as an inconsistent use within the Rural zone. The proposal is
Locality Code required to be assessed against the Overall Outcomes of the Code. The
relevant outcomes seek for structures to not visually dominate the street,
surrounding spaces or the existing skyline.
The proposed 31m high tower is located within the south eastern portion
of the site. The proposed siting of the structure is in a location that
includes existing mature vegetation between it and Lake Flat Road,
making the monopole not visually obtrusive when viewed from this part of
the Major Road Network.
The closest houses to the proposed structure are located at 81 & 63 Lake
Flat Road, each being 335m and 420m away from the monopole’s
location on the site respectively. There is existing mature vegetation
between the tower and 63 Lake Flat Road, which screens the
development from being considered visually obtrusive.
The applicant indicates they have relocated the tower further away from
81 Lake Flat Road, as a direct response to the community consultation
which was carried out. The increased separation distance between the
tower and the existing house reduces the bulk of the tower when viewed
from this property.
The 31m high tower has also been sited amongst existing vegetation (up
to 25m high), which contributes to the tower not being as visually
dominant for this neighbouring property. Overall the tower is consistent
with the Outcomes of the Locality Code.
Page 68 of 200
Section 5
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Planning Scheme Section 3.2 & 3.4 of the Policy outlines matters for consideration when
Policy 23 - assessing proposals for towers. The most applicable points associated
Telecommunication with the assessment of this proposal are:
Towers
3.2 a) Loss of vegetation on steep slopes or ridgelines; or
3.2 b) Visual scaring or the degradation of views or vistas from the
major road network; or
3.2 c) Alteration to key landform and landscape characters such
that they become dominated by the facility.
3.4 d) Be positioned to minimise clutter of multiple facilities.
3.4 e) Impact on views to and from waterways, beaches and
riparian zones.
Clearing is required for the 80m2 lease area and associated 5m cleared
area surrounding the perimeter. This area was previously planted as pine
plantation, with the vegetation to be removed not significant, being
regrowth (6-10 years old).
The existing vegetation within the Lake Flat Road reserve and on the site
assists in screening the tower, so as not to degrade views from the major
road network and Lake Cootharaba, meeting the Outcomes of the Policy.
Infrastructure Uses The Code includes requirements around two central themes - Health &
Code Safety and Visual Amenity.
Health & Safety
The Specific Outcomes of the Code require the development to avoid
unacceptable risks to the environment or to personal and public safety.
The applicant has provided a summary of the maximum cumulative
radiofrequency (RF) and electromagnetic energy (EME) levels at ground
level emitted from the proposed tower, assuming full power usage. The
summary indicates the proposed tower will emit a maximum EME level
from the tower, which is 0.06% of the Australian Radiation Protection and
Nuclear Safety Agency’s (ARPANSA) regulated acceptable maximum
radiation public exposure limits.
Taking a precautionary approach to the sensitive issue concerning health
and safety over time, certification is to be provided by the
telecommunications carrier upon request. The certification must
demonstrate annual compliance with the Health & Safety requirements
compared to ARPANSA regulations.
Visual Amenity
Probable Solution 10.1 requires that the tower is not established in the
Detached Housing, Semi Attached Housing, Attached Housing or Visitor
Mixed Use zones. Probable Solution 10.3 also requires the tower not to
exceed 25m in the rural zone. The proposed 31m tower is located within
the Rural zone.
Page 69 of 200
Section 6
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
The corresponding Specific Outcome O39 seeks that the tower is visually
integrated with its landscape or townscape setting so as not to be visually
dominant or obtrusive.
The monopole has been sited amongst existing vegetation, and is
setback more than 335m from the adjoining residential house at 81 Lake
Flat Road. The proposal is generally visually integrated with its setting so
as not to dominate when viewed from surrounding areas, complying with
the Specific Outcomes of this code.
A condition may be imposed for the development to be finished with
suitable muted tones, the tower to be restricted to 31m in height, and for
no lights to be attached. A condition may also be imposed for existing
vegetation to be secured around the perimeter of the lease area, which
would assist in visually screening the tower’s bulk.
Overlay Provisions
The following overlay codes are applicable to this application:
Natural Hazards Overlay (Medium Bushfire Hazard Area)
The proposed development is a non-habitable structure, which will not result in an increase in the
number of people living, working or congregating in the mapped bushfire hazard area, thus
meeting the outcomes of the Natural Hazards Overlay.
Flood Hazard Area
The site is mapped on the edge of the Flood Hazard Area. A condition is required for the tower
and associated equipment to be constructed above the 1% AEP flood level.
Infrastructure Charges
The proposed Service & Utility – Type 3 (tower) does not attract an infrastructure charge.
4 Conclusion
The proposed development is for a 31m high tower to be erected at 153 Lake Flat Rd, Boreen
Point for the establishment of the fixed wireless network infrastructure of the National Broadband
Network (NBN). The site is located within the Rural zone and the proposed Infrastructure use as
a Service & Utility Type 3 Tower is identified as an inconsistent use within the zone.
Despite the inconsistency with the zone, the application has been assessed against the
provisions of The Noosa Plan and does not raise any significant planning concerns. The tower
does not pose an unacceptable risk to public safety. The proposed location is set amongst
existing vegetation and is an acceptable distance away from neighbouring properties and the
major road network, so as not to be visually dominant or obtrusive.
Whilst the proposed use raises a conflict with the Boreen Point, Kin Kin & Cootharaba Locality
Code, it is considered that the following grounds are sufficient to support the proposal:
The telecommunications facility will provide coverage for the NBN fixed wireless network,
allowing for the delivery of higher speed data to households in the area; and
The proposal will not significantly impact on the visual amenity of the locality and is
screened by substantial vegetation buffers.
The application is therefore recommended for approval, subject to conditions.
Page 70 of 200
Section 7
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Consultation
External Consultation – Community and Stakeholder
IDAS Referral Agencies
Not Applicable.
Public Notification
The application was publicly notified for 15 business days in accordance with the Sustainable
Planning Act 2009. One properly made and one not properly made submission was received.
Both submissions supported the development, commenting that it will provide reliable internet
services to Boreen Point and surrounding areas.
Internal Consultation
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health x DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 71 of 200
Section 8
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
LOCALITY PLAN
Page 72 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
LOCALITY PLAN
; o
. U
= .
; ".
- re
¥ eT)
5 or A)
* 5
; an
2h i
7,
*~ & 3
‘Le Cl
eS)
i \ |
® a >
F a 5
of . \F
a
; A
"
ee.
‘ u * *r =
in y a r
_ i, * . sh Pas o
- ha Me ¥ re M =]
ae ae ee TH Pe
P7 , a _S. ea eh 8
= Phe ee =
Be Soh
. \ > v7 sp "|
Vw
4 | -
any
2 ae, bale
ys i)
> vA 5 a
4 . S
hie — ey
e o =:
se g 9
is B Page 72 of 200Section 9
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 2
PROPOSAL PLANS
Page 73 of 200
Tt
—|
A . |NBNCo
~
LoT2 z Limited
. o\ & ke
RP 126723 z
\ Zz > se
5| 8 ee
a a| & =
spog9 a
5000 ————— NBN COMPOUND ao “exsiInG PE | 5 ERICSSON
__ i 3
“proposed som 3250 (serounl | bE xISTING PEG 3
CLEARED BUFFER Fe | hE 4 Z
SLASHING PURPO' , ' = a no CEOs T PROPOSED GRAVEL 5
on 3 vente ee) al. | OVER NBN COMPOUND <
. S \ SIs
| ~ 3\ — 23 1+——_ PROPOSED NBN 300 WIDE CABLE LADDER — EXISTING FENCE
| \ Pp 3\ — 7) WITH (1-OFF) CABLE LADDER SUPPORT POST
. a 8 E |
gs | Ey ft gl
PROPOSED NBN tx ¢300 PARABOLIC | —$fondse EI 32
| ry Ala!
ANTENNA (TO BOREEN POINT NORTH) | seo fy Sort 1] —— |= propos ep NBN OUTDOOR CABINET SSC-02 Poet
pct MONOPEES ot Avg rt ~ 4 3) ON ELEVATED STEEL PLATFORM NATIONAL BROADBAND
PROPOSED NBN 30m MONOPOLE WITH ‘ i w i at \ ~|» FINAL ELECTRICAL CIRCUITS IN CONDUITS. NETWORK
CIRCULAR HEADFRAME > WY ~~ Ks ~ \} INSTALL AS PER AS/NZS 3000 . -
| — oH a St = PROPOSED NBN OUTDOOR CABINET SSC-02 ITE No: 4GYM-51-24-B
PROPOSED NBN 2x LLPX310F-2-V1 PANEL \ : TN | (FUTURE LOCATION) BOREEN POINT
SOND ENG TE oan antreRae s & — L PROPOSED NBN POWER DISTRIBUTION 153 LAKE FLAT ROAD
XED BEHIND THE PANEL ANTENNAS Sins . \ | 4 ° BOARD/METER PANEL ON PLATFORM BOREEN POINT
Se i HANDRAIL QLD 4565
Weeten SSR pI & \ |
Pape ye 7 | 4000
PROPOSED NBN MONOPOLE FOOTING — \ EXISTING PEG) PRELIMINARY
INDICATIVE ONLY. z —
\ PROPOSED NBN 2.4m HIGH CHAINWIRE SECURITY |
t |
PROPOSED NBN GPS UNIT (1-OFF) FENCE WITH 3.0m WIDE ACCESS GATE [|
&
Tl 7 PROPOSED NBN CONSUMERS MAINS
z (APPROX, 450m) [a aS PEMA SSE
[Reroute Rewwon Ouse |
& @—_—_ EXISTING uwb @
\ ACCESS 2.2km re n
\ aurecon
DETAIL [cee MR |
LEGEND SCALE 1100
NOTE:
— ME — NUE — NBN UNDERGROUND ELECTRICAL LINES casa
ee ee THE NBN CONSUMERS MAINS ROUTE SHOWN ON THE DRAWINGS IS
ce EM EREROUND ELECTRICAL COMMU INDICATIVE ONLY, ELECTRICAL CONTRACTOR TO DETERMINE EXACT SITE SETOUT
ROUTE, ELECTRICAL CONTRACTOR TO LOCATE AND IDENTIFY EXISTING PLAN
— /— / — _ NBN COMPOUND FENCE U/G SERVICES PRIOR TO COMMENCEMENT OF WORK,
——— PROPERTY BOUNDARY Treg
4GYM-51-24-BRPT-C3 04 |
‘COPYRIGHT © NEN Go LMITED ABN GO TB8 69 a1. ALL RIGHTS RESERVED VERGION 0-GEPT DTT a CF |
SITE LOCATION “ a
LAKE FLAT Roap / =a Lf & NBN ;
fis anal Fatma
| SS
= = Limited
aN ‘Chent
‘ a / LAK
) = f E FLAT ROAD es
=e 4
| a
a S (J EXISTING ACC -
— Je \ PPROX 2km)
= . eeenn se ERICSSON
‘ \ LOT 2 LOT 313
—— ~ ™ RP126723 MCH3020
5) 9 \
ada z
ee . EXISTING ENERGEX
vet SH NETWORK
(COPYRIGHT © OPENSTREETMAP CONTRIBUTORS, CC BY-SA_ z
=o
SEGFam rm ant oe ee cena ve Cote Comare tne Saree 20 \~s S|
enren aha tence of wc can be ame wt onmtracororers Spon a8 7 OleESSe > x
. a moe
\ Es NATIONAL BROADBAND
" ~ NETWORK
SITE CO-ORDINATES \ ‘\ |g ITE No: AGYM-S1-24-BRP
PROPOSED NBN SITE BOREEN POINT
MONOPOLE LOCATION PROPOSED NBN-——y" \o.00) 153 LAKE FLAT ROAD
CONSUMERS MAINS oo do Bec?) BOREEN POINT
DATUM: MGA(GDA94) | ZONE: 56 | (APPROX. 650m) 0 ofS janet. G. QLD 4565
otc es oF OO! Sy RIGCGe
LATITUDE ~26.27539° Ext TING E\EPGE 2 o Gal BARRECS PRELIMINARY
LONGITUDE 152.98735° pag ME Uae No Q9 00 08M Se Ga Lare Se
aN SFO? oo. o aoa Noe ace suate)
4 O~ BO PoSatid? 0 |
EASTING 498 737 EAWO CIEL Y DO FEPOMIE ORIG 0 209 ee
NORTHING 7.093 818 20am 2080 ods see PAC So
EXISTING BUILDINGS." ms Nur Pee? J ee eo Sao
ET Bo OF Pe eT RIO
LOT 1 && tor2 OS Se | eae ROO OA oe 1 |
SP109944 og & ee NX oo ° ¥, recekerey
Go SP149578 ° * NX GRO, _
One. sésuurne P¥> LOT 31 NOES CRP”
G0 OTD EXISTING BULDINGS-?” 4) cBaugs7g QE\ZO%oe? «
68 ° 8 de P00 }
2 urs ope Ae faurecon
ue CS SP109944 |G onemnryen someon eset
‘LEGEND Oa 7 po GRS LOTS de, B\ROCGS Soe
— AE — aE — EXISTING AERIAL ELECTRICAL LINE Ee Dee vs SP109944 Phoe% Ake 8BG.0L. a
a0 eS Og ONRO E -&
ee eee name OVERALL SITE PLAN
—————_ PROPERTY BOUNDARY or
SCALE 1:8000 =
NOTES OVERALL
NO RETAINING WALLS ARE PROPOSED. STE SITE PLAN
NO STORMWATER DETENTION IS REQUIRED, THE NBN CONSUMERS MAINS ROUTE SHOWN ON THE DRAWINGS IS
PAINTING/WARNING LIGHTS TO COMPLY WITH STATUTORY INDICATIVE ONLY. ELECTRICAL CONTRACTOR TO DETERMINE EXACT
AUTHORITY REQUIREMENTS, ROUTE. ELECTRICAL CONTRACTOR TO LOCATE AND IDENTIFY EXISTING | Gammon
U/G SERVICES PRIOR TO COMMENCEMENT OF WORK. A4GYM-51-24-BRPT-C2
cnt ew 20
(COPVRIGHT © NEN GoLMITED ABN 5 TOES TAY ALL RIGHTS REBERVED VERON 10. SEPT IO Zant? Pp AgSection 10
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 74 of 200
Ta
“Sy
Limited
cet
Et 30.0m qi wf 300m
TOP OF MONOPOLE C/L 2x 1077H PROPOSED NBN PANEL ANTENNAS
EL 29.0m J 2x 500H REMOTE RADIO UNITS MOUNTED
2 ________=~ —. BEHIND ANTENNAS
C/L 1x PROPOSED NBN CANISTER t+ \
| gy EL 28.0 Cant
| C/L tx #300 PROPOSED NBN PARABOLIC ANTENNA
| {TO BOREEN POINT NORTH)
|
! TREES TO BOUNDARY UP TO 25.0m ——————
PROPOSED NEN FEEDER CABLES To BE
RUN VERTICALLY INSIDE MONOPOLE |
Uw
| Paes
EL 1m (APPROX I
EXISTING PINE PLANTATION | NATIONAL BROADBAND
| NETWORK
! \ SITE No: 4GYM-51-24-BRP
| PROPOSED NBN GPS UNIT (1-OFF} BOREEN POINT
PROPOSED NBN 30m MONOPOLE —————__>+ | j: 183 LAKE FLAT ROAD
i ch j r PROPOSED NBN 300 WIDE CABLE LADDER BOREEN POINT
WITH CIRCULAR HEADFRAME yh. WITH (1-OFF) CABLE LADDER SUPPORT POST QLD 4565
T NZ |__ PRELIMINARY |
| 4 PROPOSED NBN POWER DISTRIBUTION
PROPOSED NBN 2.4m HIGH CHAINWIRE SECURITY — | Lf / BOARD/METER PANEL ON PLATFORM HANDRAIL ———
FENCE WITH 3.0m WIDE ACCESS GATE \ | / Yk. [|__|
\, \ [> PROPOSED NBN OUTDOOR CABINET
\ | fy - SSC-02 ON ELEVATED STEEL PLATFORM
| / Le
Saran
et a iL tontTa0 ‘
ef 0.00 eae | wees FYATED PLATFORM We aurecon
= ELEVATED PLATFORM
GROUND LEVEL - ht ‘recon Aatrala Py id) AGN 4 O05 130873
PROPOSED NBN MONOPOLE FOOTING-——————{[________]
(INDICATIVE)
SOUTH ELEVATION
SCALE 1:20 SITE ELEVATION
AND DETAILS
7 ———
4GYM-51-24-BRPT-C4
‘COPYRIGHT © NEN oLMITED ABN GE TSES3T41 AL RIGHTSRESERVED VERSION T0-GEPT OTT % Pp AG
| : = EMME, Cae | EINE TER Ne I | RIT pr cee Se RRS 0) TRERRRG EET ACE MNT Mee SRA SEITE |
rah Oral br)
pata udla .
+ a
Or AE MS Mm ere ar Te Ley) =
Boreen Point North i
Boreen.Point
= oe as
Tuell Te =
o * fo — 3
-
~ | ne
SUG! lene - Goog S
Pee Tere nT) Cc
Ere
NBN Co Fixed Wireless Network — Sunshine Coast Regional Council
Pomona FAN (looking east from Boreen Point)
Page 74 of 200Section 11
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 3
Photomontages
Page 75 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 3
Photomontages
« fh PRS,
Pek Gok Dae
+ a az
OT Re Be.
eb. ¢ Pix Ne
aN Pe NE
Seba gle VF age. on BEE com sila
o , ee _ = = i pte ee yes
a
Location: Boreen Point 3) Photomontage 3
Image Date: June 2013 >< Looking North East from
Driveway of 81 Lake Flat Road
(approximate separation distance 420m)
a 3 Z i a
au re con ae Ba focasion a the eck at Foe sho Facility.
Page 75 of 200Section 12
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
5. APPLICATION FOR AN EXTENSION TO OPERATIONAL WORKS PERMIT FOR
PRESCRIBED TIDAL WORKS – EXTENSIONS OF PONTOONS FOR MOORINGS
Author Senior Engineering Officer, Mark Lewis
Planning and Infrastructure
Index ECM/Application/OPW11/0301.01
Attachments Attachment 1 – Registered plan
Attachment 2 – Approved plan
Attachment 3 – Aerial photo
Attachment 4 – Site photo
Applicant: Noosa River Enterprises Pty Ltd
Consultant (if applicable): N/A
Application Number: OPW11/0301.01
Proposal: Extension to the Relevant Period - Development Permit
for Operational Works (Prescribed Tidal Works -
Extensions of Pontoons for Moorings)
Assessment Type: Code
Land Address: Jetty 222 Gympie Tce NOOSAVILLE QLD 4566
Property Number: 134621
RP Description: Lot 160 CP 908649
Land Area: 1658 Square Metres
Planning Scheme: The Noosa Plan
RECOMMENDATION
That Council, with regard to Application No OPW11/0301.01, agree to the request to extend the
relevant period of Development Permit for Operational Works (Prescribed Tidal Works –
Extensions of Pontoons for moorings) for a further 2 years and amend Condition 18 to read as
follows:
18. The Development Permit for Operational Works lapses if the works have not been
completed by 31 January 2016, unless an application to extend the currency is approved
by Council.
Page 76 of 200
Section 13
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
REPORT
The application is to extend the relevant period of a Development Permit for Operational Works
for extension of pontoons for a further 2 years. The applicant has requested the extension due to
a loss of grant funding and indicates that the works will be undertaken later in 2014 or 2015.
1. SITE DESCRIPTION
The site is a commercial lease area of 1,658m2 described as Lot 60 on CP908649. The lot is
located on the Noosa River foreshore and extends approximately 30 metres into the waterway.
The lot contains approximately 35m2 of foreshore, with the balance area located beyond the
High Water Mark (HWM). The site contains the “O” Boat Hire and Bait Supply business, which
consists of a single-storey boatshed/office building of approximately 60m2 and associated jetty
and pontoon structures. A copy of the registered plan for the allotment is included as Attachment
1, which indicates the location of these structures at the time of survey in 1996.
2. SURROUNDING USES
The site is adjacent to a number of recreational and commercial uses along the Noosa River
foreshore, including a tennis court, boat ramp, public and private jetties, recreational parkland
and boat hire and tour businesses. The southern side of Gympie Terrace is zoned Visitor Mixed
Use and contains a diverse mix of residential, commercial and dining uses reflective of the
zoning.
3. BACKGROUND
The proposed works were the subject of a previous Operational Works application, Council file
142009.982. Although the application was recommended for approval it was refused by the
Iconic Panel on 11 January 2010.
The applicant made another application for the works, Council file OPW11/0301, which was
approved by Council on 31 January 2012 with conditions similar to that previously recommended
to the Iconic Panel. A copy of the approved plan is included as Attachment 2.
The applications sought approval to undertake extensions to an existing commercial jetty on the
site. The extensions consist of two new floating pontoons accessed via the existing metal
walkways. The new pontoons extend toward the western boundary of the lease area and each is
secured via three piles.
The applications were code assessable against the Coastal Protection and Other Legislation
Amendment Regulation (No.1) 2005, Schedule 4A – “IDAS Code for development applications
for prescribed tidal work”. The applications were considered generally consistent with the
provisions of the code.
4. STATUTORY PROCESS
In accordance with Section 388 of the Sustainable Planning Act 2009, in deciding a request to
extend the relevant period, the assessment manager must only have regard to:
(a) the consistency of the approval, including its conditions, with current laws and policies
applying to the development, including, for example, the amount and type of infrastructure
contributions, or infrastructure charges payable under an infrastructure charges schedule;
(b) the community’s current awareness of the development approval; and
(c) whether, if the request were refused-
Page 77 of 200
Section 14
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
(i) further rights to make a submission may be available for a further development application;
and
(ii) the likely extent to which those rights may be exercised; and
(d) the views of any concurrence agency for the approval…
5. ASSESSMENT
Consistency with Current Planning Scheme
Assessment against the current planning scheme has revealed that the original application is still
generally compliant with the applicable provisions as there have been no changes to the planning
scheme since the assessment of this application.
Whilst additional pontoons are being added to the development, this is considered consistent
with the general manner in which the lease area is currently used by the operator. The lease is
one of 16 approved commercial leases on the river and the pontoons are wholly contained within
the lease area. Currently, the operator lashes together a number of boats past the existing
mooring structures, moving them adjacent to the jetty and pontoons as they are hired. The
proposed extensions will formalise this arrangement.
The pontoons design and layout is otherwise compatible with its setting and maintains the visual
amenity of the Noosa River in this location and will not unduly clutter the Noosa River.
An aerial photo of the site (August 2013) is included as Attachment 3 and a photo of the site of
the proposed works is included as Attachment 4.
Community’s Current Awareness of the Development, Rights to Submit and Likelihood of
Further Submissions
The application was code assessable and was not publically notified. These criteria are therefore
not relevant to the assessment of the application.
Concurrence Agencies
The Department of State Development, Infrastructure and Planning, acting as a concurrence
agency for the relevant departments, have advised that “it has no objection to the extension
being approved”.
Changes to current approval
In agreeing to the request to extend the relevant period it will be necessary to change Condition
18 to refer to the new date and read as follows:
“The Development Permit for Operational Works lapses if the works have not been completed by
31 January 2016, unless an application to extend the currency is approved by Council.”
6. CONCLUSION
The application is consistent with the relevant provisions of the Sustainable Planning Act 2009
and the Noosa Plan and does not raise any concerns.
Page 78 of 200
Section 15
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Consultation
External Consultation - Community & Stakeholder
Department of State Development, Infrastructure and Planning, acting as a concurrence agency.
Internal Consultation
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health x DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 79 of 200
Section 16
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Registered plan
Page 80 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Registered plan
LAND TITLE ACT 1994 SURVEY PLAN FORM 2! VERSION i
"3 DIAGRAM
% %, Seale f:250 8
vEk 3 . $
R se as
o & we RS PP 8 SP oRi235
; ost 0 fe oo, oe i Ff a wo
i © oss ott Nad" BT as us 15! so
: oO N 0 a \ ge SN i Ng c007286 co
oO aw‘N\ oo 3 MK, se tS es
@ a \ ee? Ns Ze
a": a \ Oo i60 5 2 wo
Bie Ls pee \e \ “ee + Ey. ig
Ain” ‘MS \ 69 \ *\ pce = |
“ N a y
- a“ Ss" w QQ Mcner76 \ \ gr® 2
‘ t Pome \ \& 1 & |
oot wo) 1658 me X \ yrié |
\. 160 2 Nee) 2
AS OE Po.” Q = |
oe S
“Nt a Cotes =
wo S. au »
\ GES A ue RI2S5 8 |
g \ ua ate\< oe aN ao (5) ceaaree B | |
: Winch “ Oa)
s Vere GAN git? Ny aig be a Ei
% ‘ RE) OT Z 8 ||
ce * A Nee Bassa pitas . |
iS tne? SD as aT : 3 So
. : i 8 ye b 6 bs FO & >
= a : : 2 A, 782g Se OSS Ser. pM n
iS : OO 3 plas ager Be : To Cong 5
= ZO aoe . \ / a . . pce . 36726, 2
= i RP
= , ff % He ( OE «e% Se jai 5 13 |
ty : . 7 \ , ° mes x 3
a WCHE776 2 ‘fhe Is 2
Lp ES: o, N 4
Y , Fe . aetna ong AY ; : ee m
= = Se Tet € a : Oye wie rE: o
= yo Ee koe Gg 2
; : s : \ : : | 2
= ie Pa * a : Hee - =z
1 a& we \ <
| ey \ =
; z
(RP227485) “
we? R
0 210 BUP9704 mj
gata 3
925%, ) go
coos Bal
io oo" 3
op om x
a REFERENCE MARKS 3
jo RP7OI6S SN] 70 | aan | BEARING | OEST |
oO 7 10 Screw in cone| Rp2274a5 | 284°48" | 6666 | {CO
co / 1} OScrewinke | #227485 | 357°60 | 4487) |O
oO 21 OScrewin | Rr227485 | 26276 | #475 | [OO |
on / RPBESES cone path n {|
2 |OScrewinConc| Rpz27485 540! | ieee) [Ee !
RPT5738 20| OScrewh , Lease 4363-01 204936 | o573) KO :
conc (Lowrence &Pinrs)
i Peg placed at stns 4, 8 1, 2f PERMANENT MARKS
Nail in Bitumen at Sine 3 & 22
ied oa ane 5671520 Pi GN | BearinG | ost | NO _ |
Nail in Revetment Wall at sins /6, 17 2-0PM | Leose 4363-01| 39°04" | 3841 | 75737
Unable to Mack (under water} stns % 10, ti, 12, 13, 14. new conn tt awrence d& Pinrs) i
NOOSA MAPPING & SURVEYS PTY LTD ACN 010 364 404 —OP i Gone RP227485 | 59°36" 10-792 | 75730 i
pes) cary ih te erry ax vay te and
Seer eee |
Siregyers Act 1 onde Speci 002 PLAN OF PARISH WEYBA |
| ee oe IP EN \ Lot 160 COUNTY March
T SER REN rowwruocauiry — NOOSA VILLE |
SAGES) tocaileovememer) |) NOOSAISIC. 4
7) Na =f tame saan SOUTH EAST
Sey omamar Lot 15/ on CP87256 _ mame oaTmcT
EWE eye RIAN MAP REF SCALE EEE, ARCHIVED 4
eS) te, |9545~3343| 1:500 | erong kj BRISBANE CROWN = pLan908649
CPP 8D conprighe pintects Ws plan, Linsuariges reprockichen x emnaccene tt IS Hk parited Camtect the surveyor or Consulting Surveyors Queensiand for information. j
Page 80 of 200Section 17
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 2
Approved plan
Page 81 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 2
Approved plan
; | [af
i | _
Voda Lo 4 didil fel] |
i io! e ET Wea.
fab lee = og fullgs WU RE Hib) s|
lH Le Seats] wl | g/5
i (o:| Bebseso Bi | NI |
aly BE 1256 | 215)
| gz. 2 i
il as . a |
I i (si Att |
| nui nid F |
an a
ian |
YB Te Be
| JAll . 5 GE edi ef bs
lB, nee
| i : He ate
a LS La 53 |
a MBATH VSOON ~we- | TG
: A — — ae! = 5
| | Hal * Cea i
| JI i Hl i .
| ffir —— 4 ———= F a
| | io "| i i
HE tl ey
| 1 BU age Hl ~ : weaned oes _2) si
Ld i = ai po wll Gs
PBS sj EE
LH i * a i :
it ! = — |@
5 ik
it a Lil
vet | . : |
fi}. - . toy
Page 81 of 200Section 18
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 3
Aerial photo
Page 82 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 3
Aerial photo
i
6 =
ACS:
‘ av? ie
PW eg
Ms) ma oy ae 1 a mm ‘
“ ; es meek ng } Lie _ =
P a sie
\ ere
yr eG EO he
\ — Wa pe na , :
a) m\. | i? i. ies
ov ye f . “er
2 =e . f Va Pa
se alien ie ige ata ry
We ee is ag , ( ge ne ene ai ee ' a a
aaa al we. | ( a s\n tise
eTOCs RS =i m \\ ew a . Se oe.
| Peat sea eee eh. q So age ae 4 Pe
ol AaLTe RSs i aun iGo = oh) Boe phe 3 ra SS ae Se
~~) Lng Re Ae ean hk PLES = ae write mts a ey — oa é + Pa ARE
Se yas ie , es = ae : Fa vay 8 Bess ce at 3 ; zh bi. E ae ee
ae A MM Bae SiGe Seas
cS aa a oi Op FE IESE ee oe A aM 8
eg ee | ee Bs id 4 at ; Fei a a _— pais i
CO ee ae ye fig
Be en ge So aa coat eee aha
ee a: Ne eee | ee i aw ors ea
ci kOe ye 7 ee ae Soe ae poi
pts . Sone hs. Ve we ¢ \ : Ri ‘pe Se AY Fics vd
RCP yoke. aks Fea cA e esc NS GRA oe Ie re
Page 82 of 200Section 19
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 4
Site Photo
Page 83 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 4
Site Photo
BS — 3 ee | - ee oe
——— ee male oa
aie oo :
Feiss Md : 3 —_——
ew: —s
Page 83 of 200Section 20
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
6. COUNCIL POLICY – NAMING OF ROADS, PARKS, COMMUNITY INFRASTRUCTURE
& STREET NUMBERING
Author Senior Business Support Officer, Beth Potter
Planning & Infrastructure
Index ECM / Subject / Governance & Executive / Strategic Policies
Attachment 1. Draft Council Policy – Naming of Roads, Parks, Community
Infrastructure & Street Numbering
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Senior Business Support Officer, Planning and Infrastructure,
to the General Committee Meeting dated 28 April 2014 and adopt the Naming of Roads, Parks,
Community Infrastructure and Street Numbering Policy (Attachment 1 to the report by the Senior
Business Support Officer dated 28 April 2014).
REPORT
Council has a responsibility under the Local Government Act (2009) for the naming and
numbering of public and private roads within council boundaries.
The draft Council policy Naming of Roads, Parks, Community Infrastructure and Street
Numbering (Attachment 1) defines the principles to apply to requests for new names, usually
from developers, requests for renaming, street numbering and the assessment and approval
process.
The principles relate to the suitability of the name and relevance to the locality.
It is proposed that the community has the opportunity to request renaming of existing roads,
parks and community infrastructure however such requests may only be granted under
extraordinary circumstances.
Previous Council Consideration
Nil
Finance & Risk
Nil
Page 84 of 200
Section 21
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
A workshop with Councillors was held at the Infrastructure & Services Committee on 25 March
2014.
The draft policy was provided for comment to:
Design Services
Transport Infrastructure Management
Revenue Services
Departments/Sections Consulted:
x Infrastructure & Planning Community & Development
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
Executive Office x Organisational Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Page 85 of 200
Section 22
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Council Policy
NAMING OF ROADS,
PARKS, COMMUNITY
INFRASTRUCTURE AND
STREET NUMBERING
Corporate Plan Reference: <Insert Corporate Plan Theme and Priority>
Endorsed by Council: <Insert Date of Ordinary Meeting >
Policy Author: Beth Potter, Senior Business Support Officer,
Planning & Infrastructure
POLICY BACKGROUND
Noosa Council is the custodian for a range of community assets that have traditionally been
given names to:
Assist with location identification;
Honour local historical individuals, objects, events or organisations; or
Make them appealing to residents, the general community and visitors.
Council has a responsibility under the Local Government Act (2009) for the naming and
numbering of public and private roads within council boundaries.
This policy does not apply to naming of towns, place names or state roads and bridges.
This policy is to be read in conjunction with operational procedure Naming of Roads, Parks,
Community Infrastructure & Street Numbering Procedure.
COUNCIL POLICY
Principles common to all naming
1. A name will be:
a) Relevant to Australian, preferably local, history, flora, fauna, culture, landscape or
physical characteristics; and
b) Only one word, understanding that a geographic relationship such as Cooroy Mountain is
permissible; and
c) Sensitive to diverse cultures and in accordance with community standards. The use of
Aboriginal and Torres Strait Islander names will be governed by the ANZLIC Committee
on Surveying & Mapping Guidelines for the Consistent Use of Place Names 2012; and
d) In the style and spelling of contemporary Australian English, concise, easy to pronounce
and spell and without accent marks, apostrophes or hyphens.
2. Names that may be construed as advertising a commercial or industrial enterprise are not
suitable.
Page 86 of 200
Section 23
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
3. If personal names are used, the person commemorated should:
a) Have contributed significantly to the development of the locality or region; or
b) Have demonstrated outstanding levels of civic service; or
c) Have achieved role-model status in the wider community or have donated property or
funds for community benefit; and
d) Be recognised in memoriam. Names of living persons are by their nature subject to
partisan perception and change in community judgement and acceptance. For this
reason they are not suitable choices for official names.
Naming and renaming roads
1. Road names should be unique within the locality and single destination, eg Eumundi Road,
not Eumundi Noosa Road.
2. Road types will be in accordance with the Manual of Uniform Traffic Control Devices.
3. Council approval of new road names is required before a plan for subdivision is lodged.
4. Renaming of roads will only occur in extraordinary cases however a request for renaming
may be initiated by an individual, community organisation or councillor.
5. Where duplication of road names already exists at the time of adoption of this policy, council
will not change the name. Council may choose to rename the road subsequently:
a) If requested to do so by a majority of the property owners fronting the road;
b) If requested to do so by a Queensland State Department Director (e.g. Emergency
Services); or
c) At its own discretion.
Naming and renaming parks
1. Park names should be unique within the locality.
2. Renaming of parks will only occur in extraordinary cases however a request for renaming
may be initiated by an individual, community organisation or councillor.
Naming and renaming community infrastructure
1. New community infrastructure that may be named includes community buildings, facilities
and bridges.
2. Council does not name road intersections or roundabouts. Intersections and roundabouts
should have directional signage that conforms with council policy on signage and the Manual
of Uniform Traffic Control Devices to assist with wayfinding.
3. Renaming of community infrastructure will only occur in extraordinary cases however a
request for renaming may be initiated by an individual, community organisation or councillor.
Street numbering
1. Street numbers are allocated in conformity with the Australian Standard AS4819:2003.
Page 87 of 200
Section 24
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ROLES AND RESPONSIBILITIES
To ensure that the naming and renaming of roads, parks and community infrastructure is
consistent with this policy, the following table defines the valid applications, requestors,
assessors and approvers allowable:
Application Requestor Assessor Approver
Naming of new or Developer, Officer, Planning & Director Planning &
unnamed road Community Infrastructure Infrastructure
Renaming of existing Community, Officer, Planning & Council
road Council Infrastructure
Naming of new park Developer Officer, Planning & Director Planning &
Infrastructure Infrastructure
Renaming of existing Community, Officer, Planning & Council
park Council Infrastructure
Naming of new Community, Officer, Planning & Council
community Council Infrastructure
infrastructure
Renaming of existing Community, Officer, Planning & Council
community Council Infrastructure
infrastructure
Numbering of new Developer Officer, Revenue Director Planning &
roads Services Infrastructure
Renumbering of Community, Officer, Planning & Director Planning &
existing roads Council Infrastructure and Infrastructure
Officer, Revenue
Services
RELEVANT LEGISLATION
Local Government Act (2009) S.60
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 Eg. Create new DD/MM/YYY
Eg. Review
Page 88 of 200
Section 25
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
7. ACCOMMODATING RECREATIONAL VEHICLES AND CAMPING IN NOOSA
Author Strategic Planner, Anne Wilson
Strategic Land Use Planning
Index ECM/ Project & Contract/ PP Planning Projects – PP-01 RVs Recreational
Vehicles
Attachment 1. Infrastructure Charges Rebates for Community Organisations
EXECUTIVE SUMMARY
Mobile travellers in recreational vehicles are noted by the Campervan and Motorhome Club of
Australia as the fastest growing segment of the tourism industry in the nation. These mobile
travellers are quite diverse and include traditional “grey nomads”, freedom seekers, families,
independent travellers and backpackers.
Within Noosa, mobile travellers can access a selection of commercial tourist accommodation
parks and low cost, non-commercial camp areas.
Within the coastal area, including Tewantin, a number of travellers, particularly backpackers, are
utilising local parks, car parks and streets within the suburban and industrial areas that are not
approved for overnight camping activities. Numerous complaints have been received, with action
undertaken by staff to rectify the situation including installation of signage and increased patrols.
The non-commercial camp areas in the hinterland are managed by community groups and were
developed as an ancillary use to the Noosa Trail Network. In recent years the intensity and scale
of the camping being undertaken at these non-commercial camping areas has increased
significantly.
The State Government recently released the Queensland camping options toolkit; A guide for
local government in developing camping options, March 2014. The toolkit, amongst other things,
provides an example policy to accommodate overflow camping during peak periods.
This report outlines the issues relating to camping and accommodating recreational vehicles in
the Noosa area and seeks endorsement to implement actions, listed in the recommendations
below, to:
Facilitate a reduction in the number of illegal campers within the Noosa coastal area; and
Accommodate recreational vehicles (RV) and camping within the Noosa Hinterland.
RECOMMENDATION
That Council note the report by the Senior Strategic Planner to the General Committee Meeting
dated 28 April 2014 and;
A. Amend the “Infrastructure Charges Rebates for Community Organisations Policy” to enable
community organisations undertaking an Open Space (Type 2) Camp Ground or Visitor
Accommodation (Type 2) Caravan Park to be eligible for a rebate;
B. Authorise the provision of assistance to existing not for profit community groups operating
camping grounds to lodge a material change of use application for assessment; and
C. Endorse the following actions to occur during the review of the Noosa Plan:
1. Review the appropriateness of the standard definitions relating to caravan parks and
camping grounds, the level of assessment required for such uses within each zone, and
review the Visitor Uses Code; and
2. Investigate provisions to enable existing caravan parks to expand their site capacities
during peak seasons to allow for overflow.
Page 89 of 200
Section 26
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
REPORT
1. Existing camping areas
Within Noosa there are 14 sites able to accommodate camping and most recreational vehicles.
Of these:
3 are operated by Council
5 do not provide powered sites
4 were established in the hinterland namely at Pomona Showgrounds, Kin Kin Recreation
Ground, the Cooran Sport and Rec Club and Camp Cooroora at Lake Macdonald as an
ancillary use to the Noosa Trail Network. These sites are managed by local not for profit
community groups who benefit from the additional funds received. The sites are now being
used by the general travelling public.
4 have sewerage dump points.
The sites are listed below in Table 1.
Table 1 List of existing camping/caravan parks in Noosa Shire
Dump Council Council
Name Location Cost
Point operated approved
1. Noosa Y
Tewantin Powered $38 – 45 Y
Caravan Park
2. Big4 Noosa Powered w ensuite $43 – 68 Y
Bougainvillea Tewantin Powered $37 – 58
Holiday Park Non powered $37 – 58
3. Noosa River Powered $43 Y
Noosaville Y Y
Holiday Park Non powered $35
4. Noosa North Y
Noosa
Shore Powered $33
North Y Y
Beachfront Non powered $25
Shore
Caravan Park
5. Noosa North Noosa Y
Powered $30
Shore Retreat North
Non powered $20
Tourist Park Shore
6. Boreen Point Boreen Powered $29 Y
Y
Campground Point Non Powered $23
Non Powered $5 per person Y
7. Johns Landing Cooroibah
per night (pppn)
8. Pomona Powered $22 Ancillary
Pomona Y
Showgrounds Non Powered $22 NTN only
9. Pomona Y
Pomona Powered $22
Caravan Park
10. Camp Lake Ancillary
Non Powered $12 pppn
Cooroora Macdonald NTN only
11. Kin Kin Sport Ancillary
Kin Kin Non Powered $6 pppn
Grounds NTN only
12. Cooran Sport Ancillary
and Rec Cooran Non Powered $6 pppn NTN only
Grounds
13. Camp Badgers N
Noosaville Non Powered $10 pppn
(sea scouts)
14. Elanda Point Non powered $12pppn min 2 Y
Elanda Pt
Camp Ground people ie $24
Page 90 of 200
Section 27
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
2. Illegal Camping
The use of a structure or vehicle for temporary occupancy on land that is controlled by the Noosa
Council is governed by Local Law No. 1 (Administration) 2011: Part 2. Under this law camping is
prohibited on Council controlled land.
Within Noosa Shire, illegal camping in vehicles and occasionally tents is occurring in most
coastal areas. Illegal overnight stays in heavily populated residential areas cause noise and
disruption to residents. A large number of overnight campers leave rubbish behind and faeces
that must be cleaned up and in some cases illegal campers have also vandalised local toilets.
Since January 2014, Council local law officers have received numerous complaints, including
one from an existing commercial caravan park manager who advised the recent increase in
illegal camping has had a significant impact on their business.
The problem of illegal camping in Noosa coastal areas over the past 5 years has been
exacerbated by:
a significant reduction in the number of patrols undertaken by local law officers from 2008
to 2013;
campervan hire companies advising customers they can free camp in any location;
phone apps advising illegal locations within Noosa for free camping;
other agencies perceptions e.g. police, about advising people they can camp in their
vehicles at the Spit due to lack of awareness of local laws;
QPWS undertaking limited patrols at the Noosa Heads car park; and
the increase in visitors choosing the camping/caravan option.
This issue of illegal camping predominantly in campervans is occurring across the State with
Councils responding in different ways eg:
Townsville allows free camping but has multiple issues such as overcrowding, grey water
draining into local resident properties and extended periods of stay.
Fraser Coast Regional Council allows sleeping overnight in vehicles where signed and in
2011 established nine new campsites, including the Maryborough Showgrounds.
Cooktown operated an 8 month trial rest area charging $5 per vehicle per night. A dump
ezy was installed, rubbish bins and a tap. Vehicles were inspected by Council officers to
ensure they were fully self-contained (grey water and backwater tanks) prior to campers
receiving a permit. Research identified $73,977 was spent in shire during duration of the
trial. The rest area trial has been extended for another 2 years.
Darwin has a major illegal camping problem and has provided extra resources to increase
patrols in the central town area. This has resulted in illegal campers moving to more
discrete locations. Only 30% of fines to backpackers for offences are recovered.
In approximately 2010, Council officers wrote to a number of camper van hire companies
including Wicked Campers, Juicy Rentals, Space Ships, Britz, Apollo Campers, Kea Campers,
Hippie Campers, Travel Wheels etc. alerting them to the fact that free camping is not permitted in
most areas of the Sunshine Coast, with on the spot penalties being as high as $500. The letter
provided a “Sunshine Coast Camping Areas” flyer that could easily be photocopied and supplied
to their clients. At the time this had a positive, albeit minor, influence in reducing the number of
illegal campers.
Page 91 of 200
Section 28
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
In response to recent community concerns:
Patrols by Noosa Council local law officers have been increased. However:
o there is difficulty in enforcing local by-laws due to the early departure and late arrivals
of well-informed free campers;
o due to the existing certified agreement, there are limitations when officers can
commence patrols in the morning;
o due to appeals, fines can only be issued if a person is actually found sleeping in the
vehicle; and
o the $550 fine is given to the driver of the vehicle who, in many cases, leaves the
country without paying.
Patrols will continue. If the number of illegal campers does not significantly decrease as a
result of the actions contained herein additional resources may be sought in the future to
enable increased patrols.
Local law officers have recently been placing a “Camping in Noosa Shire” Fact Sheet on
the windscreen of all vehicles which appear to have been used for camping. The sheet
includes a list of campervan facilities in Noosa and advises the fine if found camping is
$550.
Signs have been erected in 12 locations advising it is illegal to camp.
Local Laws officers are investigating how to have phone apps that advise camping is free
in Noosa corrected or removed. In the interim they have ‘blogged’ on the Wicked Camper
phone app advising that free camping is not permitted anywhere in Noosa Shire.
Staff are seeking advice from the Department of Local Government in respect to making
amendments to the local law to make the owner of the vehicle responsible for the offence
of camping. Depending upon advice received a future report may be presented to Council
in this regard.
Given that other Councils are having the same issue, staff may liaise with the Local
Government Authority of Queensland to seek changes to state legislation namely the
Transport Operations Road Use Management Act to include the offence of camping with a
motor vehicle.
3. The Noosa Plan
Within the Noosa Plan a:
“Caravan Park” is a Residential Use classed as Visitor Accommodation (Type 2) and is
defined as:
The use of premises for the parking of caravans for the purpose of providing
accommodation. The use includes communal facilities for the exclusive use of occupants of
the caravan park. The use includes the use of camping areas and cabins for short-term
accommodation where they are ancillary to the provision of caravan sites. The use also
includes a caretaker’s residence an office, any amenity buildings and any recreation and
entertainment facilities that cater exclusively for the occupants of the caravan park.
“Camp ground” is a Community Use classed as Open Space (Type 2) and is defined as:
The use of premises for pitching a tent for the purpose of providing overnight
accommodation to the travelling public. It may include toilet and shower facilities for the
convenience of visitors. It may include the ancillary use of parking a caravan overnight.
To provide overnight camping/caravanning facilities on any land, public or private, a planning
application is required.
Page 92 of 200
Section 29
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
In all zones a development application for either a camping ground or caravan park would be
subject to impact assessment. Further, in nearly all zones, except on land zoned Open Space
Recreation, caravan parks and camp grounds are listed as being an inconsistent use, thereby
deterring new applications for either of these uses anywhere in the Noosa area.
The Visitors Uses Code within the Noosa Plan contains specific outcomes and probable solutions
for caravan parks including the minimum size for a site (130m 2) and minimum frontage (10m).
The provisions do not allow campervans to be parked in close proximity and need review to
accommodate the campervan market.
A caravan park is also required to comply with Noosa Council Subordinate Local Law No. 1
(Administration) 2011, Schedule 10 Operation of accommodation parks. This local law stipulates
the required toilet and ablution facilities.
There are options outlined within the Queensland camping options toolkit; A guide for local
government in developing camping options, March 2014 suggesting how planning schemes may
be amended to accommodate overflow camping.
It is recommended that during the review of the Noosa Plan:
The appropriateness of the standard definitions, the level of assessment required within
each zone and the Visitor Uses Code, be examined; and
Options are investigated to allow private sector providers to expand their site capacities
during peak seasons to allow for overflow into established basic camping grounds that
could be dormant throughout the rest of the year.
4. Establishment Costs
The cost associated with establishing a Camp Ground or Caravan Park is significant.
The Noosa Council “Register of Regulatory Fees and Commercial Charges” indicates the
following town planning application fees would be applicable:
Community Use, Open Space, Type 2 Camp ground
Application Fee = $568 up to 10 sites plus $58 per site thereafter
Residential Use, Visitor Accommodation, Type 2 Caravan Park
Application Fee = $5,520 plus $558 per site capped at 60 sites.
Not for profit organisations may be eligible for a 50% reduction in the application fee, i.e. the
application fee for a caravan park with ten sites could be reduced from $11,100 to $5,550. If the
use is inconsistent within the zone which is applicable in all instances except for land zoned
Open Space Recreation the fee increases by a multiplier of 1.5.
Currently the fees and charges are being reviewed by the Manager, Development Assessment
and will be presented to Council during the budget process for 2014/15.
Other costs may include the construction of amenities, bitumen access, picnic facilities and
supply of water and electricity. If impact assessment is required there will also be fees associated
with public notification procedures.
Upon approval of a town planning application infrastructure charges would be applied. These
charges are outlined within Part 5 of the Noosa Shire Council Adopted Infrastructure Charges
Resolution (No.1) 2014. In Noosaville, the following would be charged - $10,000 per 1 or 2
tent/caravan sites, or $14,000 per 3 tent/caravan sites. In Kin Kin, as there is no water or
sewerage, the charge would be $6,000 per 1 or 2 tent/caravan sites, or $8,400 per 3 tent/caravan
sites. In Cooran, where there is water but no sewerage, the charge would be $8,000 per 1 or 2
tent/caravan sites, or $11,200 per 3 tent/caravan sites.
Council has a policy, namely Infrastructure Charges Rebates for Community Organisations;
endorsed by Council on 6 February 2014, refer to Attachment 1.
Page 93 of 200
Section 30
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Currently, if a community group were to apply to develop a caravan park or camping ground they
would not be eligible for a rebate as both a caravan park and camping ground within the policy
are classed as short term accommodation residential uses, which are excluded from the rebate in
Note 2 on page 4 of the policy:
For eligible organisations undertaking residential type developments, the rebates will only
apply to:
Aged Care Facilities (excluding Independent Living Units);
Emergency Accommodation;
Supported Residential Care (short stay and/or long stay) including disability care.
It is recommended Note 2 is amended to include two new dot points:
Open Space (Type 2) Camp Ground; and
Visitor Accommodation (Type 2) Caravan Park.
5. Need for Additional Facilities
Within Noosa there may well be a need for more camping facilities for the following reasons:
In Noosa Heads the Council owned Noosa River Holiday Parks is at full capacity during
peak holiday seasons;
Illegal camping is occurring at a range of locations;
There are no approved camping facilities in the hinterland areas of Noosa with the
exception of Pomona Caravan Park which has very limited capacity;
Throughout Australia there are approximately 475,000 caravans, RVs and camper trailers
registered. In Queensland, the number of registered caravans/campervans has risen from
92,804 in 2008 to 114,240 in 2011 - an increase of 23% in three years; and
Those camping in Recreation Vehicles make a significant economic contribution to the
communities they travel through. There is some variation between the Caravan, RV &
Accommodation Industry of Australia Ltd and the Caravan and Motorhome Club of
Australia reported expenditure levels as highlighted in Table 2 below.
Table 2 Comparative expenditure of Commercial and Non Commercial
Caravan, RV & Accommodation Industry of Caravan and Motorhome
Australia Ltd Club of Australia
Commercial Non-commercial Non-commercial
Campers campers campers
Patterns of use of 15% non-commercial 71% non-commercial 68.3% non-commercial
different camp site
types 85% commercial 29% commercial 31.7% commercial
Average trip length 8 days 4 days
Average weekly on average $600 to $1000
$511 @ $73/day $371 @ $53/day
spend per week
for a less than 48 hour trip,
Average trip spend $576 per stay $213 per stay on average $125 at nearby
shops or facilities.
Page 94 of 200
Section 31
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
To address the issue of need in the hinterland area it is recommended that Council officers
provide assistance to existing not for profit community groups operating unapproved camping
grounds to lodge a material change of use application for assessment. With respect to Cooroy
where there is no existing camping ground, it is understood an application for a caravan park
may be lodged in the near future by a private individual. If no such application is received within
the next two months it would be desirable to identify a suitable site and to assist the relevant
community group to submit a planning application accordingly.
To address the issue of need in the Noosa Heads area consultation with the existing 3 approved
camping grounds is required in the first instance (2 privately owned, 1 Council owned). The
introduction of an overflow policy and amendments to the Noosa Plan and potentially the
subordinate local law will need to be considered to enable Noosa to accommodate campers
during peak periods.
Previous Council Consideration
Nil.
Finance & Risk
The granting of infrastructure charges rebates ensures that much needed funds remain with the
community organisations, whilst the cost of the rebate is spread across the whole community.
Offering a rebate is at the discretion of Council and can be considered at the time of the
development application. The amendment to the policy allows Council to have the option of
granting a rebate if it considers it appropriate for the situation.
When considering applications from community groups and the granting of rebates Council
needs to be aware of their responsibilities in complying with the National Competition Policy
competitive neutrality principles of ‘full cost attribution’. This matter can be addressed during the
assessment of the development application.
Consultation
External Consultation - Community & Stakeholder
An informative discussion with the general manager of the Big 4 Bougainvillea Holiday Park was
held on 15 April 2014. It is intended a meeting with all 3 Noosa Heads caravan park
owners/managers will be held after Easter to identify additional solutions including a discussion
pertaining to overflow options.
Internal Consultation
An internal workshop was conducted with the following staff on the 19 March to discuss the
various issues associated with accommodating recreational vehicles within Noosa Shire and to
identify potential solutions:
Director Community and Development (Fox Rogers)
Manager Community Services (Charlie Eames)
Manager Health and Regulatory Services (Ron Thomas)
Economic Development Officer (Carolyn Bullen)
Infrastructure Planning & Infrastructure Charges Officer (Oddbjorn Ludvigsen)
Development Officer (Sport and Recreation) (Alison Hamblin)
Strategic Planner (Land Use) (Rowena Skinner)
Development Planner (Land Use) (Jack Lewis)
Property Officer (Hayley Jamieson)
Property Officer (Michelle Stirling)
Page 95 of 200
Section 32
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
A briefing paper was prepared and discussed at the Executive Leadership Team meeting on 31
March 2014.
Departments/Sections Consulted:
x Planning & Infrastructure x Community Services
Asset Planning & Delivery Community Services
Civil Operations Waste Management
Environmental Services Health & Regulatory Services
Planning & Development Community Resilience & Disaster Management
x Executive Office x Organisational Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Business Facilitation
Page 96 of 200
Section 33
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Page 97 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
COUNCIL POLICY
TITLE: Infrastructure Charges Rebates for Community Organisations
Endorsed by Council on: 6 February 2014
. _ | Priority Infrastructure Planning and Infrastructure
Policy Owner and Department: Charges Officer, Community and Development
Purpose of the Policy
Council is committed to supporting the growth and development of community organisations
that provide essential and significant facilities and services for the benefit of the community.
To ensure that community organisations are not disadvantaged or constrained from
providing community facilities and services, Council will provide rebates to eligible
community organisations to assist in the payment of infrastructure contributions or charges.
The granting of infrastructure charges rebates ensures that much needed funds remain with
the organisations, whilst the cost of the rebate is spread across the whole community.
Fundamentally the policy is based on the type of organisation (including its fund raising
capabilities), the service it provides, the function of the proposed development and the
contribution being made to the Noosa Shire.
This document outlines the types of community organisations which are eligible for
infrastructure charges rebates, the purpose and applicability of rebates that may apply to
premises, the application process and the amount of charges rebates to be offered.
Eligible Community Organisations
The following community organisations are eligible for consideration of infrastructure
contribution or charges rebates —
e Non-profit community organisations, as determined by the Australian Taxation Office
(ATO);
e Religious institutions as determined by the ATO;
e Schools registered with the Queensland Department of Education.
To be considered a non-profit community organisation the following criteria must apply —
i) the organisation is incorporated under Queensland’s Associations
Incorporation Act 1981 or registered under the Collections Act 1966'; and
ii) there is no profit or gain by individual members of the group; and
ili) its constitution or governing documents prevent it from distributing profits or
assets for the benefit of particular persons, both while it is operating and on
winding up; and
iv) whilst a surplus can be made, it must be used to carry out the purpose and
functions of the organisation.
' Other entities (eg. co-operatives, companies limited by guarantee, etc) may be considered non-profit community
organisations subject to specific application and approval by Council.
1 of 4
Page 97 of 200Section 34
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 98 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Non-profit community organisations have been classified into the following categories.
« Community-based Organisations
An incorporated body that either wholly or in part relies on membership fees, hall rental
charges, fundraising activities or govemment grants for its financial existence. These
organisations do not have any liquor or gaming licence. Examples include welfare
organisations, cultural organisations, indigenous organisations, environmental
organisations, rescue organisations, scouts and guides, youth organisations, senior
citizens clubs, public halls.
« Charitable Organisations (non-profit and volunteer)
A non-profit organisation, set up to undertake community activities, which receives
funding from government grants and charges to recipients or customers, but which
relies mainly on unpaid volunteer labour. Some paid workers may be involved. These
organisations do not have any liquor or gaming licence. Examples include Meals on
Wheels, Endeavour Foundation, Lifeline, St Vincent De Paul, Salvation Army.
*¢ Charitable Organisations (non-profit)
A non-profit organisation set up to undertake community activities which receives
funding by way of charges to recipients or from goverment grants, but which mainly
relies on paid labour. These organisations do not have any liquor or gaming licence.
Examples include aged persons’ homes, Red Cross.
* Sporting or Recreation Organisations (non-profit and volunteer)
An incorporated body that is constituted to undertake a sporting activity and primarily
relies on membership fees, games fees, fundraising activities, but which depends
mainly on unpaid volunteer labour. This type of club may use a restricted liquor
licence. Examples include junior and senior sports clubs, pony clubs.
« Community, Sporting or Recreation Organisations (non-profit and gaming or
liquor licence)
A sporting club or community organisation that undertakes sporting or community
activity open to membership that has full bar trading, meals and gaming facilities and
relies primarily on paid labour. Examples include Tewantin RSL, Tewantin Noosa
Bowls Club.
« Lifesaving Clubs
An incorporated club affiliated with the Queensland Surf Lifesaving Association or
Royal Lifesaving Society Queensland that undertakes active lifesaving operations.
Purpose and Applicability of Rebates
The rebate system is primarily based on the philosophy that organisations that construct
new or expanded community service, sporting or recreational facilities should receive a full
rebate of the infrastructure contributions or charges.
However, the rebate system also takes into account that some developments also have
access to other Government grants or subsidies (e.g. Federal or State Government
education grants).
Some community, sporting or recreational (not-for-profit) organisations also provide facilities
of a commercial nature (e.g. sporting clubs, surf lifesaving clubs or RSL clubs that have full
bar trading, meals and poker machine facilities). Infrastructure charges rebates will not
apply to the commercial component of such organisations as these elements need not be
subsidised by the community.
Infrastructure charges rebates will apply for eligible community organisations that are
located on land owned or controlled by Council, owned or controlled by the Queensland or 00
20f4Section 35
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 99 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Australian Govemment, held in trust by the community organisation or owned in freehold by
the community organisation.
It should be noted that an infrastructure charges rebate for premises is not transferable.
Therefore an infrastructure charges rebate will not apply for any relocation to new premises
if a rebate for the existing premises has already been granted by Council.
For leased premises, rather than an infrastructure charges rebate, the amount of the
contribution or charge (or part thereof) will remain an ‘unfulfilled’ debt on the land that will be
cancelled with revocation of the relevant development permit upon expiry of the lease.
Infrastructure charges will not be rebated where the purpose of the development is to raise
funds by the sale of land or for normal independent living residential developments.
Applications
Council may, at the request of a non-profit community organisation, give a rebate for
infrastructure charges. The request must be made at the time the development application
is submitted. The request must provide sufficient details and other particulars to enable
categorisations to be made under this policy.
A non-profit community organisation is to provide evidence of its non-profit and incorporated
or registered status. This shall include providing Council with a copy of its relevant
constitution or goveming documents and registration number under the Associations
Incorporation Act 1981 or the Collections Act 1966 as appropriate.
Amount of Rebate
Council will rebate the cost or part of the cost of infrastructure charges for eligible
community organisations in accordance with Table 1 — Rebates for Eligible Community
Organisations.
Relevant Infrastructure Networks
This policy is applicable only to infrastructure networks which attract developer contributions
and charges and which are owned and controlled by Council. Rebates do not apply to
Water Supply and Sewerage networks under the control of Unitywater.
The type of organisation and the purpose of development must both be satisfied in order to
gain the rebate.
TABLE 1: Rebates for Eligible Community Organisations
Type of Organisation
Charitable organisations (non-profit and volunteer | Construct new or extended 100%
based) and Community based Organisations community service facilities.
[cmaneornmsatoe ron) mntysacetcmes |
: _— Construct new or extended 100%
: wont Construct new or extended
ors volumes) Organisations (non-profit | —oorting or recreation facilities 100%
(including clubhouse amenities).
Construct new or extended
community, sporting or 100%
Community, Sporting or Recreation recreation facilities (including
Organisations (non-profit and gaming or liquor amenities).
licence) Construct new or extended
social, entertainment, gaming or
liquor facilities.
Construct new or extended
. . facilities that only relate to the
Lifesaving Clubs lifesaving component of the 100%
premises.
30f4
ray 9d of 200Section 36
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 100 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Type of Organisation Purpose of Development
Construct new or extended
social, entertainment, gaming or
liquor facilities.
Construct new or extended
educational component of the
premises.
Construct new or extended
facilities that only relate to the
religious (worship) component
of the premises.
Construct new or extended
Religious — facilities that only relate to the
Organisations educational component of the
premises.
Construct new or extended
Community/Youth or facilities that only relate to the 100%
Meeting Facilities community use component of (see note 1)
the premises.
Note 1: Fora Religious Organisation to quality for the rebate, the community, youth or meeting facilities
must be available to the general community and be non-denominational.
Note 2: For eligible organisations undertaking residential type developments, the rebates will only
apply to:
e Aged Care Facilities (excluding Independent Living Units);
e Emergency Accommodation;
e Supported Residential Care (short stay and/or long stay) including disability care.
Version Control:
| Version | Reason/ Trigger | Change (Y/N) | Endorsed/Reviewed by
[0 [ New Policy P= “(Counc SSS=«*d February 2074
200
40f4Section 37
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
8. INVITATION TO JOIN THE SUNSHINE COAST RIVERS INITIATIVE
Author Environment Officer (Rivers and Coast), Jan Maddin
Environmental Services | Planning & Infrastructure
Index ECM/ Subject/12.01 Community Organisations
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Environment Officer (Rivers and Coast) to the General
Committee dated 28 April 2014 and:
A. Resolve to become a member of the Sunshine Coast Rivers Initiative; and
B. Authorise the Chief Executive Office to appoint a delegate to represent Council on the
Steering Committee.
REPORT
The purpose of this report is to inform Council about the Sunshine Coast Rivers Initiative, and to
seek its position regarding an invitation extended by the Rivers Initiative to Noosa Council to join
and participate in their Steering Group.
The Sunshine Coast Rivers Initiative is a consortium of over 30 community and industry groups
and government agencies who work to protect and improve the health of local waterways – the
Rivers Initiative partner logos are shown below.
Page 101 of 200
Section 38
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
In 2011 a nomination for the National Riverprize was submitted on behalf of the Sunshine Coast
Rivers Initiative to the International River Foundation (IRF). This nomination considered the
programs, projects and activities undertaken by the Rivers Initiative across six (6) catchments in
the Sunshine Coast region over the last decade.
The nomination for the Rivers Initiative won the National Riverprize (see Photo 1 below).
Photo 1. Representatives of the Sunshine Coast Rivers Initiative accepting the 2011 National RiverPrize at the
RiverSymposium in Brisbane.
The Riverprize is an Australian Government initiative delivered by the IRF. The IRF is an
international public benefit organisation that works in partnerships around the world to fund and
promote the sustainable restoration and management of river basins.
The IRF rewards and champions best practice in river basin management through the National
and International Riverprize, which are considered the most prestigious awards offered in the
field of river protection in Australia and beyond.
The National Riverprize award monies amounted to $200,000 1 which is segregated into the
following components:
$150,000 for use by the Rivers Initiative; and
$50,000 to support development of a Twinning program within Australia for the purpose of
‘mentoring’ others in river management expertise.
A decision was made by the members of the Rivers Initiative to hold the prize money in trust with
the IRF. Futhermore it was agreed to use the interest earned by the prize monies in trust to
generate an annual return of cash to help build the profile of the Sunshine Coast Rivers Initiative.
1
Initially a second place award prize of $5,000 was offered by the IRF to the runner up in 2011. However, that
decision was overturned by the sponsors and the National RiverPrize reverted back to the original $200,000 intended.
Page 102 of 200
Section 39
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Rivers Initiative Steering Group
In 2012, a Steering Group was established to:
formalise the Sunshine Coast Rivers Initiative;
provide stewardship for the responsible management of prize monies (i.e. investment
and/or expenditure);
develop a potential Twinning Program;
be the media link for marketing and promotions; and
identify external funding and sponsorship opportunities.
There are no membership fees or other liabilities associated with participation in the Sunshine
Coast Rivers Initiative. Participation in and support for projects is on a voluntary basis.
To date, the Steering Committee has:
obtained a pledge of support from all participating members to formalise the Rivers
Initiative;
developed a comprehensive membership contact list;
drafted Guiding Principles for the membership and Steering Group;
undertaken development of a Sunshine Coast Rivers Initiative logo and website; and
undertaken development of a Capability Analysis of the membership partners to
inform a potential Twinning Program.
The $50,000 Twinning component of the Riverprize fund is to be used in accordance with the IRF
Twinning Program guidelines. The Twinning Program proposal is required to be formulated by
December 2014 and will be determined by the Steering Group (and broader membership)
following consolidation of the Capability Analysis currently underway.
Several potential investment opportunities for the remainder of Riverprize monies, have been
proposed by the membership. The Steering Group is currently considering the following options:
Leveraging the $150,000 prize monies to glean other funding/sponsorship for programs,
projects or activities;
A student bursary;
Support of the Floating Lands festival;
Development of communication tools and local mentoring/training opportunities; and
Supporting an annual workshop on river issues.
Following de-amalgamation, the Steering Group is seeking appropriate representation of both the
new and continuing councils for the Rivers Initiative going forward. The Sunshine Coast Council
is a foundation member of the consortium, and the new Noosa Council has been invited to
become a member of this broad partnership.
Currently, the Steering Group representation consists of:
4 x representatives from community groups (i.e. location specific North, Central, South and
Hinterland);
1 x representative from Local Government (i.e. Sunshine Coast Council);
1 x representative from Natural Resource Management groups (i.e. SEQ Catchments); and
1 x representative from Industry (i.e. Unity Water).
The benefits to the Noosa Council in becoming a member of the Rivers Initiative are in:
Page 103 of 200
Section 40
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Contributing to the direction of the group;
Representing Noosa River and Catchment in a regional collaboration; and
Enhancing opportunities for funding to flow to projects in the Noosa River and Six Mile
Creek catchments.
The Rivers initiative logo is:
Previous Council Consideration
Nil
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Preliminary discussions with the Rivers Initiative Steering Group.
Internal Consultation
Departments/Sections Consulted:
X Planning & Infrastructure Community Services
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
x Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
Executive Office Corporate Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Page 104 of 200
Section 41
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
9. POLICE BEAT – PROPOSED NEW 5 YEAR LEASE
Author Property Officer, Michelle Stirling
Corporate Services
Index ECM/ Application/ LEAS13/0034
Attachment 1. Lease Plan
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Officer, Property and Facilities to the General
Committee Meeting dated 28 April 2014 and
A. Approve the new lease agreement with the Department of Housing & Public Works for the
Police Beat Office at 48 Hastings St Noosa Heads, for 5 years commencing 1 January
2014, pending satisfactory maintenance costs negotiations;
B. Change the internal classification of the Police Beat lease from a commercial lease to a
community lease; and
C. Apply the exception to the requirement for tendering of the lease under Section 236
(1)(b)(i) of the Local Government Regulation 2012 as the renewal of the lease is to a
government agency.
REPORT
In 1995 Noosa Council entered into a lease agreement with the State of Queensland to provide a
building for the use as a Police Beat Office (a joint project between the Noosa Council ($60,700)
and the State Government ($69,300). Operation commenced on 1 February 1996 and the lease
expired at the end of 2003.
Two additional lease agreements have been entered into with the Department of Housing &
Public Works (DHPW), the latest lease expired on 31 December 2013. The building is located on
part of the reserve R.1486 for Local Government (Ground Level Car Park), 48 Hastings Street
Noosa Heads.
On the 16 September 2013 Council received a written request from the DHPW, on behalf of the
Police for a new 5 year lease, with an annual rental of $500p/a as per the previous lease
agreements.
Under previous leases a fair share of repairs and maintenance was the responsibility of DHPW .
DHPW have requested during negotiation thus far that the majority of maintenance costs become
Council’s responsibility. This is not acceptable to Council.
Page 105 of 200
Section 42
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Originally, the lease was classified as a commercial lease however the annual rental of $500p/a
is more in line with that of a community lease. Additionally, a community lease classification is
more appropriate given the community service provided by DHPW. DHPW will still be required to
gain their Minister’s exemption to the new lease.
Under Section 236(1)(b)(i) of the Local Government Regulation 2012, Council is not required to
tender for the leasing of the property as the purpose of renewal of the lease is to a government
agency. The requirements for this exception are that a relevant Council Resolution is first
obtained.
Previous Council Consideration
Nil
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Interim Director Corporate Services
Coordinator Property and Land Management
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 106 of 200
Section 43
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Aerial Map – Police Beat
Page 107 of 200
Section 44
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
10. EXPRESSION OF INTEREST FOR LEASE AT 4 JARRAH ST COOROY
Author Property Officer, Michelle Stirling
Property & Land Management
Index ECM/ Application/ LEAS13/0032 – 4 Jarrah St, Cooroy
Attachment 1. Aerial Map
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by Property Officer, Property and Land Management to the General
Committee dated 28 April 2014 and seek Expressions of Interest (EOI) for a Commercial Lease
for 4 Jarrah Street, Cooroy.
REPORT
Background
The purpose of this Report is to seek Council approval to call for Expressions of Interest (EOI) for
the lease of land at 4 Jarrah Street Cooroy, which is Council owned, freehold land. The site is
currently zoned industry and has been utilised as a concrete batching plant since the industrial
estate was established in 1981.
The site had been continually leased until November 2013, when the lease with Holcim expired.
The size of the lot is 5,800m2 and is currently vacant.
Page 108 of 200
Section 45
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Prior to the termination of the lease in 2013, Council’s annual revenue for the site was in excess
of $112,000 per annum (excl GST).
It is proposed to test the market via an EOI to seek proposals for a new commercial lease on the
site. All applicants must submit a value for the lease of the site for their proposed use. Council
may then if required, call for an open tender. Section 228 of the Local Government Regulation
2012, requires a Council Resolution to invite Expressions of Interest.
It is proposed that an EOI Panel will assess the prospective offers utilising the following criteria:
1. Suitability of the proposed use at the site;
2. Community benefit and fit;
3. Sustainability;
4. Nature of the project; and
5. Proposed lease revenue.
The adjoining land is owned and occupied by Energex. Energex recently approached Council
with a proposal to purchase 4 Jarrah Street Cooroy, which has not been accepted, due to
Council’s requirement to retain the land for potential strategic storage needs.
Previous Council Consideration
Nil.
Finance & Risk
Council currently incurs costs to maintain the vacant site. Should the site remain vacant Council
be required to offset the maintenance costs via general rates.
Consultation
External Consultation - Community & Stakeholder
Internal Consultation
Interim Director Organisational Services
Coordinator Property & Facilities Management
Departments/Sections Consulted:
Community Infrastructure Community & Development
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
Executive Office X Organisational Services
Communications & Governance X Financial Services
Human Resources ICT
De-amalgamation Coordination X Property & Contracts
Page 109 of 200
Section 46
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Aerial Map – 4 Jarrah Street, Cooroy
Page 110 of 200
Section 47
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
11. SHOP 6 SUNRISE NEIGHBOURHOOD SHOPPING CENTRE – 2 x 5 YEAR LEASE
AGREEMENT
Author Project Officer, Michelle Stirling
Corporate Services
Index ECM/ Application/ LEASE13/0017
Attachment 1. Aerial Map
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Property Officer, Property and Facilities to the General
Committee Meeting dated 28 April 2014 and;
A. Approve the new lease agreement with the Barker Family Trust for Shop 6, Sunrise
Neighbourhood Shopping Centre for 5 years commencing 28 April 2014;
B. Approve the CEO to award a subsequent 5 year extension of the lease subject to the
lessee complying with the terms of the lease; and
C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (c)
(iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
REPORT
The purpose of this report is to seek Council approval of a 2 x 5 year rental agreement to the
existing tenant occupying Shop 6 the Bakery, Sunrise Neighbourhood Shopping Centre. The
existing tenant has approached Council and requested consideration be given for a new lease
without Council going to public tender.
The Sunrise Neighbourhood Shopping Centre, at 2 Grasstree Court, Sunrise Beach, was
constructed on Council freehold land by the Noosa Council in approximately 1996, as Council
identified the Sunrise Beach area as lacking local facilities.
The 8 shops provide a rentable area of 927m2, with forecast annual revenue of over $330,000
and have enjoyed close to 100% occupancy since construction.
The lease with the Barker Family Trust for Shop 6, the Bakery, expired on 27 April 2014. The
tenant approached Sunshine Coast Regional Council in October 2013 requesting Council to offer
a new lease without going to public tender.
The tenant has had an exceptional rental record since 2002 and under Section 236 (1) (c) (iii) of
the Local Government Regulation 2012, Council is not required to tender for the leasing of the
property as it is re-leasing to the existing tenant. The requirements for this exception are that the
rent is to be at market value as determined by an independent valuer and that a relevant Council
Resolution is first obtained.
Page 111 of 200
Section 48
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
The current rental is $35,848p/a, plus outgoings. Valuers, CBRE, have undertaken an
independent valuation which values the rental at $40,800p/a, plus outgoings. The existing lessee
has agreed to this proposed rental figure.
Previous Council Consideration
Nil.
Finance & Risk
The risk of not approving the new term is that the existing lessee will vacate jeopardising future
income streams to Council, while Council undertakes the process to secure a suitable, new
lessee.
Consultation
External Consultation - Community & Stakeholder
CBRE- Valuers
Ray White Commercial Real Estate Noosa
Internal Consultation
Interim Director Corporate Services
Coordinator Property and Land Management
Departments/Sections Consulted:
Community Infrastructure Community & Development
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
Executive Office X Organisational Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Page 112 of 200
Section 49
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Aerial Plan – Sunrise Shops
Page 113 of 200
Section 50
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
12. COMMERCIAL USE OF COMMUNITY LAND POLICY
Author Coordinator Property and Land Management, Clint Irwin
Corporate Services
Index ECM/ Project Management/ Commercial Activities
Attachment 1. Commercial Use of Community Land Policy
EXECUTIVE SUMMARY
High use / high impact permits for commercial use activities on community land previously
approved by Sunshine Coast Regional Council (SCRC) were due to expire 30 June 2013, but
were extended for a further 6 months until 31 December 2013 for Divisions 11 and 12, due to
impending de-amalgamation. De-amalgamation Transfer Manager Peter Franks further extended
the expiry date for all high use / high impact permits to 30 June 2014 to allow the new Noosa
Council to consider its policy position.
The current policy governing the administration of high use / high impact permits is the
Community Land and Complementary Commercial Strategic Policy which was adopted on the 27
April 2011 by SCRC. In accordance with the Local Government (De-amalgamation
Implementation) Regulation 2013 this policy subsequently transferred to the new Noosa Council.
The Commercial Use of Community Land Policy (draft attached) is proposed to replace the
existing policy. The main provisions of the policy are:
1. A simplified Expression of Interest (EOI) permit application process.
2. To enshrine the approach that the community’s use of community land takes precedence
over commercial interests.
3. That consideration of new commercial activities be driven by direct community demand for
that activity.
4. To maintain three year permit terms, subject to EOI every three years to allow Council to
simultaneously assess all applications to consider the overall impact on the community and
commercial businesses.
5. That a permit holder be only granted one permit from the range of activities available to
facilitate more open competition and reduce the likelihood of a monopolistic permit
environment.
6. Council reserves the right at its absolute discretion not to offer any permit having given
sufficient consideration to the impact of the application on the community amenity and
commercial businesses.
Furthermore, in relation to the upcoming application process, it is proposed that applications are
assessed against the following criteria:
Track record – 50%
Current capital investment (if applicable) and future investment plan - 30%
Contribution to local community, local economy and industry affiliations – 20%
It is also proposed that a targeted fee increase apply for high volume / high patronage activities
which commensurately require additional administration from Council given the total fees payable
to Council are currently at an insufficient level to cover the cost of administering the permit
process.
Page 114 of 200
Section 51
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
RECOMMENDATION
That Council note the report by Coordinator Property and Land Management to the General
Committee Meeting dated 28 April 2014 and:-
A. repeal the Commercial Use of Community Land Policy that transferred to the Noosa
Council from the Sunshine Coast Regional Council under the Local Government (De-
amalgamation Implementation) Regulation
B. approve the Commercial Use of Community Land Policy as attached to the report by
Coordinator Property and Land Management to the General Committee Meeting dated
28 April 2014.
REPORT
Previous Noosa Council
The previous Noosa Council offered three year permits for commercial use activities on
community land. The last tender process conducted by Noosa Council took place in June
2006 with permits offered for a three year period with applicants submitting a tender
response for the activity along with a tendered amount to conduct the activity.
The previous Noosa Council did not approve ad hoc applications outside of an assessment
period due to proposed businesses competing with existing permit holders and existing
commercial businesses leasing premises at commercial rates.
Sunshine Coast Regional Council
Post amalgamation, SCRC also endorsed a process in which applicants submitted a tender
response along with an offer to conduct the activity.
SCRC reviewed this approach and endorsed the Community Land and Complementary
Commercial Strategic Policy on the 27 April 2011.
The policy made provision for high use/high impact applications and low use/low impact
applications.
High use / high impact applications were related to activities on beaches, waterways,
popular high use parks and locations which had a more significant impact on the
community.
The high use / high impact fee structure was set at $95 per square metre. For example:
Beach Hire Main Beach, 42 square metres - $3,990 per annum. Learn to Surf Main Beach
1, 39.5 square metres - $3,752 per annum. Under the 2006 Noosa Council tender process,
Beach Hire Main Beach submitted an offer of $1,000 per year to conduct permit activities,
while Learn to Surf Main Beach 1 submitted an offer of $16,000 per year to conduct permit
activities.
There were exceptions to the high use / high impact permit category. For example there is
an iconic lifetime permit for mobile refreshments on Noosa Main Beach and an ice cream
van which has a 10 year permit expiring September 2020. These exceptions acknowledge
the long term business use of the area and contribution by both businesses.
The unique characteristics of Noosa Shire and its main beach provide opportunities to create
profitable, niche, lifestyle businesses depending on the type of business and appeal to patrons.
In comparison to the leasing of commercial premises, overheads are generally lower; however
annual profitability can be variable depending on the specific activity undertaken and the vagaries
of the weather.
Page 115 of 200
Section 52
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
High use / high impact permit holder activities are concentrated either on Noosa Main Beach or in
close proximity to it due to the north facing aspect of the beach and high visitation numbers.
There are currently 14 activities undertaken by 11 permit holders (including the 10 year ice cream
van permit and the mobile refreshment iconic lifetime permit).
Criteria
The criteria to assess applications for the upcoming application process is proposed to be:
Track record – 50%
Current capital investment (if applicable) and future investment plan – 30%
Contribution to local community, local economy and industry affiliations – 20%
Fees
Total fees payable to Council from the permit holders are approximately $25,000 per annum.
There is also a corresponding cost to Council to administer these permits. This includes
managing the application process and assessment of applications, processing of fees,
complaints and enquiry management and the cost to enforce compliance as required. It is
estimated that administration costs total $40,000 per annum, resulting in a subsidy of the activity
from the general rate of approximately $15,000 per annum.
To cease ratepayer subsidy of the administration of the permits it is proposed that:
Fees increase for high volume, high patronage businesses that have more capacity to
contribute;
The proposed fee structure be tiered to suit the activity; and
That the minimum fee be set at $1,000 per annum.
The table below outlines the existing and proposed per annum fee structure for the existing
activities. In successive years fees are proposed to continue to align with the cost of annual
permit administration commensurate with the cost to administer each activity.
Activity Current Fee Proposed Fee Payable
Payable
Learn to Surf – Main Beach 1 $3,752.50 $7,000.00
Stand Up Paddle Board – Main Beach $855.00 $7,000.00
and Lions Park
Learn to Surf – Main Beach 2 $855.00 $7,000.00
Learn to Surf – Main Beach 3 $570.00 Recommended not to be continued
Beach Hire – Main Beach $3,990.00 $3,500.00
Kayak Hire & Tours – Main Beach $2,375.00 $3,500.00
Ice Cream Van – Noosa Main Beach $3,500.00 $3,500.00
Beach Refreshment – Main Beach Iconic $2,328.00 $2,328.00
Lifetime Permit
Beach Hire – Rock Wall $1,330.00 $1,500.00
Ice Cream Van – Noosa Spit $1,710.00 $1,500.00
Catamaran Hire – West Beach $2,137.50 $1,000.00
Beach Massage – Main Beach $997.50 $1,000.00
Kite Surfing Lessons $475.00 $1,000.00
Surf Dance Lessons $190.00 $1,000.00
Total $25,065.50 $40,828.00
Note –
Surf Dance Lessons fee was based on two square metres of area.
Catamaran Hire fee reduction reflects low volume activity.
Learn to Surf 1 has twice the current permitted student capacity of the other Learn to Surf activities.
Stand Up Paddleboard has the same current permitted student capacity as Learn to Surf 1.
Page 116 of 200
Section 53
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Cessation of Learn to Surf 3
The distance between the rockwalls on main beach is 690 metres. Council also operates the
sand slurry system adjacent to the rivermouth rockwall and when operating requires an exclusion
zone of up to 75 metres, which prevents activities from occurring within this area. Consequently,
the available permit area is approximately 615 metres.
There are currently 6 activities which are permitted to operate from specific areas in the available
permit area between the rockwalls and additionally the surf dance activity will periodically utilise
the area. Feedback provided from current surf school permit holders indicates that:
Surf conditions on any given day dictate the locations of the activity;
Surf school 2 and 3 sometimes struggle to find an appropriate bank to operate from
because at times there are a number of rips and holes particularly from the halfway point
heading to the rivermouth rock wall. Of the useable 615 metres approximately half is
deemed appropriate to conduct the activity;
To operate safely surf school activity tends to congregate together operating from a
favoured sandbank.
The area between the rockwalls is also a popular all year location as it offers protection from
prevailing south easterly winds and acts as an alternative spill over location to the points. In
addition to high tourist numbers, the following are also example user groups:
Recreational surfers of all abilities;
Local boardriding clubs conducting monthly competitions;
Temporary events: 10-15 per year, e.g. Wrecks and Relics surfing competition, disabled
surfing association events, outrigger competitions etc;
Noosa Surf Club training activities and other local surf club training as conditions dictate;
School surfing activities.
The proposed cessation of Learn to Surf 3 will:
Decrease the congestion between recreational surfers, beachgoers and commercial permit
holders;
Allow existing permit holders to operate with more scope to move along the beach to suit
the conditions;
Continue to allow tourists and locals to have the option to choose between the services of
two surf schools;
Increase the viability of the remaining surf schools.
Policy
The main provisions in the proposed policy are:
The maximum permit term be three years. This is in accordance with the maximum term
provided under the Land Act 1994;
An Expression of Interest process be undertaken every three years in accordance with the
principles of section (4) (2) of the Local Government Act 2009 (i.e. transparent and
effective decision-making in the public interest);
That a three yearly assessment cycle allows Council to assess all permit applications
simultaneously to consider the overall impact on the community and commercial
businesses;
That the community’s use of community land takes precedence over commercial requests;
Page 117 of 200
Section 54
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Low use / low impact permits will remain as a permit category and are generally for
applications that have little impact on the community, do not operate in a high use / high
impact location, are for one year and can be considered anytime;
That a permit holder be only granted one permit from the range of activity types available to
facilitate more open competition and reduce the likelihood of a monopolistic permit
environment;
Council reserves the right at its absolute discretion not to offer any permit having given
sufficient consideration to the impact of the application on the community amenity and
commercial businesses.
Multiple Permit Holders
There are three operators who have multiple permits that will be affected by allowing more
competition via the granting of a single permit for an activity. These are:
The operator of Learn to Surf 1 also operates Kayak Hire and Tours – Main Beach;
The operator of Learn to Surf 2 also operates Beach Hire – Main Beach;
The operator of Learn to Surf 3 also operates Stand Up Paddle Board Main Beach and
Lions Park.
Previous Council Consideration
SCRC - endorsed the Community Land and Complementary Activity Strategic Policy on 27 April
2011. Due to the confidential nature of the report the specific details of the Council’s decision on
this matter are unavailable.
Noosa Council - At the Ordinary Meeting 6 March 2014: That Council note the report by Co-
ordinator Property and Land Management to the Planning and Organisation Committee dated 25
February 2014 and determine that no high use / high impact permit applications be approved
until such time as the Noosa Council has adopted its future policy framework for commercial use
of community land.
Finance & Risk
The costs that will be incurred in the administration of the permits are accommodated in Council’s
operational budget (predominately as labour costs) within the Corporate Services Department.
The risk of not endorsing a policy, and by default encouraging an inconsistent approach and
therefore unfettered growth of these activities, exposes Council to criticism from the community,
who value recreational space, and potential going concern issues for existing commercial
businesses and permit holders.
Consultation
External Consultation - Community & Stakeholder
In February this year, Council conducted consultation with current permit holders. All permit
holders have been contacted and encouraged to provide feedback on issues related to their
permits, appropriate locations, activities and a possible future approach to issuing permits by
Council. Many of the permit holders either visited the Council, or have provided written feedback.
Common themes emerging from the consultation include:
That Noosa Main Beach and adjoining areas cannot support more surf school, kayaking or
beach hire activities if current businesses are to remain viable;
That a flat fee structure be adopted by Noosa Council. Activities that attract patrons at high
profile locations should pay more than those permit holders with less opportunity. For
example, Main Beach surf schools should pay more than the beach massage and
catamaran hire;
Page 118 of 200
Section 55
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
That the tender process be a simplified expression of interest process. Previous application
processes focused on writing skills and provision of detailed information, as opposed to
quality of actual service provided, years of experience and number of complaints;
That local businesses which value add and provide a memorable Noosa experience be
granted preference over larger businesses from outside the local area.
In March this year, Council conducted consultation with active commercial real estate agents. In
summary these agents:
Suggested a minimum base charge with tenderers able to submit a price above the
minimum;
Suggested Council set minimum experience standards in criteria;
Advised that for comparison purposes, commercial rent in Hastings Street is in the range of
$1,750 to $8,000 square metre.
Internal Consultation
Interim Director Organisational Services
Manager Health and Regulatory Services
Governance Project Officer
Permits Officer
Departments/Sections Consulted:
Community Infrastructure X Community & Development
Asset Planning & Delivery Community Services
Civil Operations Planning & Development
Environmental Services Health & Regulatory Services
Waste Management Business Facilitation
Community Resilience & Disaster Management
X Executive Office X Organisational Services
Communications & Governance Financial Services
Human Resources ICT
De-amalgamation Coordination Property & Contracts
Page 119 of 200
Section 56
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Council Policy
COMMERCIAL USE
OF COMMUNITY LAND
Corporate Plan Reference: <Insert Corporate Plan Theme and Priority>
Endorsed by Council: <Insert Date of Ordinary Meeting >
Policy Author: Coordinator Property and Land Management
POLICY BACKGROUND
The Noosa Shire is strongly focused on a sustainable future and ensuring that our natural
environment is valued, conserved and enhanced. Community land is a precious part of the
environment which is in high demand from the commercial sector. This demand needs to be
carefully managed in accordance with the needs of the community and the environment so that
community use is not unreasonably diminished and the environment is preserved. The
Commercial Use of Community Land Policy sets out the parameters for Council’s approach for
permit applications for the commercial use of community land.
COUNCIL POLICY
Policy Scope:
This Policy:
Applies to a person or business undertaking commercial activity on Council controlled
community land; and
Includes freehold land and trustee land under the control of Council such as parks
reserves, roadways (not state controlled roads), pathways, footpaths, foreshores and
bathing reserves
The holding of the land determines the legal framework that applies. The Land Act 1994 applies
to reserves under the control of Council (state land). Local laws generally apply to Council
freehold land and roadways, foreshores and bathing reserves.
The Policy does not apply to:
Footpath trading and dining, markets, leased sports grounds, street performers,
commercial leases and events; and
Non-commercial recreation use by the community, not-for profit organisations, and school
curriculum activities.
Guiding Principles
The community’s use and need for the land takes precedence over commercial operators’
need;
Page 120 of 200
Section 57
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Council’s consideration of new commercial use activities will be primarily driven by direct
community evidence and demand for that activity;
The commercial use activity must enhance the visitor and local experience of Noosa Shire;
The commercial use must not adversely impact the community asset or the environment;
and
A permit holder may only be granted one permit from the range of available activities to
facilitate open competition and opportunity.
Permit Categories
Commercial High Use Permit
Three year permit term;
Subject to an expression of interest process every three years to allow Council to assess
all applications simultaneously to consider the overall impact on the community and
commercial businesses; and
Relate to activities on beaches and waterways, popular or high use parks, some roadways,
pathways, footpaths and trails where locations have a higher intensity of use and
potentially more significant impact on the community.
Applications received outside of the expression of interest process will be appropriately
considered taking into account the impact on the community amenity and commercial
businesses.
Commercial Low Use permit
One year permit;
Generally operates 3 days per week or less;
Low community impact;
May not operate in a Commercial High Use Permit location; and
Applications may be considered at any time.
ROLES AND RESPONSIBILITIES
Council:
Will decide the type of activities, locations and number of Commercial High Use Permits;
Is responsible for assessing Commercial High Use Permit applications;
Will review the previous permit holder’s term and including but not limited to number of
complaints, feedback received from the community, impact on the environment and overall
performance of the permit holder; and
Reserves the right at its absolute discretion not to offer any permit having given sufficient
consideration to the impact of the application on the community amenity and commercial
businesses.
RELEVANT LEGISLATION
Land Act 1994
Local Government Act 2009
Local Law (1) Administration
Local Law (4) Local Government Controlled Areas, Facilities, Infrastructure and Roads
Local Law (6) Bathing Reserves
Version control:
Version Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
1.0 New Policy Council DD/MM/YYY
Eg. Review
Page 121 of 200
Section 58
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
13. FINANCIAL PERFORMANCE – MARCH 2014
Author Coordinator Financial Services, Wayne Jensen
Corporate Services
Index ECM / Financial Management / Accounting – Monthly Exception Report
Attachments 1. Statement of Comprehensive Income
2. Capital Works Schedule
EXECUTIVE SUMMARY
Overall, financial performance to the end of March is tracking a little better than original estimates
with the operating result showing a favourable variance of $1.3 million. The budget development
process will provide further clarity around the “true” operating cost for the Noosa Council
business model. Specific areas of significant variance are discussed in the body of the report.
RECOMMENDATION
That Council note the Financial Performance Report for March 2014 from the Coordinator
Financial Services to the General Committee meeting dated 28 April 2014.
REPORT
There is still no balance sheet provided with this report as agreement on transferring balances
from Sunshine Coast Council has not yet been reached.
Reports for previous months have commented that variances have been partly due to a focus on
transitional issues in some areas, whereas March has been more like a “standard” month with
operating results generally in accordance with forecasts.
1. Operating Revenue
Rates and charges – revenue shown represents the proceeds from the January levy, and
whilst there will be a small boost from a planned supplementary levy later in the year, the
original estimates were distorted by prepaid rates. This will correct itself once the opening
balance sheet is finalised.
o Discounts and rebates – have come in under initial levies providing a small favourable
variance.
o Waste charges – revenue has exceeded original forecasts due to additional services
included in the levy.
Fees and charges – generally on track, however there are variances up and down in
different business areas. All areas are under review as part of the budget development
process to ensure accurate forecasts for the 2014/15 period.
Rental income – is generally in accordance with original estimates.
Interest received – currently below original forecasts as a result of delays in the transfer of
cash balances from Sunshine Coast Council. However, an adjustment for interest will be
included in the final analysis.
Page 122 of 200
Section 59
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Other income – is generally on par with original forecasts. Some of the main elements
here include payments from Unitywater for dividends and tax equivalents which will be
paid/ recognised in the final quarter.
Grants and subsidies – this item is down on original forecasts and may result in a variance
as at 30 June due to a change in the administration of Federal Government Financial
Assistance Grants.
2. Operating Expenses
Employment benefits – currently tracking above budget, primarily relating to overtime and
allowances. Much of this can be attributed to getting systems up and running, however, all
areas will continue to be monitored as the endorsed organisation structure is applied with a
view to offsetting any shortfall against savings in materials and services.
Materials and services – actual costs are well below budget forecasts, partly as a result of
the “distraction factor” as business areas have transitioned with de-amalgamation and
partly as a result of operational efficiencies.
Finance costs – currently under review, but no significant changes are proposed at this
juncture.
Depreciation – currently based on original budget estimates while the transfer of balances
and subsequent revaluation of major asset classes are undertaken. As noted previously,
the revaluation process may result in changes to asset values which would flow on to
depreciation charges.
Other expenses – will continue to be monitored.
3. Capital Works Program
Expenditure on capital works though the month was generally in accordance with original
estimates. The IT Major Projects are currently tracking above original estimates due to an
expanded scope of works (including the library separation), however the total project is
being closely monitored to ensure costs remain reasonable.
4. Investment Performance
As at the end of March, 13% of the portfolio was held with the Commonwealth Bank of
Australia, with the balance held by Queensland Treasury Corporation and invested in their
capital guaranteed cash fund. The weighted average return for the month was 3.10%,
which represents a margin of 0.50% above the industry benchmark, the UBS Bank Bill
Index (2.60%).
100% of the portfolio is held with A1+ ranked agencies and there were no breaches of the
investment policy during the month.
Previous Council Consideration
Nil
Finance & Risk
All budget areas are under review as part of the 2014/15 budget development process, including
a review of the forecast to 30 June 2014. Where additional expenditure has been flagged,
managers and directors will be seeking to offset this against operational savings achieved
elsewhere within the budget.
Page 123 of 200
Section 60
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Comments have been sought from all business areas where variances have been identified.
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
x Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 124 of 200
Section 61
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Statement of Comprehensive Income March 2014
Page 125 of 200
Section 62
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 2
Page 126 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 2
Noosa Council
Capital Works Schedule
Asat 31-Mar-2014
Bridges
Forward design for bridge renad program 10,000 10,000 2.453 24.53%
Noosa Parade Munna Poir Bridge - Investigations and interim 250,000 250,000 8514 341%
Total Bridges 260,000 260,000 10,367 422%
Coastal Canals and Waterways
David Low Way, Beach Access 49 refurbismment 45,000 45,000 WA 83.62%
Gympie Terrace and William Street Revetment wall and pathway 50,000 50,000 7.922 15.84%
Munna Point Holiday Park Sank Protection - Design 50,000 50,000 15,797 31.59%
Noosa Dog Seach SEMP Coastal monitoring 20,000 20,000 52 0.26%
Noosa River Mouth Groyne amd Rock Wall - Rehab 100,000 100,000 117,900 117.0%
Noosa Waters revetment walls - Stage 2a 1,300,000 1,300,000 520,657 40.07%
Total Coastal Canale and Waterways 1,565,000 1,565,000 700,160 44.74%
Community Facilities
Peregian Surf Club Public Amenities - Planning & Design 15,000 15,000 0 0.00%
Total Community Facilities 15,000 15,000 0 0.00%
Environmental Assets, Bushland, Tracks and Trails
Purchase of Biodiversity Land o oO 7.521 0.00%
Total Environmental Assets, Bushland, Tracks and Trails 0 o 7,521 0.00%
Holiday Pars
Noosa Nth Shore Holiday Park - Upgrade Septic treatment 90,000 90,000 26,768 29.74%
Total Holiday Parks 90,000 90.000 26,768 23.74%
Information Technology
IT Major Projects 1,600,000 1,600,000 1,682,711 105.17%
Total Information Technology 1,600,000 1,600,000 1,682,711 105.17%
Parks & Playgrounds
Cooroy Skate Park Minor Renewal 34,000 34,000 TH 2.15%
Gympie Terrace Park Furniture Renewal program 50,000 50,000 6.619 13.24%
Joe 5azzo Park (Pomona Community House Park) B5Q Relocation 12,000 12,000 0 0.00%
Noosa Lions Pk - Rehab Shower Facilities 30,000 30,000 2,625 6.75%
Peregian Beach Park Plan - Finalise upgrade and removal of s 30,000 30,000 18,716 62.39%
Total Parks & Playgrounds 156,000 156,000 28,632 18.39%
Pathways & Enabling Facilities
Cooran State School - Charies Steet Pathway improvements 30,000 30,000 0 0.00%
Pomona State School Station Street Patiway Improvements 100,000 100,000 1777 1.78%
Weyba Creek Boarwalk Rehab Stage 1 20,000 20,000 7 1.83%
Gidson Road (Eumind! Noosa Rd to Thomas St) - On road cycie 440,000 440,000 111 0.03%
‘Sunshine Beach State Schoo! Safety Improvements2 90,000 90,000 1,368 1.52%
Total Pathways & Enabling Facilities 680,000 680,000 3.624 0.53%
Public Transport Infrastructure
Noosa Junction Mini Bus Shelter - Panels for weather protect 25,000 25,000 24,285 O7.14%
Noosa Parade Transit Hub-Stage 1 300,000 300,000 1,120 0.37%
Bus Shelter, Sunshine Beach Rd, Noosa Junction o oO 4,993 0.00%
Total Public Transport infrastructure 325,000 325,000 30,338 3.35%
Sealed Roads Network
Annual Sealed Road Renewal & Rehabilitation Program 500,000 $00,000 0 0.00%
Sealed Road Pavement surveys and Investigations 60,000 60,000 0 0.00%
Total Sealed Roads Network 560,000 560,000 o 0.00%
Page 126 of 200Section 63
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 127 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Noosa Council
Capital Works Schedule
As at 31-Mar-2014
Noosa District Sports Complex - Stage One - redevelop crick 30,000 30,000 1,838 6.13%
Total Sports Ground and Facilities 30,000 30,000 1,838 6.13%
Stormwater Drainage
Daintree Estate - Flood Mitagation Planning and Design 50,000 50,000 6,089 16.18%
Gympie Terrace Pipe Rehabilitation - Investigation & Design 25,000 25,000 7.663 30.65%
Rifle Street Pomona - Flood Mitigation Planning and Design 50,000 50,000 747 149%
Seaview CK - open drain civil works 25,000 25,000 2,691 10.76%
‘Stormwater replacement program (non pipe work) 75,000 75,000 54,364 72.49%
Total Stormwater Drainage 225,000 225,000 73,554 32.69%
Streetscapes and Road Corridors
Forward Planning for Streetscape and Road Corridor improveme 50,000 50,000 2,046 4.09%
Total Streetecapes and Road Corridors 50,000 50,000 2,046 4.039%
Transport and Infrastructure Management
Eenle Creek Road / Langura Street intersection safety upgrad 8,000 8,000 0 0.00%
Eente Creek Road / Walter Hay Drive Intersection safety upgr 15,000 15,000 0 0.00%
Weyba Road Reef Street intersection Improvements - PIP 125,000 125,000 574 045%
Total Transport and Infrastructure Management 148,000 148,000 574 0.39%
Grand Total 5,704,000 5,704,000 2,568,852 45.04%
Page 127 of 200Section 64
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
14. QUARTERLY OPERATIONAL PLAN PROGRESS REPORT
Author Chief Executive Officer, Brett de Chastel
Executive Office
Index ECM/ Subject/ Corporate Planning
Attachments 1. Community & Development Operational Plan Report
2. Community Infrastructure Operational Plan Report
3. Executive Office Operational Plan Report
4. Organisational Services Operational Plan Report
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee dated 28
April 2014 in relation to progress with the implementation of the 2014 Operational Plan.
REPORT
At its meeting on 2 January 2014, the Council adopted its first Operational Plan. In the absence
of a Corporate Plan, this Operational Plan set the initiatives and activities to be dealt with by the
organisation during the first six months of operation.
Pursuant to the Local Government Act, the CEO is required to report to the Council on a
quarterly basis in relation to progress towards achieving the outcomes of the Operational Plan.
This report addresses progress from 1 January to 31 March 2014. Rather conveniently, that
period also coincided with our former Departmental structures and this report is presented on that
basis.
Overall progress
The table below sets out progress by Department and identifies the number and percentage of
activities that have either been completed or are on track. It also identifies the number and
percentage of activities that are not commenced.
Community & Community Organisational Executive Total
Development Infrastructure Services
Not Started 2 or 10% 6 or 21% 5 or 15% 13 or 26% 26 or 20%
On Track 16 or 80% 22 or 76% 22 or 70% 23 or 48% 83 or 64%
Completed 2 or 10% 1 or 3% 5 or 15% 13 or 26% 21 or 16%
Page 128 of 200
Section 65
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
The attached Operational Plan reports by Department show each initiative or activity and include
comments from the relevant Manager or Director about progress.
There is nothing outstanding that gives any cause for concern at this stage. Obviously, given the
fact that there are 130 activities specified in the Operational Plan, it is quite likely that not
everything will be completed by 30 June. However, it should also be noted that all of the major
initiatives (previously identified to Council in the roadmap) are on track.
As Council would be aware, this is an incredibly busy time for our organisation. All of our staff
are working very hard to establish the Council and to address the high level of customer
requests. We are also clearly running a lean organisation in terms of our staffing numbers.
Looking ahead
At this stage, we have not yet developed fully integrated performance reporting although the
Council does already receive monthly budget reporting on financial issues. However, in future
quarterly reports, it is intended to give Council an overall snapshot of some key performance
indicators. As an example, customer statistics such as the number of customer requests,
average response times etc could be included.
Previous Council Consideration
The Council adopted the Operational Plan at its meeting on 2 January 2014 as part of the budget
adoption process for the 6 month period to 30 June 2014.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The details of progress for the initiatives / activities for each Department were assessed by the
relevant Director and the Executive Manager.
Departments/Sections Consulted:
X Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office X Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 129 of 200
Section 66
ATTACHMENT 1
Page 130 of 200
ATTACHMENT 1
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Business Facilitation
Program objective
Support the development of a strong economy that is consistent with the lifestyle aspirations and values of the community
; a Cts efeyars] =) (=
Ara CTA gr i Comments
WET T-4 1g
Economic Promotion & Industry Assistance
Economic Promotion & Undertake consultation to develop a new - - - Director
industry Assistance Economic Development strategy for Noosa _Not Started Consultation on hold subject to Biosphere Community and
: Development
Review with Council the future of Noosa The Economic Development Officer has been Director
Junction Town Centre levy and support On Track working with the Noosa Junction Traders Assoc == Community and
arrangement to seek support for the continuation of the Levy Development
and develop a strategic plan for 2014/15.
Page 130 of 200Section 67
Page 131 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Community Resilience and Disaster Management
Program objective
Ensure there is a coordinated and effective response to any emergency event or natural disaster
ee ee ee ee ee
Community Resilience and Disaster Management
¢ Disaster Continue to establish and refine _ Director Community
Management Disaster Management & response On Track Februsn 2014 Councils Emergency” and Development &
e State Emergency arrangements for the Noosa local Operations Team established. Exercise /
Service government area. held on 21 March. LDCC stood up on the + Director Community
27-28 March in response to rain event. Infrastructure
Page 131 of 200Section 68
Page 132 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Community Services - Community & Cultural Development
Program objective
To provide and support a range of facilities, organisations, and services that help meet the community’s needs and aspirations
Community & Cultural Development
e¢ Noosa Regional Art | Conducta review with Council of council - - Manager Community
; , Community Grants review completed and -
Gallery grants/community funding programs and Completed approved by Council on Thursday 3 April. Services
¢ Cooroy Butter policy
Factory
e Community Policy
and Planning
¢ Community Grants
and Partnerships Deliver the existing grant funding . . Manager Community
- - All Community Partnership and Sports -
. Community programs commitments for 2013/14 On Track Field maintenance grants allocated for Services
° Respite Care Centre 2013/14 have been paid by SCRC except
« Home Assist/Secure for those groups who have not acquitted
their previous grants.
Support individual and organisations The Cultural Development Officer has been Manager Community
partnerships, volunteering resourcing and facilitate their operational effectiveness. Council
skill development RADF round closed 28 March 2014. 8
applications received. $20k requested for $400k
- - re worth of projects. -
Deliver committed Gallery exhibition ; Manager Community
program for 2013/14 On Track The Regional Gallery has hosted 8 Services
exhibitions since January 1 and the Butter
factory 5 exhibitions in the first quarter
2014
Page 132 of 200Section 69
Page 133 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Community Services — Library Services
Program objectives
To provide library services that meet the informational and recreational needs of its users and contribute to the social fabric of the
Community
To encourage and facilitate life-long learning
sen teyisentens | see comments | Retro Marae
Library Services
¢ Noosa Library Finalise separation of library services from The separafion of Ebraries was practically Manager Community
. Cooroy Library SCRC by end of June 2014 Completed completed on Tuesday 25 March. Some Services
e Mobile Library minor issues re book collection still to be
e Library Management resolved.
Develop library and information services . . Manager Community
appropriate for use by local communities — on Track following sorvices ore oon Services
services, young peoples’ programs,
literacy and school holiday programs,
author events etc. These programs will be
reviewed in the second quarter 2014.
Page 133 of 200Section 70
Page 134 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Community Services — Sport & Recreation Services
Program objective
To provide a broad range of services to support the sporting and recreational and lifestyle needs of the community in partnership
with community organisations
Sport & Recreation Services
e S&R Planning and Deliver existing service commitments for . ; Manager Community
Programs 2013/14 All Council venues have continued to Services
- On Track provide their normal range of services and
e Noosa Aquatic iti -
activities during the first quarter 2014.
Centre (Incl. Attendances at the NAC slightly down, the
Sunshine Beach Leisure Centre steady and the J up.
Skate park)
e Noosa Leisure
Centre : : -
e The J Community J for 2013/14 All contracted shows delivered with good Senioes ny
Deliver committed contracted shows at The . . Manager Commun
Centre On Track attendances. The stand out show being
e Bicentennial Jimeon who sold out two performances in
Community Centre January 2014.
Support individuals and organisations os . Manager Community
seeking grants seeking grant, sponsorship, | Comrunthy Developruend Officers are Services
oe . = n trac
fundraising, partnerships, volunteering actively working with community groups to
resourcing and skill development assist them in fundraising and facilitate
their operational effectiveness.
Review applicable components of . . . . Manager Community
Sunshine Coast Council strategies and Policy review will commence in second Services
plans e.g. Sport and Active Recreation Not Started quarter 2014. Saino a single Noosa
Plan, Open Space Strategy, Skate and Sport and Rec suion strategy
BMX Plan, Aquatics Plan with a view to :
develop NSC Strategies and Plans
Page 134 of 200Section 71
Page 135 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Health & Regulatory Services — Cemeteries
Program objective
To meet the legal and social requirements of the community for burials
ee ae ie ee eee
Cemeteries
¢ Cooroy Cemetery Validate data for cemeteries and . _ Manager, Health &
* Pomona Cemetery implement revised register and updated = sy Mapring wil Commines ones cata wenafer Regulatory Services
« TewantinCemetery Mapping completed.
Page 135 of 200Section 72
Page 136 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Health & Regulatory Services — Environmental Health
Program objective
To provide a healthy and safe environment by minimising the community’s exposure to health and environment risks
Environmental Health
e Public Health & Continue to ensure the communities . . Manager, Health &
Safety health and safety through education on trace ansure contplanee thoughe ™**? —_ Reguiatory Services
¢ Disease Control programs, regulation and legislative ue * Regular inspection programs.
e Nuisances enforcement * Responding to complaints.
e Pollution & Emissions omees applications to establish regulated
Control * Assessing development applications.
* Water monitoring
Page 136 of 200Section 73
Page 137 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Health & Regulatory Services - Community Order & Public Safety
Program objective
To ensure Council’s Local laws & policies are fairly administered and with regard to community needs, amenity and the
environment
Community Order & Public Safety
. Local Laws Continue to ensure legislative Local laws continue to ensure compliance through Manager, Health &
e Animal & Stock compliance through education, On Track education, regulation and enforcement. Major Regulatory Services
Control regulation and enforcement issues in the first quarter 2014 included dog
e Public Safety attacks, dogs off leash on beaches/ public areas,
. and recreational vehicles illegally camping
e Regulated Parking overnight.
Page 137 of 200Section 74
Page 138 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Planning and Development — Strategic Land Use Planning
Program objective
The Planning Scheme supports the management of development in a sustainable and integrated way that protects the community’s
environmental, economic and social values
ee a ee ee eee
Strategic land Use planning
Land Use Planning Scheme _ Review of current Planning Scheme Council has reviewed the Planning Scheme Manager Panning &
On Track and resolved to amend to the Noosa Plan P
rather than develop a new planning scheme.
Public consultation regarding the nature of
these amendments commenced 7 Apni.
Extend the current Temporary Local Letter written to Minister requesting Manager Planning &
Planning Instrument 02-2013 OnT. . Development
(Vegetation Protection Overlay) for the °°" approval for an extension of the TLPL
ing his response.
Noosa area
Page 138 of 200Section 75
Page 139 of 200
DEPARTMENT COMMUNITY & DEVELOPMENT
Corporate Program Planning and Development — Development Assessment & Control
Program objective
Development applications are assessed within the legal planning framework and against the criteria set in the Planning Scheme
and planning policies
Development Assessment & Control
¢ Development Continue to meet legislative time _ . Manager Planning &
Assessment frames for development assessment The majonty of deve one appicatons Development
© Operational Works and operational works approvals On Track frames. 9 eg
e Planning Administration Two exceptions in this quarter were the
& Compliance Coles Development and the Ridgewood
¢ Building and Pool Poultry farm.
— Continue t legislati M Planning &
e Plumbing Services ontinue to ensure legislative . - anager Planning
"9 compliance through education, on Track lapjalaive compares wth Puanbing ang Development
regulation and enforcement Building regulations, Development
Approvals, Planning scheme requirements
and the TLPI for Vegetation.
Page 139 of 200Section 76
ATTACHMENT 2
Page 140 of 200
ATTACHMENT 2
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Asset Planning & Delivery — Assets & Investigations
Program objective
Infrastructure planning accords with asset management principles, financial limitations and community values
Assets and Investigations
Asset Management and Develop an asset responsibility matrix in a . — ; Manager Asset
Service Programming consultation with operational teams on Track An sndevelsped Folens tre adceton of ms Planning and Delivery
new restructure the matrix will be finalised by
the end of April.
Develop Asset Management Plans for The asset management framework (IPWEA Manager Asset
primary asset classes On Track NAMS Plus2) has been adopted as the standard Planning and Delivery
for Noosa. Asset Management Plans will be
developed over the next 6 to 12 months using
this framework.
Develop long term capital works . Manager Asset
program The capital works framework has been adopted — pianning and Delivery
On Track by Council. The drafting of a 3 year capital works
program is underway and is on track to support
the development of the 2014/15 budget.
Continue to refine and implement Work Furthe figuration of the Tech Manager Asset
i ji u r configuration e ec nologyOne ; i
Order system for asset inspections & On Track k order system will be undertaken to expand Planning and Delivery
the use of the system to support processes for
preventative maintenance and updating asset
condition data.
Page 140 of 200Section 77
Page 141 of 200
ee ee ee ee ee
Asset management and = Develop a condition monitoring program Awaiti - . Manager Asset
° . - - ~ waiting the full implementation of the Expon, - -
Service programming for all asset classes including mobility ‘Not Started mapping system to enable the integration of GIs Planning and Delivery
system data with TechnologyOne asset data. It is
expected that this will be completed by the end
of the financial year.
Page 141 of 200Section 78
Page 142 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Asset Planning & Delivery — Project Design & Delivery
Program objective
Design and construct quality infrastructure consistent with the development principles of the planning scheme and in harmony with
Noosa’s amenity and village scale
Project Design and delivery
e Infrastructure Design Implement a quality and project Currently reviewing processes and Manager Asset
Services management approach to capital works On Track procedures for estimating, checking and Planning and Delivery
e — Infrastructure Project design & delivery issuing of capital works documentation.
Delivery Services
e Environmental Ensure forward designs are available for ; Manager Asset
Compliance & Support 2014-15 works program. On Track ane cumin of fhe DAS capil moxpamn Planning and Delivery
is scheduled to be completed by 30 June..
Maintain a register of environmental . oo . Manager Asset
licences and permits and ensure On Track finalicabon of checking all inf with that Panning and Delivery
ongoing monitoring and reporting has come over from SCRC to be completed
obligations are met for all departmental by 30 June
activities. .
Page 142 of 200Section 79
Page 143 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Asset Planning & Delivery — Transport Infrastructure Management
Program objective
To deliver an efficient and cost effective transport system that meets the communities needs and expectations and its commitment
to ecological sustainability
Transport Infrastructure Management
e Transport Infrastructure Forward Planning for 2014-15 capital Project Plans are currently being developed Manager Asset /
Planning program and input into long term On Track for inclusion in the 3 year forward capital Planning and Delivery
e Transport & Traffic capital program planning process for consideration during
Operations the 2014/15 budget.
e Behaviour Change and -
travel Demand Review former NSC Coastal Area ae Manager Asset
, Traffic and Transport Plan for It has been identified that further data Planning and Delivery
Planning Scheme input Not Started collection is required for intersection traffic
to support network modeling. A 2014/15
operational initiative budget bid has been
submitted for consideration.
Review Noosa Cycling & Walking / a ; Manager Asset
Strategy This project is subject to further direction Planning and Delivery
Not Started from Council on active transport strategies.
A 2014/15 operational initiative bid has
been submitted for consideration.
Review and update Noosa Visitor This project is subject to further direction
Transport Strategy Not Started from Council on Transport Strategies. A
2014/15 operational initiative budget bid has
been submitted Commenced data gathering
on bus passenger patronage.
Page 143 of 200Section 80
Page 144 of 200
ee ee eee ee
Transport Infrastructure Management
Develop an active transport data Data collected from th “act will be
ee a mate future On Track incorporated into the intersection traffic
P count program as part of the traffic study
review. A capital budget request for mobile
cycle and pedestrian counters for pathways
has been submitted 14/15.
Page 144 of 200Section 81
Page 145 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Business Integration and Support
Program objective
To provide coordinated and effective business support across the department with a focus on streamlining processes and the
efficient utilisation of business systems
Business Support
Business & Administrative Review, document and map key . Director Community
- 5 A number of departmental policies and
support functions across business processes On Track p jures have | revi |. Mapping Infrastructure
wide range of activities and of procedures is an ongoing project.
business systems
Assist with effective implementation Director Community
of asset work order system and On Track The Work Order system has been Infrastructure
associated initiatives implemented, staff trained and small
procedural changes made as and when
required.
Co-ordinate the review of quality & ; Director Community
project management systems on Teck Project Management Framework under Infrastructure
review. All construction and operational
quality documents have been reviewed,
amended and updated to NSC format.
Identify requirements, develop & a : __ Director Community
implement recurrent business Not Started Systems still being established for reporting infrastructure
performance reporting requirements. Yet to determine frequency,
data required, system capability.
Page 145 of 200Section 82
Page 146 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Civil Operations
Program objectives
e To provide an efficient and effective internal construction capability for Council
e Toenhance the environment, amenity, accessibility and appearance of Noosa by ensuring effective renewal, replacement and
maintenance programs are in place for community infrastructure assets
e Toprovide an effective response capability for essential community infrastructure during natural disasters
Works Operations
¢ Roads, Bridges Commence review of maintenance . . Manager Civil
* Pathways, Canals service levels for consideration by on Track presentations (0 Infrastructi Services Operations
e Waterways Council Manual and Street Sweeping frequencies
* Carparks have been provided. Initiatives to be
further considered during budget 2014/15.
e Beaches Collection of asset condition Data is cu being collected for various Manager Civil
information for asset management gy, tac assets in elo ane teidge inspections, CCTV Operations
panning of stormwater lines. Road condition
inspections to be commissioned by 30
June.
Increase in street sweeping service Additional shift implemented for Council's Manager Civil
levels Completed street sweeper. Operations
Undertake stormwater drainage pit & Project approximately 80% complete at Manager Civil
grate maintenance and renewal On Track the end of March. 12 pits have been Operations
within budgetary provision sareneineried
Page 146 of 200Section 83
Page 147 of 200
Parks and Landscapes
e Parks and Gardens Commence review of maintenance Manager Civil
e Landscaping and Sports service levels for consideration by Not Started Delayed due to workload and capacity Operations
Grounds Council issues. Work to commence in May.
e Arboricultural Services
e Botanical and Community
Gardens
* Trail Network Collection of asset condition Manager Civil
information for asset management ° Playground inspections have been Operations
; n Track =.
planning continuing.
Prepare a Tree Policy for Noosa - Manager Civil
. Draft policy has been presented to the :
Council On Track Infrastructure & Services Committee. A «OP erations
Councillor workshop is planned for May to
further progress this policy.
Page 147 of 200Section 84
Page 148 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Environmental Services
Program objective
To maintain, protect and enhance Noosa’s natural environment
Environmental Services and Protection
Natural Environment Develop a vector contro! plan for Coordinator,
° Noosa P P Vector Control planning has been focused Environmental
Management On Track on ensuring the effective delivery of priority Canicas
* Bushland Reserves field activities for the first three months of
e Pest Management Council's operations. Longer term planning
will commence in May 2014.
e Coastal & Waterways
Management — = - i
* Environmental Liaise with representatives from State ; oo ; Coordinator,
. and Commonwealth Government and There is ongoing liaison with = Environmental
Partnership Programs _—cgordinate efforts of the community to On Track representatives of relevant agencies to Services
plan and implement local control progress a coordinated approach to pest
- - management in Noosa. Including
actions for pest animals Biosecurity Queensland and SEQ Water.
Assist with the review of the Coordinator,
Environment levy policy and strategy =n Track Provided data, analysis and advice tothe | Environmental
office of Mayor as requested on the Services
environmental levy. Subject to service
review outcomes.
Page 148 of 200Section 85
Page 149 of 200
DEPARTMENT COMMUNITY INFRASTRUCTURE
Corporate Program Waste Management
Program objective
Provide for the efficient, reliable and environmentally safe removal, disposal and reuse of household, commercial and industrial
wastes
Waste Management
Waste Collection Waste Management scoping study on Track Stage 1 of the Waste Strategy is underway Coordinator Waste
Transfer Stations n hae and identified for completion by May 2014. Management
Noosaville Landfill Stage 2 and 3 have been included in the
Re-introduce kerbside clean up . — , Coordinator Waste
collection service On Track Literature currently being distributed to the = )janagement
community for the first collections
commencing 26th April 2014. Service will
continue over 7 weekends with completion
on Saturday 7th June 2014.
Page 149 of 200Section 86
ATTACHMENT 3
Page 150 of 200
ATTACHMENT 3
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Internal Audit
Program objective
Ensure the organisation operates under efficient and effective systems of internal control
: a Stet yerelart |=) (1
Service Key Initiatives Comments
Manager
Internal Audit
Establish an Internal Audit Committee and On Track council approval given to establish an Audit CEO
Charter Committee and for an intemal audit service provided
by an external provider. EO!'s under development.
Develop an Internal Audit program Internal Audit program to be developed based on CEO
Not Started QAO recommendations and Council. Programme for
2014/15 to be developed with Audit Committee's input.
Page 150 of 200Section 87
Page 151 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Community Engagement
Program objective
To ensure:
e The community has the opportunity to engage with and influence Council in the conduct of its responsibilities
e Events are staged in an appropriate and professional manner relative to the occasion
sy Ts)
WY Ela rt-t-e
Community Engagement
engagement including appropriate technology Puget reve opel made for Bar the Table
Develop strategy and program for community : Chief of Staff
and tools to enable widespread community On Track democracy project made. Com. Eng Framework under
input on key issues dev.
Develop communi ovemance framework i
oP yg Council to consider social democracy initiative. Chief of Staff
Not Started Review of the management model for Noosa
Biosphere will also contribute to the com. gov.
framework.
Review role, structure and operations of Review of management model for N Biosphere Chief of Staff
Biosphere On Track underway. Consultation phase in process with
outcomes and recommendations to be reported by
CEO.
Page 151 of 200Section 88
Page 152 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Complaints Management and Right to
Information
Program objective
To ensure Council is open, fair and responsive in meeting its legal obligations to complaints received and requests for information
; a Responsible
rat aco TA Tali ar ages eT s)
WY Ela t-t-
Complaints Management and Right to Information
Develop and implement Public Interest L : / Chief of Staff
Disclosure Management Program and Public Interest Disclosure register completed and on
Procedure including the responsibility for Internet.
coordinating claims and the establishment of a Completed
disclosure register
Coordinate training for managers and RTI - Staff Liaison Officers have established, Chief of Staff
pervisors. S been
training undertaken.
Completed
Page 152 of 200Section 89
Page 153 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Corporate Planning & Reporting
Program objective
Council has a well-documented planning, evaluation & reporting framework, developed in consultation with the community
; a Responsible
Service Key Initiatives Comments
WETS tg
Corporate Planning & Reporting
Develop Corporate Plan for 2014-19 (5 Year (CEO liaising with Council regarding the structure of Chief of Staff
Plan) plan and Council's new strategic vision.
On Track
Develop annual Operational Plan for 2014-15 To be developed in association with the 2014/15 Chief of Staff
budget process.
Not Started
Establish key reporting measures/indicators To be considered by CEO and council in iation Chief of Staff
Not Started with the development of the new Corporate Plan.
Coordinate regular reports to council on . - - Chief of Staff
performance of the corporate & operational somphates tor prom scans acai established with report
plans Completed
Page 153 of 200Section 90
Page 154 of 200
vel icy framework and manual i taff
Develop policy New templates completed and Policy Register Chief of S
established on intranet and Council web page.
On Track
Coordinate review of all current council policies Chief of Staff
e Directors and staff are currently reviewing Policies rerorese
which transferred from SCC.Will be progressively
On Track reported to Council over coming months.
Establish and review delegations register Chief of Staff
leg “9 Council will be further considering LQAQ model rere
delegations and progressively reporting over coming
On Track months in line with new organisational structure.
Review Instruments of intments i
Appot Initial review of Instruments of Appointment completed Chief of Staff
with review and updates to align with new
On Track organisational structure. |OA Register on Intranet.
Coordinate content of Council's Annual Report Annual Report due to be reported to Council Chief of Staff
Not Stasted September/October and Financial Reports to be
adopted in November following External Auditor's
Report.
Page 154 of 200Section 91
Page 155 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Customer Service
Program objective
The organisation has a strong customer focus and systems to ensure effective management of customer requests
: a Responsible
Service Key Initiatives Comments
WET Tt
Customer Service
a and implement customer service To be developed in association with a review of Chief of Staff
Not Started customer service issues and with contributions from
the customer service working group.
Implement customer contact call management Chief of Staff
system ag Upgrade to the system completed 11/4/14. rerorete
Completed
Review and establish customer service . Chief of Staff
performance standards To be considered as part of the development of the
customer service charter.
Not Started
Page 155 of 200Section 92
Page 156 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Legal services
Program objective
Council has access to effective specialist local government legal services to guide its operations
ee ee omen
Service Teast Comments
WT Teg
Legal Services
Review contractual arrangements for the eview undertaken by CEO, new arrangements in Chief of Staff
provision of legal services place.
Completed
Page 156 of 200Section 93
Page 157 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Marketing & Communications
Program objective
e To provide the community with current and relevant information relative to council services and activities through various
mediums
: _ Responsible
rt ae a Talat aes eT eats -
Tatts
Marketing & Communications
Review corporate branding & media To be considered a8 part of community engagement Chief of Staff
communications strategy Not Started by Cound strategy. Media policy approved
Establish E-News to community To be considered as part of community engagement Chief of Staff
and communications strategy.
Not Started
Provide media support to elected members Provided as required. Media Policy approved by Chief of Staff
On Track Council.
e Ensure that the Noosa Council logo and brand is consistently presented in appropriate formats
Page 157 of 200Section 94
Page 158 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Communication & Governance — Enterprise Risk Management & Insurance
Program objective
That Council recognises and minimises its strategic and operational risks
: _ Responsible
art ao a Tai ar aie Status eT eis
Manager
Enterprise Risk Management & Insurance
Establish and implement risk management Current framework transferred from SCC. A Noosa Chief of Staff
framework Style Risk Workbook will be made available on
On Track intranet. Strategic & Operational Risks to be identified
next quarter and reported to Audit Committee.
Coordinate development of business continuity These Plans transferred from SCC with some Chief of Staff
plans relevance to Noosa operations. It is anticipated to
Not Started review each plan as the new organisational structure
and services are established.
Review insurance policies including insurable New Policy review currently underway for 2014-15 Chief of Staff
assets and due 30 June 2014. No change to current public
On Track liability etc. and workcare covers. Requesting quotes
from Broker for Property, Motor, misc. covers.
Page 158 of 200Section 95
Page 159 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Executive Support
Program objective
Ensure that effective systems are in place to facilitate the performance and decision-making process for elected members
; ee itary ere] «) [=
rat a or a Tali ar aie eT is
Manager
Elected Members
Establish Councillor Code of Conduct bouncillors Code of Conduct Policy adopted by Chief of Staff
Council 13 January 2014.
Completed
Review and develop relevant councillor . . _. Chief of Staff
iniae _ j The following Councillor Policies have been approved:
-atecelemleirh segiaaa €.g. councillor requests Councillors Code of Conduct:Council Media Policy:
On Track Civic Functions Policy;Crs Expenses &
Reimbursements;DA Assessment-Roles & Resp. of
Crs & Officers
Develop and implement new council reporting New BAMM system to be introduced June/July with Chief of Staff
system training to occur in May 2014.
On Track
Develop meetings and committee structures Meetings structure approved by Council in January Chief of Staff
Maintain to Councillors Registers of Interest 2014.
and access Completed
Page 159 of 200Section 96
Page 160 of 200
Establish a Lobbyists Register and process for Council pol — ‘lors Chief of Staff
j j i j ncil policy approved for outlining counci
recording dealings with lobbyists on track in ntim the DA " Lobbyists register and
process to be established.
Coordinate Councillor induction and Initial councillors inducti by LGAQ. Chief of Staff
op on Track Provision for future development of councillors made
within Councillors Expenses, Reimbursements Policy
and requested in the 2014/15 Budget.
Corporate memberships eg LGAQ LGAQ bership finalised. Chief of Staff
Completed
Maintain to Councillors Registers of Councillors registers of interest uploaded on Counci's Chief of Staff
Interest and access website.
Completed
Co-ordinate submissions to peak bodies on ; oo Chief of Staff
behalf of Council eg LGAQ Conference No issues identified as yet. LGAQ conference some
Motions Not Started time away yet.
Monitor changing legislative issues and make Reqular liaison with the Department of Local Govt Chief of Staff
Council aware of its impact, as appropriate on Track ani LGAQ on emerging issues.
Page 160 of 200Section 97
Page 161 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Human Resources
Program objective
HR management systems are in place to support a fair, innovative and inclusive workplace culture and a workforce motivated to
deliver on Council’s objectives and programs
: a Responsible
Service Key Initiatives Ti
Manager
Human Resources
Develop and implement Workplace Health & brat Plan devel and discussed with CEO Chief of Staff
Safety Plan oped ,
On Track
Chemaokh m place &-9 Required licenses identified and in place. Chief of Staff
Ensure appropriate licences are in place e.g. i
i) Completed
identity and implement WH&S training Training requi nts identified and in proposed Chief of Staff
eq Completed training program, subject to budget approval.
Implement HR business system The HR system was not installed with the Chief of Staff
On Track commencement of the new council. It is included in
the 2014/15 Capital Program and budget submission.
Payroll has been implemented.
Page 161 of 200Section 98
Page 162 of 200
Review of employee assistance scheme Existing with C in until June Chief of Staff
2014. Tender process for service beyond 1/7/14 to be
On Track commenced.
Co-ordination of new enterprise bargaining : - - Chief of Staff
agreement (subject to State legislative socheaial evn aend echucing the teow rutery
changes) Not Started award and the regulation of enterprise bargaining.
Support to the Chief Executive Officer in Counci Chief of Staff
development and implementation of a Pema rovided to all Seat ed by Council 3/4/14.
permanent organisational structure
On Track
Coordinate development of new position . . Chief of Staff
a og : Associated with new permanent structure. Will be
descriptions and position evaluations on Track influenced by new industry award.
Resolve staffing matters associated with All matters resolved including redundancy and Chief of Staff
interim organisational structure
rga Com redeployment arrangements.
Page 162 of 200Section 99
Page 163 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program Sustainability Coordination
Program objective
Provide a coordinated approach to organisational and community sustainability initiatives
; a Responsible
rt aor Key Initiatives Comments
Tryst
Sustainability Coordination
Develop a strategy for organisational and lo be consiesed in aenociefion wih the eeview of the | Chief of Stalf
community sustainability and innovation Noosa Biosphere and Model.
Not Started
Evaluate effectiveness of Living Smart & Eco Evaluation of programmes in progress with a report to Chief of Staff
Biz programs in achieving objectives outcomes 4-4 be presented to Council in May 2014.
in the new stategy
Page 163 of 200Section 100
Page 164 of 200
DEPARTMENT EXECUTIVE OFFICE
Corporate Program De-amalgamation
Program objective
To achieve an equitable outcome, and minimise costs associated with the transfer of business between Sunshine Coast Council
and the new Noosa Council
: a Responsible
Service east aa Comments
Manager
De-amalgamation
Finalise transfer of business between Transfer Committee in final stages. Rationalisation of Chief of Staff
Noosa On Track
Transfer Manager (Acting Chief Executive Transfer Manager reported to Council in January et ot staat
Officer) report to Council Completed 2014.
Page 164 of 200Section 101
ATTACHMENT 4
Page 165 of 200
ATTACHMENT 4
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Financial Services — Financial & Accounting Services
Program objective
A strong financial management framework that supports the long term financial viability of the Council
Financial and Accounting Services
e Financial planning and Implement Technology One budgeting B - . Manager Financial
Business Analysis - udget system implemented. Reporting :
. oe, hecenting and reporting system On Track system being progressively developed. Services
e Management & Systems
Accounting
e Accounts Payments
Treasury Investigate scanning technology for , : Manager Financial
e Grants Administration accounts payments Scanning technology in place. Services
Completed
Establish long term financial model Financial model developed. To be further Manager Financial
On Track refined once 2014/15 budget is developed. Services
Develop waste management pricing Manager Financial
and costing model Services
Completed
Page 165 of 200Section 102
Page 166 of 200
Financial and Accounting Services
Review existing plant hire rates Current in review stage for development for Manager Financial
2014/15 budget. Services
On Track
Establish carbon trading processes Review completed. Registration and trading Manager Financial
processes to be established after 30 June
On Track
2014.
Support project financial and cost - - Manager Financial
benefit analysis Ongoing support as roqueed. Services
On Track
Page 166 of 200Section 103
Page 167 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Financial Services — Revenue Services
Program objective
e To ensure that rates and charges are levied and collected in an accurate and timely manner
e To provide advice to Council on the equity of alternative rating structures
ee ee ee ee eee
Revenue Services
Revenue Services Introduce credit arrangements policy Draft policy developed. To be finalised. Manager Revenue
On Track
Review of rating structure (possible new Rati - . Manager Revenue
- - - ing structure review expected to be undertaken in
valuations issued in Feb/March 2014) On Track latter half of 2014/15 financial year.
Page 167 of 200Section 104
Page 168 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Information Communication Technology
Program objective
To provide, manage and support business systems designed to enhance the performance, effectiveness and efficiency of the
organisation in providing services to the community
Information Communication Technology
e ICT Applications Website enhancement and development Review of website and communication requirements Manager IC & T
© (CT infrastructure | to meet intemal and extemal demands On Track in progress although expected to continue into
e ICT Spatial 2014/15 financial
Information nancial’ year.
e Records
Management
Investigate records management To be investigated pending available resources. Manager IC & T
digitisation strategy
Not Started
Page 168 of 200Section 105
Page 169 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Caravan Parks
Program objective
To achieve full cost recovery as a Council business activity and contribute to Noosa’s appeal as a tourist destination
ee ee ee ee ee
Caravan Parks
e Noosa River Holiday Park NIL Manager property and
e Boreen Point Campground na Contracts
e Noosa North Shore Completed
Campground
Page 169 of 200Section 106
Page 170 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts - Community Land Use Permits
Program objective
To ensure the fair and orderly access and use of public land
ee es ee ee ee
Community Land Use Permits
Permits ‘v ensure cross organisation input provided Existing policies progressively being Contracts
Community Land Use Review and refine business processes to _ _ . - Manager Property and
for land use matters On Track reviewed.
Page 170 of 200Section 107
Page 171 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Council Buildings & Facilities
Program objective
To ensure the effective and efficient management of Council’s buildings and facilities
Council Buildings and Facilities
— 6 all Council buildings Building condition assessments have can cts perty
Council Buildings and Physical risk and condition assessment of a . Manager Pro and
Facilities On Track commenced. Will provide input into asset
management plans.
Assist with the review and update of asset _ 7 Manager Property and
management plans On Track Building condition assessments have Contracts
commenced.
Security arrangements being continually Controcts erty
Review of building security arrangements Manager Pro and
On Track assessed.
Page 171 of 200Section 108
Page 172 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Council Fleet & Plant Management
Program objective
The supply and maintenance of plant and equipment, essential for the delivery of Council services
Council Fleet and Plant management
Council Fleet and Plant Existing plant and vehicle condition Fle . Manager Property and
Management assessment et review in progress. Contracts
On Track
Review of workshop service level Fleet review in ress Manager Property and
requirements On Track Progress. Contracts
Assist with the review and Fleet review in progress. Plant hire rates to Manager Property and
establishment of new plant hire On Track be developed for 2014/15 budget. Contracts
charges
Page 172 of 200Section 109
Page 173 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Council Lease Management
Program objective
To effectively manage the occupancy and use of Council and public lands for commercial and community purposes
Council Lease Management
« Commercial Properties Negotiation of new and existing Ongoing process. Manager Property and
e¢ Community Properties commercial property leases On Track Contracts
e Street Lighting
Negotiation of new and existing Ongoing process. Manager Property and
community property leases On Track "9 Contracts
Implementation of community and . . Manager Property and
commercial leasing modules Not Started To be implemented pending current Contracts
workloads.
Assist with the negotiation of new . . . - Manager Property and
ae - Contracts be el wed
Street lighting contracts via Localbuy on Track consultation wih Localbuy. ~~ Contracts
Page 173 of 200Section 110
Page 174 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Council Property & Land Management
Program objective
To manage use of council freehold and trustee land and identify potential entrepreneurial opportunities
Council Property and Land Management
« Land Management Develop land asset database and To be implemented pending current Manager Property and
¢ Property Development reconcile against current systems and not Started workloads. Contracts
knowledge
Review current community tenure . . Manager Property and
policy and procedures Existing policies and procedures Contracts
On Track progressively being reviewed.
Review current commercial use - high Policy has been reviewed and will be Manager Property and
use / high impact permits policy and on Track provided for Council for adoption. Contracts
procedures
Footpath trading review Review not yet commenced due to current — anager Property and
workload backlog. Contracts
Not Started
Page 174 of 200Section 111
Page 175 of 200
DEPARTMENT ORGANISATIONAL SERVICES
Corporate Program Property & Contracts — Procurement & Contracts
Program objective
To provide for the procurement of goods and services in an effective and cost efficient manner and in accordance with the
provisions of the Local Government Act, Council policy and procedures
Procurement and Contracts
Procurement and Contracts § Develop a procurement policy that Pp - loot Manager Property and
provides a local supplier preference rocurement policy ed. Contracts
framework to support local business § Completed
Establish Local buy alliance . . Manager Property and
arrangement Alliance arrangement established. Contracts
Completed
Ensure organisational compliance with Vv, “ - Manager Property and
utilisation of vendor panel for On Track completes weed nted. Ongoing Contracts
procurement
Assist with renegotiation of electricity cts being progressively reviewed in Manager Property and
ist wi iati ici P
supply contracts On Track Cor a ius on with Localbuy. Contracts
Page 175 of 200Section 112
Page 176 of 200
Review of stores service level To commence. Manager Property and
requirements Contracts
Not Started
Page 176 of 200Section 113
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
15. STANDING ORDERS FOR COUNCIL MEETINGS
Author Chief Executive Officer, Brett de Chastel
Executive Office
Index ECM/ Subject/ Corporate Governance & Subject/ Council Meetings
General
Attachments 1. Standing Orders for Noosa Shire Council
2. Committee System Guidelines
EXECUTIVE SUMMARY
The Noosa Shire Council inherited Standing Orders from the Sunshine Coast Regional Council
pursuant to the De-amalgamation Regulation. Those Standing Orders were not suitable for our
Council/Committee decision making process and should be repealed. Our Council has
developed new Standing Orders which will guide our Council and Committee decision making
process.
To assist with the smooth operation of our Committee system, guidelines have also been
developed to assist Councillors, staff and the public to understand the operation of the Noosa
Shire Council Committee process.
The Council should also pass a resolution pursuant to the Local Government Regulation 2012
which exempts its Committees from having to keep formal minutes which would require it to
record movers and seconders. Our Council Committees are simply making recommendations to
the Council and there is no need to record movers and seconders into formal minutes on that
basis.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the General Committee dated 28
April 2014 and:
A. Repeal the Standing Orders that transferred to the Noosa Council from the Sunshine Coast
Regional Council under the Local Government (De-amalgamation Implementation)
Regulation;
B. Adopt the Standing Orders for the Noosa Council as set out in Attachment 1 to the report
by the Chief Executive Officer to the General Committee dated 28 April 2014;
C. Note that Committee system guidelines that have been developed to assist Councillors,
staff and the public to understand the operation of the Noosa Council Committee process;
and
D. Pursuant to section 272 (6) of the Local Government Regulation 2012, exempt the
Infrastructure and Services Committee, the Planning and Organisation Committee, the
General Committee and the Audit Committee from the requirement to take minutes of their
proceedings on the basis that the only function of those Committees is to advise or
otherwise make a recommendation to the Ordinary Meeting of Council.
Page 177 of 200
Section 114
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
REPORT
Standing Orders
The Noosa Council inherited the Standing Orders of the Sunshine Coast Regional Council as
part of the de-amalgamation process. Standing orders regulate and control meeting procedures
for both Council meetings and Committee meetings. The Standing Orders of the Sunshine Coast
Regional Council were quite comprehensive but were not really applicable to the type of
Committee system being operated by our Council.
Accordingly, the Standing Orders have been revised so that they apply more practically with the
Committee system being used at Noosa Shire Council. The proposed Standing Orders had
previously been reviewed by Councillors at a Councillor workshop held recently. While not really
an exciting issue, the adoption of the Standing Orders is another step in the finalisation of the de-
amalgamation process.
In addition to the Standing Orders, a set of Committee System Guidelines have been developed
to help explain how our Council’s Committee system works. Many of our Councillors and staff
have not worked in a Committee system such as this before and these guidelines are intended to
explain how the system works and how decisions are made through the Committee/Council
process.
It is also intended to provide these guidelines on the Council’s website.
Recording of Minutes at Committee Meetings
As Councillors would no doubt be aware, a Council must keep Minutes at its Council Meeting
recording movers/seconders and the outcome of voting on resolutions. As our Council is using a
Committee system, it has the ability to exempt its Committees from the requirement to keep
Minutes which would require it to record movers and seconders and the outcome of voting on
resolutions during a Committee meeting. It can only do this where the purpose of the Committee
is to provide advice or recommendations to the Council Meeting. The relevant provisions of the
Local Government Regulation 2012 are set out below. The key sections are subsections (6), (7)
and (8): –
Section 272 - Minutes
(1) The chief executive officer must ensure minutes of each meeting of a local
government are taken under the supervision of the person presiding at the meeting.
(2) Minutes of each meeting must include—
(a) the names of councillors or committee members present at the meeting; and
(b) if a division is called on a question—the names of all persons voting on the
question and how they voted.
(3) At each meeting, the minutes of the previous meeting must be—
(a) confirmed by the councillors or committee members present; and
(b) signed by the person presiding at the later meeting.
(4) A copy of the minutes of each meeting—
(a) must be available for inspection by the public, at a local government’s public
office and on its website, within 10 days after the end of the meeting; and
(b) when the minutes have been confirmed—must be available for purchase at the
local government’s public office.
Page 178 of 200
Section 115
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
(5) The price for purchasing the minutes must not be more than—
(a) the cost to the local government of having the copy printed and made available
for purchase; and
(b) if the copy is supplied to a purchaser by post—the cost of postage.
(6) This section does not apply to a committee which a local government has, by
resolution, exempted from the requirement to take minutes of its proceedings.
(7) A local government may only exempt a committee under subsection (6) if the
committee’s only function is to advise, or otherwise make a recommendation to, the
local government.
(8) Also, a committee which has been exempted under subsection (6) must give the local
government a written report of its deliberations and its advice or recommendations.
In practice, all of our Committees are simply making recommendations to the Council and we do
not formally record movers or seconders at Committee Meetings, nor do we pass resolutions
under delegated authority at Committee Meetings. Instead, we keep a record of the Committee
Meeting which details the recommendations of the Committee to the Council Meeting. We
should pass a resolution pursuant to section 272 (6) of the Local Government Regulation 2012 to
formalise this practice.
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The proposed Standing Orders have previously been reviewed by Councillors at a workshop.
Departments/Sections Consulted:
Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 179 of 200
Section 116
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
ATTACHMENT 1
Page 180 of 200
fe) NOOSA COUNCIL
Standing Orders for
Noosa Shire Council 2014Section 117
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 181 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Standing Orders for Meetings of Noosa Shire Council 2014
Standing Orders for Noosa Shire Council 2014
Part 1 Preliminary 1
1 Short title 1
2 Purpose 1
3 Application of Standing Orders 1
Part2 Local government meetings 1
Time of meetings 1
4 Times of Ordinary Meetings 1
5 Time of special meetings 1
Agenda for meetings 2
6 Agenda for Ordinary Meetings 2
7 Notice of meeting 3
Conduct of meetings 3
8 Commencement of business 3
9 Procedure at meetings 3
10 Adjournment of meeting 3
11 Attendance at meeting 4
12 Admission of non-members to debate 4
Order of business of meeting 4
13 Confirmation of minutes of meeting 4
14 Mayoral minute 4
15 Committee reports 5
16 Notified motion 5
17 Petitions 5
18 Presentations 5
19 Deputations 6
Part3 Procedures for making determinations 6
Motions 6
20 Motions 6
21 Motion to be seconded 6
22 Amendment of motion 6
23 Speaking to motions and amendments 6
24 Procedural motions 7
Page i
Page 181 of 200Section 118
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 182 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Standing Orders for Meetings of Noosa Shire Council 2014
Voting on a motion 8
25 Method of taking vote 8
26 Altering or rescinding motions 9
27 Questions 9
Part4 Maintenance of good order 9
28 Conduct during meetings 9
29 No digression 10
30 Disturbance by members 10
31 Acts of disorder by members of the local govemment or a committee 10
32 Acts of disorder by non-members 11
33 Disorder 11
34 Business of objectionable nature 11
35 Points of order 11
Part5 Attendance of public at local government meetings 12
36 Use of mobile phones 12
Partt6 Committee meetings 12
37 Local govemment committee meetings 12
Part7 Record of meetings 12
38 Audio and video recording of meetings 12
Part8 Procedure not provided for 12
39 Procedure not provided for 12
Page ii
Page 182 of 200Section 119
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Page 183 of 200
GENERAL COMMITTEE MEETING AGENDA 28 APRIL 2014
Standing Orders for meetings of Noosa Shire Council 2014
Part1 Preliminary
1 Short title
These Standing Orders may be cited as the Standing Orders 2014 for Noosa Shire
Council.
2 Purpose
The purpose of these Standing Orders is to set out the arrangements that govern the
conduct of business and proceedings at Council and Council committee meetings.
3 Application of Standing Orders
(1) The Standing Orders provide rules for the conduct of:
(a) Local govemment meetings;
(b) Local govemment committee meetings; and
(c) Local government advisory committee meetings.
(2) Any provision of these Standing Orders may be suspended by resolution of the
relevant meeting.
(3) A separate resolution is required for any such suspension of a provision of the
Standing Orders and must specify the purpose of each suspension.
(4) If, at a local government meeting, a matter arises which is not provided for in the
Standing Orders the matter shall be determined by the Chair subject to any contrary
resolution of the meeting.
Part2 Local government meetings
Time of meetings
4 Times of Ordinary Meetings
(1) The local govemment may, by resolution, fix dates and times for its Ordinary
Meetings. '
(2) If there is no resolution fixing the date and time for an Ordinary Meeting, the Chief
Executive Officer must fix the date and time for the meeting.
(3) Before the Chief Executive Officer fixes the date and time for an Ordinary Meeting,
the Chief Executive Officer must, if practicable, consult with the Mayor about the
proposed date and time for the meeting.
5 Time of special meetings
(1) The Chief Executive Officer must call a special meeting of the local government if -
(a) the special meeting is required by a resolution of the local government; or
(b) a written request for the special meeting is lodged with the Chief Executive
Officer under subsection (2).
' The local government must meet at least once in each month (See section 257 (1) of the Local Government
Regulation 2012).
Page 1
Page 183 of 200The text continues on section 120.