2014-04-28 General Committee Meeting Agenda Pages 65-200

GENERAL COMMITTEE MEETING AGENDA                                                  28 APRIL 2014


16.   CHANGE OF VENUE FOR COUNCIL MEETINGS

Author            Chief Executive Officer, Brett de Chastel
                  Executive Office

Index             ECM/ Subject/ Corporate Governance & Subject/ Council Meetings
                  General

Attachments       Nil.



EXECUTIVE SUMMARY

Not applicable.

RECOMMENDATION

That Council note the report by the Chief Executive Officer to the General Committee dated 28
April 2014 and:
A.    Resolve pursuant to Section 257 of the Local Government Act to hold its Ordinary Meeting
      on 29 May 2014 at the Pomona Bowls Club, Pomona commencing at 6pm;
B.    Resolve pursuant to Section 257 of the Local Government Act to hold its Ordinary Meeting
      on 20 November 2014 at the Peregian Beach Surf Club, Peregian Beach commencing at
      6pm; and
C.    Request the Chief Executive Officer to ensure that suitable advertising is undertaken to
      promote these community based Council Meetings including the opportunity for our
      community to meet the Mayor, Councillors, CEO and Directors prior to the formal meeting.



REPORT

At its meeting on 2 January 2014, the Council established its meeting cycle and committee
system. Pursuant to Section 257 of the Local Government Act, all meetings of a local
government are to be held at the local government’s public office or, for a particular meeting, at
another place fixed by the local government by resolution for that meeting.

As part of its community engagement commitment, the Council intends to undertake two Council
meetings per year away from its Tewantin office. Specifically, the Council proposes to take the
following Council meetings into the community:

     Ordinary Meeting dated 29 May 2014 to be held at the Pomona Bowls Club, Pomona at
      6pm. The Meeting will be preceded by an open “meet and greet” at 5pm where local
      residents can discuss issues with the Mayor, Councillors, CEO and Directors prior to the
      formal meeting commencing at 6pm. The Meeting will be followed by another informal
      discussion opportunity.

     Ordinary Meeting dated 20 November 2014 to be held at the Peregian Beach Surf Club,
      Peregian Beach at 6pm. This meeting will have similar timing and meet and greet
      arrangements to the proposed meeting at Pomona.




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