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COUNCIL MEETING SCHEDULE – JANUARY TO MARCH 2024 · Report
SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
5.4 COUNCIL MEETING SCHEDULE – JANUARY TO MARCH 2024
Author Acting Chief Executive Officer, Larry Sengstock
CEO Office Department
Index ECM/ Subject/ Council Meetings General
Attachments 1. 2024 Calendar - EXTERNAL JAN-MAR 24
EXECUTIVE SUMMARY
The Council adopts its meeting timetable on an annual basis. This enables the community to be
aware of when Council meetings are scheduled and for staff to develop timetables for preparing
agendas for those meetings. As the Local Government Elections will take place in March 2024, this
report puts forward for adoption the proposed timetable for the remainder of this term of Council,
being January - March 2024.
RECOMMENDATION
That Council note the report by the Chief Executive Officer (Acting) to the Services & Organisation
Committee Meeting dated 10 October 2023 and approve the Council Meeting schedule for January-
March 2024 as set out in Attachment 1 to the Report.
REPORT
At the Post Election Meeting on 15 April 2020, Council adopted its Council Meeting structure
incorporating three Standing Committees and an Ordinary meeting. The meeting structure has
remained unchanged since that time with meetings being held on a monthly cycle.
The next Local Government election is being held on Saturday, 16 March 2024, and accordingly a
schedule has been developed for the January–March 2024 period (refer Attachment 1). Following
the declaration of the poll, the incoming Council will determine its meeting structure going forward
and meeting schedule for the remainder of 2024.
As per previous years, the first meeting round of the year (January 2024) will consist of only a
General Committee Meeting (15 January) and an Ordinary Meeting (18 January). There will be no
Planning & Environment Committee or Services & Organisation Committee meeting held in January
due to the timing of report deadlines conflicting with the Christmas/ New Year period and the
availability of staff and Councillors over this time.
As the Elections are being held on 16 March, the March round will be brought forward 1 week to
enable the monthly meeting to be held prior to the end of term.
Link to Corporate Plan
Theme No. 5. - Excellence
This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.
Previous Council Consideration
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
Ordinary Meeting Minutes, 17 November 2022, Item 7, Page 23
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated
14 November 2022 and approve the Council Meeting dates for 2023 as set out in Attachment 1 to
the Report with an amendment that the December 2023 meetings be brought forward one week.
Finance
Nil.
Risk & Opportunities
Section 254B of the Local Government Regulation 2012 (the Regulation) requires Council to publish,
at least once per year, a notice of the days and times of its Ordinary meetings and Standing
Committee meetings. Section 257 of the Regulation requires local governments to meet at least
once per month. There is a risk that Council would be in breach of the Regulation if it elected to alter
the frequency of meetings to less than once per month, and/or if it elected not to adopt and publish
an annual meeting schedule.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
x Mayor & Councillors x Director x Director
x Chief Executive Officer Community Development Financial Services
x Executive Officers Sport & Active Lifestyles Fleet
Community Engagement Arts & Culture Revenue Services
People & Culture Community Connection ICT
Governance Customer Experience Procurement
Commercial Property
Strategy & Environment Development & Regulation Infrastructure Services
x Director x Director x Director
Strategic Land Use Planning Development Assessment Infrastructure Planning,
Design and Delivery
Economic Development & Local Laws Civil and Asset operations
Destination Management
Environmental Services Environmental Health Waste
Innovation & Digital Hub Building & Plumbing Building & Facilities
Property / Permits Disaster Management