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CONTRACT No. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF FIRETECH SERVICES {REFRESH} · Report
SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
5.1 CONTRACT NO. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
PROVISION OF FIRETECH SERVICES {REFRESH}
Author Director Digital Hub and Innovation, Chris Boden
Peregian Digital Hub | Strategy and Environment
Index ECM / Subject / Contracting / Contractors & Consultants
ECM / Project & Contract / T000078 Register of Pre-Qualified Suppliers for
Provision of Firetech Services / Reports to Council
Attachments 1. ATTACHMENT 1 - T000078 - Evaluation Workbook Refresh 2024
EXECUTIVE SUMMARY
• In July 2022, the Council resolved to approve Contract No. T000078 for a Register of
Pre-Qualified Suppliers (ROPS) for Provision of Firetech Services for an initial term of
twelve (12) months plus four (4) further term extensions of up to twelve (12) months
subject to satisfactory performance. The ROPS consisted of 12 suppliers across the
following categories:
o Bushfire Prediction
o Bushfire Detection
o Aerial Operations
o Uncrewed Firefighting Solutions
• In November 2023, the Council resolved to add two (2) suppliers to the ROPS as a result
of an advertised refresh of the ROPS.
• In this instance it has been determined prudent to seek a further refresh of this ROPS by
inviting new suppliers to be added to the ROPS. Suppliers who have already been
selected as a pre-qualified supplier under the ROPS need not to submit a tender in
response to this invitation unless the supplier wished to change some aspect of their
offering.
• In accordance with Council Procurement Policy and procedure, an Invitation to Tender
(ITT) was initiated and attracted eight (8) responses.
• Whilst Council encouraged all capable suppliers to tender, Council intends to utilise this
ROPS to encourage the development of competitive local business and industry. This
may result in Council giving preference to local suppliers over non-local suppliers when
engaging suppliers from the ROPS.
• This ROPS is a register of suppliers that are pre-qualified and capable of responding to
the Council’s requirements in a timely manner; and where the Council can either:
o directly engage a supplier from the ROPS on an as required basis utilising the
rates provided within the Schedule of Pricing or on other rates as agreed; or
o request quote(s) from one or more suppliers on the ROPS on an as required basis
for fixed term services utilising the rates provided within the Schedule of Pricing
or on other rates or lump sum price as agreed.
• Inclusion onto this ROPS does not provide a guarantee of work during the term of this
Contract.
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
• The tender evaluation panel completed the evaluation process and considered the eight
(8) new suppliers listed to be added to the existing list of suppliers. During the initial
period of the ROPS.
• With the addition of these refreshed new suppliers, the ROPS will now consist of a total
22 suppliers.
RECOMMENDATION
That Council note the report by the Director Digital Hub and Innovation to the Services &
Organisation Committee Meeting dated 6 August 2024 and
A. Approve the award of Contract No. T000078 for the Register of Pre-qualified Suppliers for
the Provision of Firetech Services {Refresh} for a period of twelve (12) months effective 1
August 2024 to the following suppliers that will be in addition to the existing list of suppliers
on this ROPS:
• Australian Uav Technologies Pty Ltd
• Covey Associates Pty Ltd
• Cwift Pty Ltd
• Fliight Technologies Pty Ltd
• Kablamo Pty Ltd
• TTF Richlauren Trust t/as Larnach Ventures (Apac Surveillance)
• RPS AAP Consulting Pty Ltd
• MS&C Group Pty Ltd t/as Watchtowers Networks
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
option to extend the contract at the expiry of this term for a further two (2) terms of up to
twelve (12) months each ending on 31 July 2027.
REPORT
1. Background
Council’s current Contract ROPS for Provision of Firetech Services (Contract No.T000078) is
scheduled to expire on 31 July 2024. This ROPS arrangement included 12 suppliers in June 2022.
An additional two (2) suppliers were added to this list as a result of an advertised refresh in June
2023.
Approximate historical expenditure for this ROPS is as follows:
Financial Year Invoiced Value
2022 / 2023 $0.25M
2023 / 2024 $0.15M
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the refresh of the ROPS Contract No. T000078 for Provision of
Trade Services. The ITT was issued as a schedule of rates contract.
Council invited written tenders via the Council VendorPanel e-portal on 28 May 2024 and advertised
the tender on Council’s webpage on 28 May 2024 and within the Noosa Today publication on 31
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
May 2024, with responses closing on 25 June 2024. The closing date was subsequently revised to
2 July 2024.
Eight (8) responses were received within the VendorPanel e-portal from the following suppliers in
alphabetical order:
• Australian Uav Technologies Pty Ltd
• Covey Associates Pty Ltd
• Cwift Pty Ltd
• Fliight Technologies Pty Ltd
• Kablamo Pty Ltd
• TTF Richlauren Trust t/as Larnach Ventures (Apac Surveillance)
• RPS AAP Consulting Pty Ltd
• MS&C Group Pty Ltd t/as Watchtowers Networks
2. Tender Evaluation
The ITT sought to have a list of suppliers that required Public Liability and Workers Compensation –
WorkCover (where applicable) for all services sought.
All suppliers recommended for inclusion to the ROPS complied with the above licencing and
qualification requirements.
The ITT sought a schedule of rates.
The suppliers were then evaluated against the following evaluation criteria:
Criteria
Respondent MUST provide evidence in the response to
suggest that the respondent does have the necessary
Technical, Financial and
Technical and Managerial Capability necessary to
Managerial Capability
perform contracts on time and in accordance with agreed
requirements.
MUST provide schedule of rates.
Respondent MUST provide evidence in the response to
Price
suggest that the respondent, if engaged to perform the
contract, would provide value for money.
The evaluation was conducted by the Evaluation Panel consisting of the Director Digital Hub and
Innovation (Contract Administrator) and the Digital Hub Program Officer.
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
The tender evaluation panel completed the evaluation process and considered the following list of
eight (8) suppliers as suitable inclusion to the ROPS.
• Australian Uav Technologies Pty Ltd
• Covey Associates Pty Ltd
• Cwift Pty Ltd
• Fliight Technologies Pty Ltd
• Kablamo Pty Ltd
• TTF Richlauren Trust t/as Larnach Ventures (Apac Surveillance)
• RPS AAP Consulting Pty Ltd
• MS&C Group Pty Ltd t/as Watchtowers Networks
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
Attachment 1 – Evaluation Workbook presents the evaluation outcome.
The existing active suppliers on the ROPS that shall extend are as follows:
• 3FB Aerworx Pty Ltd
• Meshed Pty Ltd
• Fireball International Pty Ltd t/as EXCI.AI
• Bredon Kynnie McAtee t/as Image Knowledge (Mayday.ai GmbH)
• Mirragin RAS Consulting Pty Ltd t/as Mirragin Consulting
• N5 Sensors, Inc.
• Ninox Robotics Pty Ltd t/as Ninox Robotics
• OroraTech GmbH
• Arvind Satyam (Pano AI)
• Redeye Apps Pty Ltd t/as RedEye
• Ripper Corporation Pty Ltd
• Skybase Limited t/as Skybase
• BIA5 Pty Ltd
• Geoneon Pty Ltd
3. Next Steps
Contract documents shall be issued to the suppliers recommended for inclusion to the ROPS, and
all suppliers will be required to register and maintain their details in the VendorPanel e-portal to
ensure insurances are maintained.
The ROPS is a register of suppliers that are pre-qualified and capable of responding to the Council’s
requirements in a timely manner; and where the Council can either:
• directly engage a supplier from the ROPS on an as required basis utilising the rates provided
within the Schedule of Pricing or on other rates as agreed; or
• request quote(s) from one or more suppliers on the ROPS on an as required basis for fixed
term services utilising the rates provided within the Schedule of Pricing or on other rates or
lump sum price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work to suppliers during the term of this
Contract.
Suppliers shall be engaged under this ROPS applying the Panel Management Plan as a guide. The
Panel Arrangement Management Plan is used by contract managers to document all key information
about how the ROPS will be utilised.
Link to Corporate Plan
Theme No. 4 - Future
This theme is focused on our future, strengthening our relationship with First Nations peoples and to
ensure our community is prepared and resilient to change. A focus on youth, climate resilience and
adaptation, sense of place and destination management.
Objective 4.8
Deliver best practice approaches to combat and plan for natural disaster and climate change
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
including supporting safety, preparedness, resilience and recovery capacity.
Previous Council Consideration
Ordinary Meeting Minutes 22 July 2022
CONTRACT NO. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF
FIRETECH SERVICES
That Council note the report by the Peregian Digital Hub Director to the General Committee Meeting
dated 18 July 2022 and
A. Award Contract No. T000078 for a Register of Pre-qualified Suppliers for the Provision of Firetech
Services for a period of twelve (12) months commencing on 1 August 2022 to the following suppliers:
• 3FB Aerworx Pty Ltd
• Meshed Pty Ltd
• Fireball International Pty Ltd t/as EXCI.AI
• Bredon Kynnie McAtee t/as Image Knowledge (Mayday.ai GmbH)
• Mirragin RAS Consulting Pty Ltd t/as Mirragin Consulting
• N5 Sensors, Inc.
• Ninox Robotics Pty Ltd t/as Ninox Robotics
• OroraTech GmbH
• Arvind Satyam (Pano AI)
• Redeye Apps Pty Ltd t/as RedEye
• Ripper Corporation Pty Ltd
• Skybase Limited t/as Skybase
B. Subject to satisfactory performance of the suppliers, authorise the CEO (or delegate) to approve
the option to extend the contract at the expiry of initial term
for a further four (4) terms of up to twelve (12) months each ending on 31 July 2027.
Ordinary Meeting Minutes 16 November 2023
FIRETECH SERVICE PROVIDER PANEL (ROPS) REFRESH
That Council note the report by the Director Digital Hub and Innovation to the General
Committee date 13 November 2023 and
A. Award Contract No. T000078 for a Register of Pre-qualified Suppliers for the Provision of Firetech
Services to the following two new suppliers as a result of a ROPS refresh for a period until August
2024:
• BIA5 Pty Ltd; and
• Geoneon Pty Ltd
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
option to extend the contract at the expiry of first extension term for a further three (3) terms of up to
twelve (12) months each ending on 31 July 2027.
Finance
Firetech services are engaged on an as needs basis under a schedule of rates utilising existing
budget from capital and operational expenditure. Historical expenditure for trade services was
between $0.15M and $0.5M per year, and it is anticipated that the expenditure on this ROPS will
continue to be up to $0.5M per year.
Risk & Opportunities
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
The establishment of a ROPS reduces the risks associated with engaging these services ensuring
that approved suppliers have the appropriate insurances.
The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.
The development of a Panel Management Plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.
Safety Risks Mitigation
The Suppliers fail to ensure the work is Prior to commencement of services, the
conducted safely and in accordance with Suppliers management plans, Safe Work
minimum standards. Method Statements, Job Hazard Analysis (or
similar) and other documentation will be
submitted, reviewed, and accepted by Council.
Council will undertake surveillance, regular
safety audits and inspections throughout the
service delivery period.
Resource Risks Mitigation
Quality, safety, and service are affected due to The Suppliers have nominated capable
resource shortages. personnel for the services sought here and can
add additional and appropriately skilled
resources as required.
Council can engage the services of Suppliers of
this ROPS in the event of a Supplier being
unable to supply services. Council will regularly
monitor any patterns where the Suppliers are
unable to provide trade services as required,
and review as per conditions of contract.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
Mayor & Councillors Director X Director
Chief Executive Officer Community Development Financial Services
Executive Officers Sport & Active Lifestyles Fleet
Community Engagement Arts & Culture Revenue Services
People & Culture Community Connection ICT
Governance Customer Experience X Procurement
Commercial Property
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SERVICES & ORGANISATION COMMITTEE MEETING 6 AUGUST 2024
Strategy & Environment Development & Regulation Infrastructure Services
x Director Director Director
Strategic Land Use Planning Development Assessment Infrastructure Planning,
Design and Delivery
Economic Development & Local Laws Civil and Asset operations
Destination Management
Environmental Services Environmental Health Waste
Innovation & Digital Hub Building & Plumbing Building & Facilities
Property / Permits Disaster Management