CONTRACT No. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF FIRETECH SERVICES {REFRESH} · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                             6 AUGUST 2024


   •   The tender evaluation panel completed the evaluation process and considered the eight
       (8) new suppliers listed to be added to the existing list of suppliers. During the initial
       period of the ROPS.
   •   With the addition of these refreshed new suppliers, the ROPS will now consist of a total
       22 suppliers.
RECOMMENDATION
That Council note the report by the Director Digital Hub and Innovation to the Services &
Organisation Committee Meeting dated 6 August 2024 and
   A. Approve the award of Contract No. T000078 for the Register of Pre-qualified Suppliers for
       the Provision of Firetech Services {Refresh} for a period of twelve (12) months effective 1
       August 2024 to the following suppliers that will be in addition to the existing list of suppliers
       on this ROPS:
           •   Australian Uav Technologies Pty Ltd
           •   Covey Associates Pty Ltd
           •   Cwift Pty Ltd
           •   Fliight Technologies Pty Ltd
           •   Kablamo Pty Ltd
           •   TTF Richlauren Trust t/as Larnach Ventures (Apac Surveillance)
           •   RPS AAP Consulting Pty Ltd
           •   MS&C Group Pty Ltd t/as Watchtowers Networks
   B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
      option to extend the contract at the expiry of this term for a further two (2) terms of up to
      twelve (12) months each ending on 31 July 2027.


REPORT
1. Background

Council’s current Contract ROPS for Provision of Firetech Services (Contract No.T000078) is
scheduled to expire on 31 July 2024. This ROPS arrangement included 12 suppliers in June 2022.
An additional two (2) suppliers were added to this list as a result of an advertised refresh in June
2023.
Approximate historical expenditure for this ROPS is as follows:


                               Financial Year              Invoiced Value
                                2022 / 2023                    $0.25M
                                2023 / 2024                    $0.15M


In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the refresh of the ROPS Contract No. T000078 for Provision of
Trade Services. The ITT was issued as a schedule of rates contract.
Council invited written tenders via the Council VendorPanel e-portal on 28 May 2024 and advertised
the tender on Council’s webpage on 28 May 2024 and within the Noosa Today publication on 31