CONTRACT No. T000078 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF FIRETECH SERVICES {REFRESH} · Report

SERVICES & ORGANISATION COMMITTEE MEETING                                                6 AUGUST 2024


The establishment of a ROPS reduces the risks associated with engaging these services ensuring
that approved suppliers have the appropriate insurances.

The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.

The development of a Panel Management Plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.

 Safety Risks                                           Mitigation
 The Suppliers fail to ensure the work is               Prior to commencement of services, the
 conducted safely and in accordance with                Suppliers management plans, Safe Work
 minimum standards.                                     Method Statements, Job Hazard Analysis (or
                                                        similar) and other documentation will be
                                                        submitted, reviewed, and accepted by Council.

                                                        Council will undertake surveillance, regular
                                                        safety audits and inspections throughout the
                                                        service delivery period.


 Resource Risks                                         Mitigation
 Quality, safety, and service are affected due to       The Suppliers have nominated capable
 resource shortages.                                    personnel for the services sought here and can
                                                        add additional and appropriately skilled
                                                        resources as required.
                                                        Council can engage the services of Suppliers of
                                                        this ROPS in the event of a Supplier being
                                                        unable to supply services. Council will regularly
                                                        monitor any patterns where the Suppliers are
                                                        unable to provide trade services as required,
                                                        and review as per conditions of contract.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
Departments consulted:

       Office of the CEO, Mayor &       Community Services                     Corporate Services
               Councillors
          Mayor & Councillors          Director                         X     Director
          Chief Executive Officer      Community Development                  Financial Services
          Executive Officers           Sport & Active Lifestyles              Fleet
          Community Engagement         Arts & Culture                         Revenue Services
          People & Culture             Community Connection                   ICT
          Governance                   Customer Experience             X      Procurement

                                                                              Commercial Property