2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

3.9.2 Committee Operations
1   Executive of the committee will attend matters not requiring a full committee meeting or not
    involving other members in any way. Eg. Banking; Accepting a payment or correspondence
    and distributing same as required (if not affecting other members).

2   Management Committee currently meet fortnightly to discuss options; results of
    consultations with renters, tradespeople and community; building renovation proposals;
    grants; fund-raising opportunities, terms and fees, operations.

3   Annual General Meeting of the full association and any Extraordinary meetings as required.

4   Sub-committee meetings and email discussions of the full committee including sub-
    committee regarding operations or building as required. Sub-committee members having
    any relevant interest in a proposed meeting or inspection will be invited to attend.

5. These 2 sub-committees will monitor the on-going needs of the hall and report to the
   committee meeting via the chairperson elected to the management committee.

       a) Building management team: overseeing in conjunction with council of all contract
          and volunteer works of any building nature on the hall. To ensure that all volunteers
          are covered by insurance and all regulations are adhered to. To ensure that all plans,
          specifications, quotations and drawings are approved by the committee and by
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          council prior to any work commencement. Throughout the project ensuring that all
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          work and materials used are of a high standard and retain the heritage and usage
          aspects desired by the committee.

       b) Operations management team: working in coordination with the Executive; duties
          including application of grants, fund-raising, completion of proposals and
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          applications, hall co-ordination, employment of various services, at the direction of
          the committee. Hall Coordinator duties include website maintenance, bookings,
          diary/calendar, collection of fees, booking forms, entry, adherence of tenants to terms
          of agreement, check supplies, reporting to committee. The hall coordinator will be the
          Chairperson of the operations sub-committee and may request assistance at times
          from fellow members of the sub-committee. The chair-person will be required to have
          experience and skills in business management, websites and bookings.

6. Legal representative will be consulted for all matters of a legal nature.

7. Historical representative ensuring the heritage and memorial aspect of the hall is preserved
   into the future.

8. JP and well-experienced community representative ensuring the smooth transition of
   paperwork and community involvement.


BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL                     MARCH 2017          16