2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

5. With these extra fees in mind rental income could be much higher than estimated in the
   current budget. In the first year of operation CMHA Inc. have budgeted for a conservative
   rental period of 1747 hours @ average of $20 an hour. This will give the Association a
   turnover of $34,940. Add to this a few functions and weddings, and the committee is aiming
   to increase turnover to closer to $50,000 per annum.
6. The expenses relating to the running of the hall will include public liability and volunteer
   insurance. Quotes have been obtained from a local Insurance Agent and from an Insurance
   Broker and the annual fees to cover the association is $1,800. This will cover the
   Association for any event that is not covered by the hall renter’s insurance. All renters will
   need to provide a copy of their certificate of currency for public liability insurance prior to
   renting the space.
7. Consumables will include toilet rolls, hand cleaner and other requirements in the ladies and
   gents and dish washing liquid and tea towels in the kitchen. The cost of these items was
   gleaned from discussions with and referral to financial statements produced by the previous
   Trustees. Anyone renting the hall and wishing to use the kitchen will have access to
   crockery, cutlery, glassware and teapots for an additional fee, but will provide their own tea,
   coffee and consumables.
8. Cleaning of the hall will be by contract with “The Greenest Cleaners” who have contracts
   with council run facilities in the area. Rowland McKindlay who is the owner/operator of The
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   Greenest Cleaners has told CMHA Inc. that he is keen to take on a contract with the
   Association as soon the hall is ready to commence renting. Cost estimates at this stage are
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   based on other halls in the area and will be confirmed once tenure is secured
9. Research carried out by discussions with the treasurer for the Cooroy Butter Factory and
   liaison with other hall coordinators enabled the Association to budget for annualised
   electricity, rates, waste disposal and water charges attributed to the hall.
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10. As council has indicated that they will be responsible for any major repairs to the property
    once it has been repaired and refurbished, included costs for budgeted figures are for minor
    repairs and upkeep. Council has also advised that there will be an annual maintenance
    payment available to the hall managers similar to an amount received by other halls in the
    area. This payment will help ensure the hall is kept in a clean and well-kept manner which,
    in turn will attract users.
11. CMHA Inc. will install a keyless access system to the hall once it has been refurbished. This
    will eliminate the need to have a key stored for access to the building and regular users will
    be issued with a swipe key which can be coded and changed as required. $1,000 is budgeted
    for installation of this system which would be a one-off cost and will pay dividends by
    enabling access to the building in a secure manner. Back to base security is also an option
    into the future.
12. The budget forecast is based on conservative estimates and projected profit of $10,850
    enabling the Association to provide further enhancements to the hall and thus increase

BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL                      MARCH 2017           20