2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

7.4.1 Putting the theory to the test:
1.   A wedding hirer may tick on the booking form: less than 100 people, main floor, kitchen, side area for half day
     rate from midday to midnight, tables qty 10, chairs qty 100, crockery/cutlery/glassware qty 100, serving platters
     qty 10. The fee is not complicated and the calculation would be: $60 + $5 + $20 + $100 + $100 + $10 = $295
     plus 10% cleaning = $324.50 for an average small half day wedding hire with no bar. That is competitive. With
     a bar say half day/4 hours with cleaning, the additional bar cost would be $176 (sufficient to cover the
     accompanying clean-up of spillages, etc. for most events of this type)



2.   A community group hirer is holding a meeting of 3 hours duration. The meeting expects 30 people and charges
     an annual membership fee to cover such costs. They require only the side area & the kitchen to serve tea and
     coffee. Cost calculation $5 + $5 + $20 + 10% cleaning = $33 The club should realistically be able to cover such
     fees.

3.   An exercise class instructor would like to hire the hall for a one hour class with less an average turnout of 5 to
     15 people. 15 mins to set up and 15 mins to pack up. Only the main floor and toilets are required. Calculation
     would be $20 x 1.5 = $30 plus 10% = $32. With 5 people that’s just affordable if the teacher hasn’t needed to
     travel far. In Cooroy, public advertising of the class is difficult and expensive. If CMHAI made that easier with
     free advertising on the website and at the hall that would make an enormous change for renters in the numbers
     attending their classes and make these fees a more viable proposition.

4.   A community organisation decides to run a dance or concert to raise money for a local charity. The band is
     going to cost $500 and 80 people are expected at $14 per person. Stage and main floor will be used at half day
     rate and supper will be served using 2 tables. Rate calculation would be $60 + $5 + $5 + $10 + $50 + $50 +
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     10%. The fee total would be $198 leaving the operator with a small profit if a private operator. If the fees were
     halved on not-for-profit eligibility, then reasonable money would go back to the community; enough to make it
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     worth another try.


7.5 Proposed Booking process
1    A hirer would contact hall coordinator via an online enquiry form below, in person or by
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     phone, Facebook message or email to [email protected] (which will also
     link directly from the website. The hirer would be assisted to complete and return either an
     online form, word document file or printed copy.

2    The coordinator would check the bookings for availability, confirm pricing and any other
     relevant details. The hirer could pay in person by cash, by transfer to a transaction account,
     by card payment where the coordinator would enter details of the hirer into the website’s
     payment gateway facility or the hirer could complete the payment through the gateway
     facility themselves with instruction from the hall coordinator. This would be a simple process
     of selecting available items or amounts for hire, the items would appear in a checkout and
     card payment could then be processed. (a demonstration site will be available in coming
     weeks at www.cooroymemorialhall.com)




BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL                                     MARCH 2017             33