2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

7.4 Hall Hire considerations
1. Considerations and Discussion regarding proposed structure of Hire Fees:


2. Supporting a conservative $20 average hire rate per hour for budget purposes:


3. On the basis of halls summarised, once re-opened to proposed standard, Cooroy would fall
   within the average fee rate for condition of approx. $15:(easy to rent) to $25 per hour: (more
   difficult to rent, not as likely to repeat but worth a try). Cooroy hall rates therefore can
   conservatively support $20 per hour for basic rental with various additions, etc. A suggested
   10% cleaning fee could be applied to all bookings giving a User pays system whereby if the
   main floor is used for e.g. @ $20, cleaning is only required of the main floor and $2 per hour
   is sufficient to cover any normal cleaning cost. If for e.g. the kitchen is hired in addition, then
   the % cleaning fee will include the extra for the kitchen cleaning; likewise, a bar which
   generally does include spillage cleanups and for that reason could command a higher
   additional fee. Montville are charging $260 cleaning fee for functions, $500 bond without
   alcohol and $1000 with alcohol. A percentage fee would balance the cleaning cost more in
   relation to the hiring and actual cleaning costs.


4. Consideration of renter’s needs is prudent strategy. Some will require the hall for only 1.5
                                            t
   hours at a time and only use the main floor. Rather than take the option of charging one
                          af
   renter for 2 or 3 hour blocks using an entire hall, as has been done previously, 2 renters could
   be paying for one block each, making the renter’s activity more viable and further
   encouraging the renter to stay and tell others to come.


5. Below is a possible fee structure currently under consideration:
    Dr

   This structure is based upon the number of attendees, again user pays and is simple and clear
   to understand.


   a) For hirers with less than 100 attendees and use of the main floor only:
   b) For hirers with more than 100 but less than 500 attendees these fees should double.
   c) For hirers with more than 500 attendees these fees should triple
   d) Where attendance was greater than expected, and bumping into the next fee category, an
      additional fee/donation would be greatly appreciated by the hall.
   e) For not-for-profit hirers, benefiting only the community, the fees should be halved or
      free; to be determined on application.
   f) Additional to the above and subject to the same multiplier would be kitchen use, etc. as
      the attached schedule. More people creates more cleaning and consumables. User pays by
      having increased rates for increased numbers.

BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL                       MARCH 2017         32