2017-04-18 GC Agenda Att 3 to Item 5 Business Plan Cooroy Memorial Hall

7.7 Definition of Roles
7.7.1 Role of the President (Chair)
   Charged with providing leadership and direction to the Committee, the President is
   responsible for ensuring that the Committee fulfils its responsibilities for the governance and
   success of the Association. He/she also works to optimize the relationship between the
   Committee, any paid employees, volunteers and other members, and to achieve the
   Association’s agreed goals. The President is generally the spokesperson for the Association
   and should work to maintain key relationships within and outside of the Association.


7.7.2 Role of the Vice President (Vice Chair)
   The Vice President is responsible for assisting the President to fulfil his/her responsibilities
   for the governance and success of the Association. This may mean chairing meetings at
   short notice. The Vice President role is commonly regarded as preparation for the next
   President. At times the Vice President will need to work with the President to help him/her
   understand concerns and alternative points of view within the Association.


7.7.3 Role of the Treasurer
   The Treasurer is responsible for the financial supervision of the club to allow the Committee
   to provide good governance of the Association. The Treasurer is the chief financial
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   management officer whose tasks include the preparation of annual budgets, planning for the
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   organisations financial future and monitoring the organisations revenue and expenditure. It is
   desirable that the treasurer is well organized and possesses a level of financial expertise.


7.7.4 Role of the Secretary
   The Secretary is responsible for the documentation and communication of the activities of
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   the Committee. The secretary is the primary administration officer of the Committee and
   provides the links between the Committee, members and outside agencies. The Secretary
   should be a good communicator, maintain confidentiality on relevant matters and have the
   ability to delegate tasks and supervise others. Amongst the Secretary's tasks are to prepare
   agendas, prepare and distribute minutes, receive and disseminate correspondence to and from
   the Association etc. Sometimes associations find it better to split the administrative roles to
   have a Correspondence Secretary, Minutes Secretary etc.


7.7.4 Sub-Committees
   For efficient and effective use of both time and expertise, smaller working groups or sub
   committees may be established. A Working Group is usually one established for a finite
   period to undertake specific tasks, whereas a sub-committee is generally required on an
   ongoing basis and forms part of the essential governance responsibilities. CMHA Inc. for
   building and for business operations (also encompassing hall co-ordination) Specific to


BUSINESS PLAN FOR FUTURE OPERATION OF COOROY MEMORIAL HALL                      MARCH 2017            39