2015-03-09 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                        9 MARCH 2015


At quotation close on 23 February 2015, submissions had been received from four respondents:

A.     Carruthers Contracting
B.     Aspect Contractors
C.     Sayer Civil Pty Ltd
D.     Shadforths Civil Engineering Contractors Pty Ltd

The evaluation panel noted that the submissions were of satisfactory standard. One quotation
was below the consulting engineer’s estimate. The other three were fairly close in price but well
above the consulting engineer’s estimate.

The evaluation panel considers the offer from Carruthers Contracting to be the most
advantageous to Council.

The preferred contractor has been interviewed and additional information sought and they appear
capable of completing the works in the nominated construction period of 12 weeks, weather
permitting. The timing should meet Council’s obligations of completing the project by 30 June
2015 in terms of a state government grant.

Previous Council Consideration

Nil.

Impact on Wallace Park Operations

The project is being planned so that:

1.     Access to Wallace Park is available at all times off the Eumundi Noosa Road roundabout
       (the safest access point).
2.     The informal parking area on the Gibson Road extension is extended on a temporary basis
       to cater for the disruption to existing parking (which is 100% utilised at times).
3.     Only one of the car parks off Wallace Drive is to be closed at a time for construction of
       concrete thresholds on the driveways.

At a recent meeting with seven of the community groups that use the Wallace Park area, there
was general support for the project but suggestions were made for ways to help minimise the
disruption (i.e. to ensure good temporary pathways are installed for the elderly, provide additional
disabled car spaces in the precinct car parks.). The suggestions made will be considered as part
of the construction work.

Finance & Risk

The project is 50/50 funded by Council and the Cycle Network Local Government Grants
program 2014/15.

        Council Funds           $200,000
        Grants Funds            $200,000
        Total Budget            $400,000

The project does not involve any undue risk, however a contingency allowance is proposed for
unforeseen issues plus managing car parking and pedestrians.

The grant application includes the installation of lighting. The cost of street light installation for the
raised threshold pedestrian crossing on Wallace Drive will be required at a cost of approximately
$43,000.


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