2019-08-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                 12 AUGUST 2019


Previous Council Consideration
Ordinary Meeting Minutes, 18 October 2018, Item 3 Page 15
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 9 October 2018 regarding the Cooroy Hinterland Playground update and
establishment of project groups and:
A.   Note the project update;
B.   Approve the establishment and membership of an Internal Working Group for the
     remainder of the project;
C.   Appoint Councillors Pardon and Wilkie to the Cooroy Hinterland Playground External
     Reference Group; and
D.   Request that a further report be brought back to a future round of Council meetings
     detailing the associated works, maintenance and whole of life costs related to the
     Playground project.


Finance
Refer discussion on budgets in Section 2 above.

Risks & Opportunities
The Project Management Plan (PMP) has identified a number of key project risks as identified
below. These are regularly updated in the PMP and the Corporate Risk Register as the project
develops and its risk profile changes. A summary of current key risks is presented below:

Finance risks that have been identified include:
 Capital Budget: the final costs for delivering the playground have yet to be determined
   through market testing, and there is a risk these will exceed the budget requiring a scope
   review. It is intended to allow the preferred contractor input into the final design development
   to maximise cost efficiencies and foster innovation with a view to mitigating these risks and
   delivering the project within the $4.85m budget.
 Operational Budgets: the estimates noted above will require an additional source of funding
   from Council as part of future budget processes.
 Variation risks during design and construction. There will be a need to consider procurement
   methods for the various project phases, the form of contracting to be used and the
   appropriate selection of contingency amounts in order to minimise Council’s risk exposure to
   potential cost overruns. The procurement plan is designed to mitigate this risk as much as
   possible. Further detail on this strategy is discussed in a spate
 Flooding. The playground is sited in a location prone to flooding. The design of the
   playground will take this into account with flood-resilient infrastructure a required outcome,
   along with a flood study by a specialist consultant on the impact of the site development on
   local flooding generally. This study is currently underway.

Time risks that have been identified include:
 Decision-making on project-related change. The project will need to consider change
   management on the project and ensure timely decision-making is undertaken in order to not
   delay the delivery schedule.
 Schedule for delivery. The schedule to deliver the project requires a large number of tasks
   and activities to be simultaneously undertaken in order to successfully deliver the playground
   in the 2019/20 FY. Prioritisation of critical items that directly impact on the developed project
   schedule will be continually implemented and updated as required.


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