2019-08-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                              12 AUGUST 2019


Previous Council Consideration
Ordinary Meeting Minutes, 18 October 2018, Item 3, Page 15
That Council note the report by the Project Officer to the Services & Organisation Committee
Meeting dated 9 October 2018 regarding the Cooroy Hinterland Playground update and
establishment of project groups and:
A.   Note the project update;
B.   Approve the establishment and membership of an Internal Working Group for the
     remainder of the project;
C.   Appoint Councillors Pardon and Wilkie to the Cooroy Hinterland Playground External
     Reference Group; and
D.   Request that a further report be brought back to a future round of Council meetings
     detailing the associated works, maintenance and whole of life costs related to the
     Playground project.


Finance
Capital and Operational cost implications are discussed in Section 2 above.

Risks & Opportunities
Key risks are broadly discussed above, however a further breakdown of specific risks is given as
follows:

Finance risks that have been identified include:
   Capital Works Budget: the final costs for delivering the playground have yet to be
     determined, however an EOI process is considered the best method for accurately
     capturing the delivery costs.
   Operational Budgets: preliminary estimates are generally in excess of current allocated
     operational budgets for this type of infrastructure. An EOI process that explores the
     opportunity to contract the playground maintenance for an initial defined period via a DCM-
     type contract is considered the optimal method for identifying exactly what these costs will
     be, allowing Council to develop the necessary funding and contracts post-construction.
   Contractor Premium: DCM-type contracts can be expensive, as contractors add a number
     of overheads for managing the risks associated with design, delivery and subsequent
     maintenance. An EOI process will allow Council to negotiate with preferred tenderers and
     seek feedback from the market on the viability and cost-effectiveness of entering into this
     contracting model.

Time risks that have been identified include:
   Schedule for delivery. Section 3 above notes the time-constraints as a result of the grant-
     funding. Prioritisation of critical items that directly impact on the developed project
     schedule will be continually implemented and updated as required. This includes
     procurement activities, of which an EOI process is considered the lowest risk method for
     achieving the project delivery in time.




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