2021-01-18 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                    18 JANUARY 2021


the basis of the annual budget process. The maintenance and renewal plans will be reviewed
annually and a more detailed analysis and review completed after the next round of asset condition
assessments.
Risks & Opportunities
It is important to have a good understanding of the risks associated with the operation of the
pathways and boardwalks assets. Council continues to develop its pathways and boardwalks
management activities to ensure that the pathways and boardwalks are meeting the intended
design life, and where necessary work on the optimised intervention for undertaking rehabilitation
and renewal activities.
The key risks associated with achieving the above objectives of Council’s pathways and
boardwalks management activities and associated levels of service have been identified
throughout this Plan and are outlined below:
1.    Unanticipated asset deterioration and structural failure possibly accelerated by the increasing
      severity in weather and climate change conditions;
2.    Asset Performance – No asset failures that influence the service levels. A complete
      understanding of all pathways and boardwalks assets and their relevant asset condition will
      assist in mitigating potential risks.
3.    Asset Knowledge - The need to understand the performance of all the band facilities assets
      at component level is essential in mitigating risks. Assets such as retaining walls, carparks,
      lighting and signage are assets that require more detailed inspections and improved
      maintenance activities to ensure assets do not become a risk to the community.
4.    Funding – the ongoing operational and maintenance costs for pathways and boardwalks will
      continue to rise and efficiencies and cost savings are reviewed regularly. Grant opportunities
      for renewals/upgrades must always be considered.
These risks and all other current risks will be regularly reviewed and if necessary, they can be
documented in the Infrastructure Services – Risk Register.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Detailed consultation with Council staff was fundamental in the development of the Plan. The
document review, condition assessments and the development of the renewal and maintenance
plans were a significant part of the consultation undertaken. In addition, the financial data that
related to operating and maintenance expenses and budgets was reviewed by Financial Services.
Departments/Sections Consulted:

 x    Chief Executive Officer   x   Community Services                      X   Corporate Services
      Executive Officer             Director                                    Director
      Executive Support             Community Development                   X   Financial Services
                                x   Community Facilities                        ICT
                                    Libraries & Galleries                       Procurement & Fleet
                                    Local Laws                                  Property
                                    Waste & Environmental Health                Revenue Services

      Executive Services            Environment & Sustainable Development   X   Infrastructure Services
      Director                      Director                                    Director
      Community Engagement          Building & Plumbing Services            X   Asset Management
      Customer Service              Development Assessment                      Buildings and Facilities
      Governance                    Economic Development                    X   Civil Operations
      People and Culture            Environmental Services                      Disaster Management
                                    Strategic Land Use Planning             X   Infrastructure Planning,
                                                                                Design and Delivery



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