Meeting minutes

GENERAL COMMITTEE MEETING MINUTES                                        16 SEPTEMBER 2024


            financial performance report with the inclusion of key financial sustainability
            indicators.
            Carried unanimously.



   6.2.     REVISED STANDING ORDERS & OTHER RELATED POLICIES &
            PROCEDURES

            Motion
            Moved:                  Cr Amelia Lorentson
            Seconded:               Cr Jessica Phillips
            That Council note the report by the Chief Executive Officer to the General
            Committee Meeting dated 16 September 2024 regarding the amendment of
            Noosa Council's Standing Orders and other relevant policies and procedures and

               A. Adopt the updated Standing Orders for Council Meetings Policy (provided
                  at Attachment 1) and repeal current Standing Orders Policy (adopted 19
                  November 2020) subject to the amendment of the updated Standing
                  Orders, Section 18 – Notified Motions to delete the following words:

                     "18.8 The Chief Executive Officer may reject a Notice of Motion which:
                     a) does not relate to the objectives, roles and function of Council as
                     outlined in the annual Operational and Corporate Plan;
                     b) is vague or unclear in intention;
                     c) is identical or substantially similar to a Notified Motion that has been
                     considered by the Council and lost in the preceding six months;
                     d) is outside the powers of Council;
                     e) relates to an operational service request or relates to a matter that can
                     be handled under delegation;
                     f) is a matter subject to a Council decision-making process which has
                     commenced but is not yet complete."

               B. Adopt the new Petition Procedure (provided at Attachment 2);

               C. Adopt the new Deputation Procedure (provided at Attachment 3), subject
                  to the amendment of items 1, 3, and 6, and the deletion of item 5 as follows:

                     1. Up to 15 minutes in total will be allocated per deputation at each
                     Meeting for members of the community to present deputations. A
                     maximum of 5 minutes will be allocated per deputation with a maximum of
                     3 deputations per meeting are allowed.

                     3. The applicant must provide Council with the deputation topic and draft
                     script sufficient background material, whereby the CEO, on receiving an
                     application for the deputation, shall notify the Chairperson who, in
                     conjunction with the CEO, shall determine whether the deputation may be
                     heard. The CEO shall inform the applicant of the determination in writing.

                     5. Four deputations per calendar year by the same applicant /group will
                     be allowed.

                     56. Deputations on specific development applications or other statutory
                     applications before Council are not permitted. Deputations on Specific