Meeting minutes

GENERAL COMMITTEE MEETING MINUTES                                       16 SEPTEMBER 2024


                   development applications or other statutory applications under Council
                   Officers' assessment are not allowed. Deputations will only be permitted
                   on applications reported to Council for determination.

                D. Adopt the new Public Question Time Procedure (provided at Attachment
                   4) and thereby repeal current Public Question Time Guideline (adopted on
                   17 October 2019); and

                E. Adopt the Councillor Investigation Policy (Attachment 7) and repeal current
                   Councillor Investigation Policy (adopted on 19 November 2020).


            Procedural Motion
            Moved:        Cr Karen Finzel
            Seconder: Nil
            That the matter be deferred to the October meeting round to allow further
            Councillor discussion to get the wording right on the proposed changes.
            The motion lapsed for want of a seconder.

            Amendment No. 1
            Moved:            Cr Frank Wilkie
            Seconded:         Cr Nicola Wilson
            That Item A be amended to read:
               A. Adopt the updated Standing Orders for Council Meetings Policy (provided
                    at Attachment 1) and repeal current Standing Orders Policy (adopted 19
                    November 2020) with the updated Standing Orders, Section 18 – Notified
                    Motions to be amended to read:
                    "18.8 Councillors are encouraged to lodge Notices of Motion which:
                    a) relate to the objectives, roles and function of Council as outlined in the
                    annual Operational and Corporate Plan;
                    b) are clear in intention;
                    c) are not identical or substantially similar to a Notified Motion that has
                    been considered by the Council and lost in the preceding six months;
                    d) are not outside the powers of Council;
                    e) do not relate to an operational service request or a matter that can be
                    handled under delegation;
                    f) are not matters subject to a Council decision-making process which has
                    commenced but is not yet complete.";

            For:     Crs Frank Wilkie, Brian Stockwell and Nicola Wilson
            Against: Crs Amelia Lorentson, Jessica Phillips and Karen Finzel
            The motion was Carried on the casting vote of the Chair.

            Amendment No.2
            Moved:                 Cr Frank Wilkie
            Seconded:              Cr Karen Finzel
            That Item C, 1 be amended to read:

            1. 15 minutes in total will be allocated at each Meeting for members of the
            community to present deputations. A maximum of 5 minutes will be allocated per
            deputation with an extension of time allowed upon request to the meeting chair
            and by consent of the councillors with a maximum of 3 deputations per meeting
            allowed.