Original source · versioned page text
2015-11-10 Planning & Organisation Committee Agenda
Very large file: it may take a few minutes
The original of this document is very large (15.8 MB). Opening the original or downloading it may take a few minutes. Please be patient and don't click again. The page text is quick to read. If you are on mobile data, it is best to wait until you are on Wi-Fi.
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Council still leases fifty one (51) passenger and light commercial vehicles with leases due to
expire in 2015/16 and 2016/17. These remaining vehicle leases were transferred to Council as
part of de-amalgamation. Lease versus buy analysis outcomes show that leased vehicles should
be replaced with purchased vehicles when the existing leases expire. For the 2015/16 year
approximately 32 leases will expire and will be replaced with purchased vehicles unless a further
lease arrangement is considered to be financially beneficial to Council (considered on a case by
case basis).
Operating Model
The Fleet and Procurement branch currently consists of five staff including the Manager,
Procurement Advisor, Maintenance Supervisor and 2 Fleet Officers. The focus of the fleet staff is
now on co-ordination and logistics regarding the fleet pool rather than actually undertaking
physical maintenance activities. This operating model allows better management of maintenance
and replacement activities and will also allow collation and analysis of information for better
decision making. The benefits of this model are already being seen with respect to better plant
replacement decision making.
Budget and Year to Date Performance
As at the end of September 2015 fleet performance is in line with YTD budget forecasts, with
recoveries slightly ahead of budget, with expenditure below YTD budget.
Description Actual Budget Variance Budget
YTD YTD YTD Full
($’000) ($’000) ($’000) Year
Operating Revenue $759 $752 $7 $3,021
Operating Expenses $644 $720 ($76) $2,628
Surplus / (Deficit) $115 $32 $83 $393
Fuel, tyres and insurance expenses are below YTD budget. Maintenance however is above YTD
budget given some significant repair items have occurred for various pieces of plant. Reactive
maintenance forecasting will be an ongoing challenge due to the condition of plant and vehicles
transferred, however this will be addressed in time as replacement of older items occurs.
The graph below provides a snapshot of YTD performance of key expenditure line items.
Overheads
Depreciation
Leases
Insurance
Maintenance
Fuel Costs
Tyres
$- $50 $100 $150
($'000)
YTD Budget YTD Actuals
Page 157 of 201
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalLog in to download the original file
Very large file: the download may take a few minutes. If you are on mobile data, it is best to wait until you are on Wi-Fi.
Searchable page text hides email addresses. Original files are unchanged and may show email addresses.