2026/27 FINANCIAL POLICIES · Attachment 5 - Procurement Policy

Attachment 5 Procurement Policy

 COUNCIL POLICY

1.    SOUND CONTRACTING PRINCIPLES

 Council officers must have regard to the following sound contracting principles in all procurement
 and disposal activities noting however, that equal consideration is not required to be given to each
 of the sound contracting principles.

a)      Value for money

 Council must harness its purchasing power to achieve the best value for money. The concept of
 value for money is not restricted to price alone. The value for money assessment includes
 consideration of:
•     contribution to the advancement of Council’s priorities
•     fit for purpose, quality services and support,
•     whole-of-life costs including costs of acquiring, using, maintaining and disposal,
•     internal administration costs
•     technical compliance issues
•     risk exposure
•     the value of any associated environmental/sustainability benefits.

b)    Open and effective competition

 Procurement activity should be open and result in effective competition in the provision of goods
 and services. Council must give fair and equitable consideration to all respondents.

c)    The development of competitive local business and industry

 Where price, performance, quality, suitability and other evaluation criteria are comparable, the
 following areas may be considered, in regard to this principle, when evaluating offers:
•     creation of local employment opportunities
•     direct and indirect contribution to the local economy, and community
•     more readily available servicing support
•     the benefit to Council of an associated local commercial transaction.

d)    Environmental protection

 Council promotes environmental protection through its procurement procedures. In undertaking any
 purchasing activities, Council may consider but is not limited to, the following:
•     promote the purchase of environmentally friendly goods and services that satisfy value for
      money criteria
•     foster the development of products and processes of low environmental and climatic impact
•     include in procurement decision making goods and services that contribute to achieving
      Council’s zero emission organisational strategy
•     provide an example to business, industry and the community by promoting the use of
      climatically and environmentally friendly goods and services, and
•     encourage environmentally responsible activities.

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