2026/27 FINANCIAL POLICIES · Attachment 5 - Procurement Policy

Attachment 5 Procurement Policy

e)     Ethical behaviour and fair dealing

 Council officers involved in purchasing are to behave with impartiality, fairness, independence,
 openness, integrity, and professionalism in their procurement of goods and services, including in
 discussions and negotiations with suppliers and their representatives.

2.     PROCUREMENT THRESHOLDS

 The following table outlines the procurement requirements and thresholds in accordance with this
 Policy.

     Contract     Threshold
      Type          (GST                               Procurement Requirements
                  Exclusive)
                                Council cannot enter into a contract arrangement expected to cost
                                the Council $200,000 GST exc. or more, unless Council first invites
                                written tenders for the contract in accordance with the requirements
                                of section 228 of the Regulation.

                                Expressions of interest (EOI) are subject to section 228 of the
                                Regulation. A Council resolution is required prior to an invitation for EOI.

                                The invitation for tenders/EOI must:
                                 •      be published on Council’s website and in a publication that
                                        circulates locally; and
                                 •     allow written tenders to be given to Council for at least 21
                                       days after the tender is published on Council’s website.
                                Council must comply with the requirements of section 228(8) of the
                                Regulation if it wants to invite tenderers to change their tenders to
                                take account of a change in the tender specification.
  Large                         Council must as soon as practicable after entering a contract worth
                $200,000 and
  Contractual                   $200,000 (GST exc.) or more:
                   greater
  Arrangement
                                 •      publish the relevant details of the contract on Council’s website;
                                        and
                                 •      display the relevant details of the contract in a conspicuous
                                        place in Council’s public office in Tewantin.

                                The relevant details must be published and displayed for a period of at
                                least 12 months.

                                Invitation to Tenders/EOI’s must be made using Council’s e-
                                Procurement system. Records of offers received must be kept on file
                                in accordance with Council’s records management policy and
                                procedures.
                                These requirements are subject to the exceptions identified in Item 3
                                of this Policy.




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