2020-02-11 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   11 FEBRUARY 2020


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                         THE NEXT QUARTER
Financial Services

Budget                                    BR2 budget review for any emergent      Review of manager and director           BR3 budget review to recognise any
                                            items adopted by Council 21/11/19.        budget submissions in preparation for      final emergent items for the 2019/20
                                          Enhancements to the budget system         Council workshops commencing in            budget.
                                            implemented to streamline user            April.                                   Adoption of 2020/21 budget by the
                                            input.                                  Ongoing monthly budget reporting           end of June.
                                          2019/20 budget development in             and support.
                                            progress.
Assets                                    Consultants engaged for the 2019/20     Finalise recruitment of the new asset    Continued asset capitalisation to
                                            comprehensive valuation of buildings      accountant position.                       address backlog in Work in Progress
                                            and stormwater assets.                  Finalise the comprehensive valuation       (WIP).
                                                                                      of buildings and stormwater assets.      Streamlined asset data capture
                                                                                                                                 procedures.
Statutory Reporting, Risk Management      2018/19 financial statements and        Review issues identified during          QAO 2019/20 interim audit scheduled
and Audit Compliance                        annual report adopted by Council on       external audit to improve Council’s        for May 2020.
                                            21 November 2019.                         internal controls.
                                          QAO 2019/20 planning audit
                                            completed in December 2019.
Treasury, Investments and Banking         Ongoing investment of funds in line     Investment portfolio managed to          Review of purchase card policy to
                                            with Council’s Investment Policy.         ensure optimal return for Council in       ensure optimal use of purchasing
                                                                                      alignment with Investment Policy           cards and effective management of
                                                                                      requirements.                              fraud risk.
                                                                                    Investigating Technology One CIA         Review of bank guarantee processes
                                                                                      bank reconciliation module.                to ensure best practice approach.
                                                                                    Finalising further review of surplus
                                                                                      cash holdings & potential
                                                                                      opportunities
Business As Usual Activities              Monthly financial performance           Implementation of Technology One         Quarterly performance plan reviews
                                            reporting.                                automated scanning & transacting of        for all staff.
                                          2019/20 performance plans                 creditor invoices.
                                            developed for all staff.                Branch service review underway to
                                                                                      identify opportunities for
                                                                                      improvements & efficiencies in
                                                                                      financial services operations.


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