2020-02-11 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  11 FEBRUARY 2020


BRANCH ACTIVITIES                     RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                             THE NEXT QUARTER
The J and BCC – general                  Successfully delivered a number of        Finalise lighting design & seek              Complete LED lighting installations.
                                           events during a very busy quester           quotes for the installation of LED           Complete minor building works
                                           for the venue.                              lights in theatre/auditorium & upper           following issue of ITQ.
                                         Implemented recommendations from            deck/ramp to further increase energy         Undertake planning for future capital
                                           Plastic Free Noosa audit to reduce          efficiency at The J.                           works requirements.
                                           use of plastics within the venue.         Finalise minor building works ITQ for        Negotiate new/amended lease for
                                         Encouraging levels of event and             rear deck & storage works. Install             Montessori Noosa to incorporate
                                           venue hire enquiries through to             loading dock lifting platform following        BCC Annexe for secondary class
                                           2020/21.                                    completion of surrounding works.               usage.
                                                                                     Identify further maintenance                 Review The J’s performance against
                                                                                       priorities at The J & BCC.                     previous business plan and look to
                                                                                     Support Montessori Noosa’s                     develop a new one for the next 5
                                                                                       secondary school expansion at BCC              years.
Noosa Community Support – financial      Broadly tracking in line with budget      Continue to closely monitor financial        Continue to closely monitor financial
performance                                after allowing for a timing issue           performance.                                   performance.
                                           relating to the remittance of a           Closely monitor funding body KPI             Closely monitor funding body KPI
                                           funding grant instalment payment.           (output) achievement.                          (output) achievement.
                                         Cost-saving measures continue to
                                           be implemented to allow team to
                                           operate within reduced funding
                                           base.
Noosa Community Support – general        Appointment of Client &                   Continued review of operations to            Finalise Administration positions
                                           Administration Services Team                identify further opportunities for             across team.
                                           Leader.                                     improvement. This includes                   Continue to review systems &
                                         Review of existing service delivery         assistance from Council’s Finance              processes, particularly ways to get
                                           model.                                      team to ensure processes are as                more from centre management
                                         NCS TRACCs database integrated              efficient as possible.                         software or alternative systems.
                                           into T1 to allow for more functional      Work with Federal funding body on            Develop & release tender for panel
                                           debtor invoicing and receipting.            the funding/output ratio for next              of approved contractors for work
                                         Instigated a number of new                  agreement due to commence in July              across NCS’ various services
                                           programs and achieved encouraging           2020.                                          (predominately home assistance,
                                           take-up results.                          Pursue closer working relationships            maintenance/modifications related).
                                         Undertook follow-up Ecobiz audit            across Council in order to leverage          Continue to monitor funding
                                           and achieved outstanding results.           existing community assets for NCS              landscape for changes to ensure
                                                                                       programs.                                      NCS can respond swiftly &
                                                                                                                                      effectively.


                                                                                         Page 80 of 112