2014-02-25 Planning & Organisation Committee Meeting Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   25 FEBRUARY 2014


                                                     ATTACHMENT 2




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                 25 FEBRUARY 2014

                                                                                     ATTACHMENT 2

    qe         NOOSA                                                      Strategic Policy
    ~~ @   |   COUNCIL                                  PROCUREMENT POLICY

   Endorsed by Council on:             6 March 2014

   Policy Owner and Department:        Director Organisational Services

  1.    POLICY PURPOSE
  This document sets out Council’s policy for the procurement of goods and services (including the
  carrying out of works) and the disposal of assets. This policy applies to the procurement of all
  goods, equipment and related services, construction contracts and service contracts (including
  maintenance).
  The procurement of all Council goods and services must be carried out in compliance with the
  Local Government Act 2009 (the Act) and the Local Government Regulation 2012 (the Regulation).

  2.    POLICY OUTCOME
  e     To facilitate the procurement of goods and services in the most cost-effective, timely and
        practical manner.
  e     To ensure that Council complies with the regulation and where appropriate, the State
        Procurement Policy.
  e     To ensure all officers have a clear understanding of all aspects of the Procurement Policy
        and procedures.
  e     Council endorse financial delegations as per the financial delegations register:
        O    To   ensure   that all  delegated  officers have   a  clear  understanding   of  their
              responsibilities.
        O    To maintain adequate internal control over all aspects of purchasing, supply and
             disposal.
        O    To ensure purchased works, goods and services contribute positively to Council’s
             delivery of quality infrastructure and services.
        oO    Disposal of all goods must be approved by the Chief Executive Officer, with higher
             value items offered for public auction or tender.
  e     Council’s procurement activities aim to achieve advantageous procurement outcomes by:
        O     promoting value for money with probity and accountability;
        oO    advancing Council's economic, social and environmental policies;
        Oo    providing reasonable opportunity for competitive local businesses that comply with
              relevant legislation to supply to Council; and
        O°    promoting compliance with relevant legislation.
  In accordance with the contracting provisions contained in Chapter 6 of the regulation, this policy
  incorporates relevant requirements regarding the procurement of goods and services and the
  carrying out of the sound contracting principles as stated in Section 104 of the Act.

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