2014-02-25 Planning & Organisation Committee Meeting Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   25 FEBRUARY 2014




                                                       Page 65 of 92

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                           25 FEBRUARY 2014

                                                                       Delegation No: 2014-02
        (c)   make, enter into, amend or discharge contracts from the following properly established
              medium-sized and large-sized contractual arrangements:
              (i) | quote or tender consideration plan;
              (ii) | approved contractor list;
              (iii) register of pre-qualified suppliers;
              (iv) preferred supplier arrangement;
              (v) LGA arrangement;
              (vi) an entity resolved by Council as a sole supplier;
              (vil) an entity resolved by Council as providing specialised or confidential services;
              (vill) when a genuine emergency exists;
              (ix) the contract is for the goods and is made by auction;
              (x) _ the contract is for second-hand goods; or
              (xi) the contract is made with, or under an arrangement with, a government agency.
        (d)   make, enter into, amend or discharge contracts for valuable non-current asset
              exceptions, subject to legislative conditions and Council resolution:
              (i)  disposal of an interest by renewal to an existing tenant of the land;
              (ii) | disposal of an interest in land to a person who owns the adjoining land;
              (ii) disposal of an interest in land by lease for a telecommunications tower,
              (iv) disposal of an interest in land that is used as an airport or for related purposes;
              (v)  disposal of a valuable non-current asset, other than land, by way of a trade-in for
                   the supply of goods and services; or
              (vi) following Ministerial exemption (Council resolution not required).
        (e)   authorise payments under a properly established contract;
        (f)   authorise the issue of purchase cards up to the approved limit; and
        (g)   authorise statutory payments and specific system payments.

   Conditions:
   1.   The Delegated Officer may make, amend or discharge a contract for Council if-
        (a)   Council's expenditure for the contract has been provided for in the approved annual
              budget for-
              (i) the financial year when the contractual action is taken; or
              (ii) _ the financial year in which the delegation is made, if the expenditure is within the
                  limits stated in the resolution making the delegation; or
        (b) The contractual action has been taken because of genuine emergency or hardship.
   2.  ‘The delegated officer may exercise the delegated powers on behalf of Council subject to:
        (a)   compliance with relevant legislation, policies, guidelines and procedures; and
        (b)  the accepted offer is the most advantageous to Council.

                                                                                 Page 2 of 2

                                                                                 Page 65 of 92