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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   25 FEBRUARY 2014




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                        25 FEBRUARY 2014

  e   Advise Council regarding the management of its strategic risks.
  Other key responsibilities of the Committee, through the respective audit functions, are to
  assist Council to discharge the responsibilities of ‘due care and diligence’ in relation to:
  e   The delivery of the organisation's outputs efficiently, effectively and economically and so
      as to obtain optimal value for money;
  e   Optimising the organisation's performance in terms of quality, quantity, timeliness, cost
      and where appropriate, location;
  e   Reporting organisational financial and operational information to the users of its reports in
      a relevant, reliable and timely manner;
  e   Ensuring the integrity and consistency of the organisation's corporate culture relative to
      ethical conduct and probity, including in relation to its tendering, contracting and other
      procurement processes; and
  e   Initiate special investigations as it sees fit, or as directed by Council, in relation to
      matters set out in this Charter.
  In the discharge of the foregoing responsibilities the Committee must provide prompt and
  constructive advice to Council, particularly where issues are identified that could present a
  material risk or threat to the Council.
  2.  Relationship with Internal Audit
  It is noted that due to its size, the Noosa Council does not have a dedicated resource to
  perform the internal audit function.
  Therefore, in terms of this, the Audit Committee may from time-to-time seek independent
  reports for specific matters.
  3.  Relationship with Council Executive Management Groups
  The Audit Committee will liaise closely with other Council executive management groups
  and ensure, to the extent practicable that there is no material overlap between the internal
  and extemal audit functions. The Committee will ensure that there is a frank and meaningful
  exchange of information between the groups where this is necessary or desirable.
  4.  Relationship with Line Management
  The role of the Audit Committee with respect to line management will focus on whether the
  actions proposed to address audit concerns are satisfactory and cost-effective and will
  enhance the effectiveness and efficiency with which Council delivers its outputs and
  contributes to whole of Council priorities.
  5.  Relationship with External Audit
  The Audit Committee has no power of direction over extemal audit or the manner in which
  the  extemal   audit  is  planned  or   undertaken  but   will act as   a  forum  for the
  consideration of external audit findings and will ensure they are balanced with the views of
  management. The Committee will consult with extemal audit on that function's proposed
  audit strategy and audit fees for each year and ensure that an integrated audit process
  occurs, to the extent practicable. The Committee will review letters and reports provided by an
  external auditor.

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