2015-03-03 Planning & Organisation Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                     3 MARCH 2015


The policy does not apply to:

(a)   Commercial use of community land;
(b)   Footpath trading and dining, markets, street performances, events, weddings, street
      stalls, commercial leases; and
(c)   Recreational use by the community and school curriculum activities.


Guiding Principles

    Transparent and consistent tenure arrangements are offered to community
      organisations to meet the area’s diverse community service, recreational and sporting
      needs.
    Multipurpose use and flexibility to share tenured facilities is encouraged to ensure the
      highest and best use of Council owned or controlled community purpose land and
      infrastructure.
    The community use must not adversely impact the community asset or the
      environment.

Tenure Categories

    Lease – an agreement between Council and a lessee for Council freehold land where
      the lease provides for exclusive use of the land or infrastructure;
    Permit – an agreement granted by Council for Council freehold land to a community
      organisation to use the land or infrastructure;
    Trustee Lease - an agreement between Council and a lessee for trust land where the
      lease provides for exclusive use of the land or infrastructure in accordance with the
      Land Act 1994; and
    Trustee Permit – an agreement granted by Council on trust land to a community
      organisation in accordance with the Land Act 1994.

Tenure Periods

Community tenure arrangements will range from one year to a maximum of ten years and
are dependent on the type of land holding (Council freehold land or trust land).

    Freehold land
      (a) a permit of up to three years; or
      (b) a lease of five to ten years.

    Trust land
      (a) A Trustee Permit as per the Land Act 1994 of up to three years; or
      (b) A Trustee Lease as per the Land Act 1994 of five to 10 years.

Community groups will need to provide an appropriate justification as to why a lease is
preferred over a permit arrangement. Longer term leases and other tenure arrangements
may be considered in exceptional circumstances e.g. where the applicant proposes to make
significant contributions, capital improvements and/or developments at the proposed site.

Tenure eligibility – an application for tenure is eligible for consideration when:

 The proposed use is for sporting, recreational or community services purposes;




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