2015-03-03 Planning & Organisation Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                   3 MARCH 2015


 The applicant is a not-for-profit community based organisation incorporated under the
   Associations Incorporation Act and /or the applicant has appropriate status under other
   applicable legislation acceptable to Council; and
 The applicant can demonstrate the ability to meet all financial and operational obligations
   pursuant to the tenure arrangement.

Land and Infrastructure Maintenance and Renewal Expenses

All new tenure arrangements will specify the tenure holder as solely responsible for the costs
of maintaining, repairing and replacing improvements and existing grounds and facilities
within the tenured area, unless otherwise agreed. An annual inspection program undertaken
by Council will generate an asset renewal and maintenance plan which will be the
community organisation’s responsibility to implement.

Land and Infrastructure Operating Expenses

All new tenure arrangements will specify the tenure holder as solely responsible for all
charges in relation to the tenured area including, but not limited to:

   Utility charges;
   Telephone / communications;
   Trade waste and pump outs;
   Council issued rates, levies and charges.

Insurance

All new tenure arrangements will specify the tenure holder as solely responsible for acquiring
public liability insurance and adequate building, contents insurance and all other insurances
as required.

Tenure Establishment Costs

Costs associated for the establishment of tenure will usually be borne by the applicant.
These include lease preparation, survey fees and document registration.

Rental amounts

Nominal rental will be payable for community organisations which occupy Council owned or
controlled land and infrastructure under a tenure arrangement with Council.

Application Process

Community tenure may be awarded following one or two application processes;

 Direct Application – primarily utilised for tenure renewals or awarding site specific
   community tenure arrangements.
 Registration of Interest – conducted to determine the most suitable occupant or user of
   the land or facility and applications are assessed against key selection criteria.




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