2015-03-03 Planning & Organisation Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                    3 MARCH 2015


RECOMMENDATION
That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 3 March 2015 and:

A.    Repeal the Interim Tenure Policy for the Community Use of Council Owned and
      Managed Infrastructure that transferred to the Noosa Council from the Sunshine Coast
      Regional Council under the Local Government (De-amalgamation Implementation)
      Regulation 2013; and

B.    Approve the Community Purpose Land and Infrastructure Tenure Policy as set out in
      Attachment 1 to this report and authorise the Chief Executive Officer to put in place
      administrative guidelines and tools required to implement the policy.


REPORT
Previous Noosa Council
Noosa Council adopted the Use of Council-Owned Or Controlled Land For Sport, Recreation
and Community Purposes Policy on 9 June 2005.
The policy applied to Council freehold land and reserve land with Council as Trustee.
Applications for tenure had to satisfy criteria, e.g. demonstrated community demand, number
of likely participants, extent to which activity is replicated in the area, multi-use potential,
improvements planned, track record and financial viability of the applicant association.
The main provisions of the policy included that community organisations were responsible
for:
 Maintaining all buildings including internal and external maintenance unless otherwise
   agreed;
 Public liability insurance and adequate building, contents insurance and all other
   insurances as required;
 Providing security of infrastructure, cleaning, electrical, plumbing and annual reporting
   requirements;
 Tenure establishment costs such as legal, planning and survey costs were negotiated
   but normally borne by the applicant; and
A tiered rental charges system was applied based on the type of tenure and whether the
organisation had liquor or gaming licences. For example a Type B organisation that had a
lease and did not have a liquor or gaming licence paid $75 per annum rent. The type B
category was common in the previous Noosa Council.
Sunshine Coast Regional Council
On amalgamation the Sunshine Coast Regional Council (SCRC) inherited three different
tenure approaches/policies from the Caloundra, Maroochy and Noosa Councils.
Amalgamation highlighted disparity between these Council approaches/policies (tenure
types, length of tenure and conditions etc.) and disproportionate Council assistance afforded
to community organisations across the region under tenure arrangements on Council owned
or controlled land.
On 10 December 2009 SCRC endorsed the ‘Interim Tenure Policy for the Community Use of
Council Owned and Managed Infrastructure’ (the Interim Tenure Policy). The purpose of the
policy was to provide a consistent approach for the administration of new and continuing
tenure arrangements. The duration of tenure agreements formed under this policy was three


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