CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER 2025 · Report

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SERVICES & ORGANISATION COMMITTEE MEETING                                        7 OCTOBER 2025


•   Kin Kin and Pomona - 2018;
•   Cooran and Federal - 2019;
•   Nil (during COVID pandemic period) - 2020-2023;
•   Pomona and Peregian Beach - 2024;
•   Cooroy and Kin Kin - 2025
The meeting scheduled for 20 November 2025 is proposed to take place at 5pm at Lake Cootharaba
Sailing Club, 24 Boreen Parade, Boreen Point, and will be preceded by engagement opportunities
with the Councillors and Council Officers from 2.30pm on various subjects that may be relevant at
the time.

Section 257(3) of the Local Government Regulation 2012 provides that:
“All meetings of a local government are to be held –
(a) at one of the local government’s public offices; or
(b) for a particular meeting – at another place fixed by the local government, by resolution, for the
meeting.”

The report recommendation meets the requirements of this section of the Regulation.

2. Livestreaming / Recording of Council Meeting

Council's Meeting Management and ICT Teams propose to livestream and record the meeting.
Council does not anticipate any technical issues in livestreaming the meeting, however should a
problem occur, the recording will be uploaded to Council’s website as soon as practically possible
after the meeting.


Link to Corporate Plan
Theme No. 5 - Excellence

This theme focuses on customer experience, financial sustainability, innovation and technology,
levels of service, governance, our employees and volunteers, funding streams and asset
management practices.




Previous Council Consideration
Post Election Meeting - 19 April 2024 - Item 2.3
That Council note the report by the Chief Executive Officer (Acting) to the Post Election meeting
dated 8 April 2024 regarding the continuation of Standing Committees and the adoption of the
Council meeting timetable until 30 June 2024 and:
    A. Approve the continuation of the Planning and Environment Committee, the Services and
       Organisation Committee, and the General Committee as Standing Committees under
       section 264 of the Local Government Regulation 2012, with the relevant roles and
       responsibilities identified in the Chief Executive Officer’s report;
    B. Note that pursuant to section 267 of the Local Government Regulation 2012, each
       Committee will appoint its own chairperson;
    C. Adopt the times and dates of future meetings of the Council and Committees in accordance
       with the Meeting Calendar until 30 June 2024 shown at Attachment 1 to the report.

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SERVICES & ORGANISATION COMMITTEE MEETING                                        7 OCTOBER 2025


   D. Prepare a report to Council with potential revised meeting structure from 1 July 2024 to be
      presented in next available meeting round;
   E. Appoint the following Councillors to each of the Committees:
Planning and Environment Committee
Mayor Frank Wilkie
Councillor Amelia Lorentson
Councillor Brian Stockwell
Councillor Tom Wegener
Services and Organisation Committee
Mayor Frank Wilkie
Councillor Karen Finzel
Councillor Jessica Phillips
Councillor Nicola Wilson
General Committee
The Mayor and all Councillors


Special Meeting Minutes, 3 June 2024
That Council
A. Note the report by the Chief Executive Officer (Acting) to the Special Meeting dated 3 June 2024
regarding a change of venue for a Council meeting;
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to hold the
Ordinary Meeting on 20 June 2024 at the Pomona Memorial School of Arts, 6 Reserve St, Pomona
commencing at 5pm;
C. Request the Chief Executive Officer to ensure that suitable advertising is undertaken to promote
this community based Council Meeting; and
D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's
website.
Ordinary Meeting Minutes, 17 October 2024
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee
Meeting dated 8 October 2024 regarding the Ordinary Meeting dated 21 November 2024; and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
1. change the commencement time of the Ordinary Meeting on 21 November 2024 (from 10am) to
5pm; and
2. change the venue for the meeting to Peregian Beach Community House;
C. Request the Chief Executive Officer to ensure that suitable advertising is undertaken to promote
this community based Council Meeting; and
D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's
website.

Ordinary Meeting Minutes, 20 March 2025
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee
Meeting dated 11 March 2025 regarding the 15 May 2025 Ordinary Meeting and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
1. Change the commencement time of the Ordinary Meeting dated 15 May 2025 from 10am to 5pm;
and
2. Change the venue for the meeting to Cooroy Memorial Hall, 23 Maple Street Cooroy;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this
community based Council Meeting; and
D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's
website.

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SERVICES & ORGANISATION COMMITTEE MEETING                                          7 OCTOBER 2025


Ordinary Meeting Minutes, 17 July 2025
That Council
A. Note the report by the Chief Executive Officer to the Services and Organisation Committee
Meeting dated 8 July 2025 regarding the 21 August 2025 Ordinary Meeting and
B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 21 August 2025 from 10am to
start at 5pm;
2. Change the venue for the meeting to Kin Kin Memorial School of Arts Hall, Main St Kin Kin;
C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this
community based Council Meeting; and
D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's
website.


Finance
Council will cover the cost of staff, venue, equipment and/or any other items required to run the
meeting successfully. The ICT Dept have purchased specialised equipment to enable Livestreaming
and Internet access in external locations.


Risk & Opportunities
Holding Council Meetings in different parts of our shire provides an opportunity for the community to
meet Councillors and senior staff and to attend a Council Meeting without the need to travel to the
Council Chambers. In particular, it provides an opportunity for those communities more distant from
our Tewantin Chambers. The proposal provides an opportunity to meet Councillors and senior staff
to discuss Council issues.
The primary risk relates to the ability to livestream Council meetings. The Council Chambers have
been set up with technology to enable this to occur and there are some challenges in replicating this
in community halls in more remote parts of the shire. However the ICT Dept have purchased
specialised equipment to enable Livestreaming and Internet access in external locations.


Human Rights
Human Rights Compatibility Statement
In developing this Report, the subject matter has been considered in accordance with the
requirements of the Queensland Human Rights Act 2019. It is considered that the subject matter
does not conflict with any human rights and supports a human rights approach to decision making
by Council. Council representatives will endeavour to act and make decisions under this report in a
manner that is compatible with human rights. This report should be read in conjunction with
Council’s Human Rights Policy.


Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments consulted:
       Office of the CEO, Mayor &         Community Services              Corporate Services
               Councillors
  x     Mayor & Councillors         x   Director                    x   Director
  x     Chief Executive Officer         Community Development           Financial Services
  x     Executive Officers              Sport & Active Lifestyles       Fleet

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SERVICES & ORGANISATION COMMITTEE MEETING                                           7 OCTOBER 2025


 x   Community Engagement                Arts & Culture                 Revenue Services
     People & Culture                    Community Connection       x   ICT
     Governance                          Customer Experience            Procurement

                                                                        Commercial Property

     Strategy & Environment              Development & Regulation       Infrastructure Services
x    Director                        x   Director                   x   Director
     Strategy & Sustainability           Development Assessment         Infrastructure Planning, Design
                                                                        and Delivery
     Economic Development        &       Local Laws                     Civil and Asset operations
     Destination Management
     Environmental Services              Environmental Health           Waste
     Innovation & Digital Hub            Building & Plumbing            Building & Facilities
                                         Property / Permits             Disaster Management