2014-01-13 Item 6.3 Appendices 1-5

When undertaking an assessment of the needs and developing the IT strategy, it is
recommended that full consideration be given to the possible continuation of
delivery of IT services via a shared service arrangement with the continuing council.

All costs associated with the separation of the information technology and
communications systems and establishment of systems for the new council are de-
amalgamation costs pursuant to section 35(1)(d) of the LGDIR.


10.7. Records separation
The transfer committee, having regard to the requirements of Part 5 of the LGDIR
and provisions of the Public Records Act 2002 will need to ensure the proper
separation and sharing of all council records between the continuing and new
council.

This will require early agreement and establishment of a process to identify:

      Which records are to be transferred
      Ownership and custody of records
      Formats for transferring electronic/digital records
      Transfer timeframes
      Contractual arrangements (eg arrangements with external service providers
       for records storage offsite)
      On-going access arrangements.

Further information to assist with the management and transfer of records can be
found on the Queensland State Archives website www.archive.qld.gov.au.

All costs associated with the separation of records are de-amalgamation costs
pursuant to section 35 (1) (d) of the LGDIR.




                                                                                   22