2017-04-18 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   18 APRIL 2017




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GENERAL COMMITTEE MEETING AGENDA                                                                  18 APRIL 2017

            1.      Background
           On the 20" October 2016 Council agreed to accept trusteeship of the Deed of Grant in Trust (DOGIT)
           for Lot 1 on Crown Plan C56038 on which the Cooroy Memorial Hall (the Hall) and the Cooroy RSL
           Services and Citizens Memorial Club are built.

           In resolving to accept the trusteeship Council also requested that staff undertake further consultation
           with the Cooroy community and the Department of Mines and Natural Resources about possible
           future uses and management of the Cooroy Memorial Hall and then report back to Council.

           2.      Transfer of the DOGIT

           On 13 December the Department of Natural Resources and Mines transferred the DOGIT for Lot 1
           on Crown Plan C56038 to Council (Tile No 158775214, Dealing No 717710498). This transfer
           formalised Council’s responsibility as Trustee for the Hall.
           Subsequently Council’s Property and Facilities Manager has insured the Hall, received the keys to
           the Hall and taken over functional control of the building. Council has commenced discussions with
           the Cooroy RSL regarding tenure over the RSL Club building.
           Discussions with the Department over a land swap to solve the land tenure and building
           encroachment issues are ongoing.

           3.       Community Engagement
           Between November 1 and January 31 2017 staff have carried out the following community
           engagement activities.

           3.1.     Public Meeting
           A public meeting to discuss the future of the Cooroy Memorial Hall was held on Saturday 26
           November 2016.

           Over 120 people attended this meeting where they to listened to a presentation by Council on the
           status of the Hall and discussed:
           e   potential future uses for the Hall;
           e   the local community’s ability to contribute to the repair, maintenance and management of the
               Hall; and
           e   the possibility of replacing the Hall with a memorial or recreational park.

           The clear message from those members of the community attending the meeting was that they
           wanted the Hall retained as a memorial building. Potential future uses for the Hall included
           community events and exhibitions, dance classes, weddings and possibly even markets.

           There was also energy and enthusiasm from those present to contribute to the renovation of the
           Hall.

           On the other hand, there was little support expressed at the meeting for the possibility of replacing
           the Hall with a memorial or recreational park.
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