Post Election Meeting 2024, 8 April 2024
Date: Monday, 8 April 2024 at 10:00AM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 00:40:32
Synopsis: Deputy Mayor Brian Stockwell elected by secret ballot, Unity and SPARC affirmed, Disaster leadership set (Mayor Chair, Phillips Deputy/Recovery), Committees continued pending review, Hinterland meeting planned.
Meeting Attendees
Councillors
Frank Wilkie Karen Finzel Amelia Lorentson Jessica Phillips Brian Stockwell Tom Wegener Nicola Wilson Executive Officers
Acting Chief Executive Officer Larry Sengstock Director Community Services Kerri Contini Director Corporate Services Trent Grauf Acting Director Infrastructure Services Shaun Walsh Meeting Insight
Key Decisions & Discussions Frank Wilkie: Confirmed all councillors present and opened the post‑election meeting with three reports to decide (00:06; Minutes preamble). Larry Sengstock: Outlined statutory requirement to hold a post‑election meeting within 14 days and appoint a Deputy Mayor under s175 Local Government Act 2009, with secret ballot process if multiple nominees (01:12; Item 2.1). Frank Wilkie: Standing Orders suspended and later resumed to allow Deputy Mayor discussion (03:04; Item 2.1). Brian Stockwell: Nominated, argued capability via prior regional planning representation and committee chairing skills (03:49–06:24; Item 2.1). Karen Finzel: Nominated, emphasised outward‑facing engagement, organisational knowledge, and team building (06:27–09:22; Item 2.1). Amelia Lorentson: Nominated, asserted democratic mandate as top vote‑getter and clean OIA record; urged unity and diversity representation (09:29–16:48; Item 2.1). Larry Sengstock: Conducted secret ballot; announced Deputy Mayor as Brian Stockwell (16:52–25:33; Item 2.1). Frank Wilkie: Motion to appoint Brian Stockwell carried unanimously after debate on unity and SPARC values (25:33–26:58; Item 2.1). Larry Sengstock: Explained Local Disaster Management Group (LDMG) roles; typical practice is Mayor as Chair; not compulsory (28:43–32:43; Item 2.2). Frank Wilkie: Nominated himself as LDMG Chair; nominated Jessica Phillips as Deputy Chair and Disaster Recovery Chair citing her policing experience; carried unanimously (33:09–35:07; Item 2.2). Larry Sengstock: Proposed continuing existing committee structure for three months while options are explored; appointments to two Standing Committees and General Committee required (35:35–37:38; Item 2.3). Frank Wilkie: Council approved continuation of Planning & Environment and Services & Organisation Committees under s264 LGR 2012; each committee to appoint its own chair per s267; adopted meeting calendar to 30 June 2024; requested report on potential revised structure from 1 July; committee memberships set; carried unanimously (37:38–end; Item 2.3). Contentious / Transparency Matters Amelia Lorentson: Pressed a “top vote‑getter should be Deputy” precedent, referencing 2020 practice; framed decision as a test of democratic principles (09:29–16:48; Item 2.1). Process: Use of a secret ballot for Deputy Mayor reduces public visibility of individual votes yet conforms to described meeting procedure (01:12; 16:52; Item 2.1). Frank Wilkie: Addressed potential division post‑ballot, urging adherence to SPARC values and unity; unanimous formal resolution masks underlying contest (25:33–26:58; Item 2.1). Community access: Mayor flagged moving at least one ordinary meeting into the hinterland within three months by removing the “Tewantin chambers only” wording—improving visibility of Council in community settings (37:38–end; Item 2.3). Legal / Risk Statutory compliance: Deputy Mayor appointment expressly grounded in s175 Local Government Act 2009; meeting held as post‑election session within required timeframe (01:12; Item 2.1). Governance framework: Continuation of Standing Committees under s264 and chair appointments per s267 of the Local Government Regulation 2012 ensures lawful delegation structure and role clarity (Item 2.3). Decision integrity: Suspension and resumption of Standing Orders to permit candidate statements and secret ballot reflects defensible procedural fairness (03:04; 25:33; Item 2.1). Disaster roles: LDMG Chair/Deputy designations clarify spokesperson and recovery leadership, reducing operational ambiguity during emergencies (28:43–34:56; Item 2.2). Transition risk: Short‑term continuation of current meeting model with a flagged review balances stability with reform; report due for potential change from 1 July 2024 (35:35–37:38; Item 2.3). Community Engagement, Disaster Readiness, and Governance Settings Community engagement: Plan to hold at least one ordinary meeting in a hinterland hall within three months signals intent to decentralise access and visibility (37:38–end; Item 2.3). Democratic mandate debate: Lorentson tied Deputy Mayor selection to election vote counts, challenging custom versus codified law; Council opted for experience/continuity via secret ballot (09:29–16:48; 25:33; Item 2.1). Disaster readiness: Mayor as LDMG Chair aligns with community expectations of a single truth‑holder and spokesperson; Phillips’ policing background strengthens recovery leadership capacity (28:43–34:56; Item 2.2). Committee appointments: Planning & Environment: Wilkie, Lorentson, Stockwell, Wegener; Services & Organisation: Wilkie, Finzel, Phillips, Wilson; General Committee: Mayor and all councillors (Item 2.3). Cultural tone: Mayor emphasised SPARC values and resilience post‑contested vote to maintain functional cohesion early in term (25:33–26:58; Item 2.1). Meeting discipline: Unanimous formal votes on all three items demonstrate procedural unity despite competitive Deputy Mayor contest (All items; Items 2.1–2.3).
Official Meeting Minutes
MINUTES Post Election Meeting Monday, 8 April 2024 10:00 AM Council Chambers, 9 Pelican Street, Tewantin Crs Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson “Noosa Shire – different by nature” POST ELECTION MEETING MINUTES 8 APRIL 2024 1. ATTENDANCE & APOLOGIES COUNCILLORS Cr Frank Wilkie (Chair) Cr Karen Finzel Cr Amelia Lorentson Cr Jessica Phillips Cr Brian Stockwell Cr Tom Wegener Cr Nicola Wilson EXECUTIVE Acting Chief Executive Officer Larry Sengstock Director Community Services Kerri Contini Director Corporate Services Trent Grauf Acting Director Infrastructure Services Shaun Walsh APOLOGIES Nil 2. REPORTS DIRECT TO THE MEETING 2.1. APPOINTMENT OF DEPUTY MAYOR Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel I move that the operation of the Standing Orders or any relevant provision thereof be suspended to allow to allow discussion regarding the appointment of the Deputy Mayor. Carried unanimously. Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Jessica Phillips That Standing Orders be resumed. Carried unanimously. Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson That Council note the report by the Chief Executive Officer (Acting) to the Post Election Meeting dated 8 April 2024 and appoint Councillor Brian Stockwell as Deputy Mayor in accordance with Section 175 of the Local Government Act 2009. Carried unanimously. POST ELECTION MEETING MINUTES 8 APRIL 2024 2.2. APPOINTMENT OF LOCAL DISASTER MANAGEMENT GROUP CHAIRPERSON AND DEPUTY CHAIRPERSON Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel That Council note the report by the Chief Executive Officer (Acting) to the Post Election Meeting dated 8 April 2024 and: A. Appoint Cr Frank Wilkie to the role of Chairperson of the Local Disaster Management Group; and B. Appoint Cr Jessica Phillips to the role of Deputy Chairperson of the Local Disaster Management Group and Chair for the Local Disaster Recovery Group. Carried unanimously. 2.3. COMMITTEE STRUCTURE PROPOSED MEETING TIMETABLE UNTIL 30 JUNE 2024 Council Resolution Moved: Cr Frank Wilkie Seconded: Cr Brian Stockwell That Council note the report by the Chief Executive Officer (Acting) to the Post Election meeting dated 8 April 2024 regarding the continuation of Standing Committees and the adoption of the Council meeting timetable until 30 June 2024 and: A. Approve the continuation of the Planning and Environment Committee, the Services and Organisation Committee, and the General Committee as Standing Committees under section 264 of the Local Government Regulation 2012, with the relevant roles and responsibilities identified in the Chief Executive Officer’s report; B. Note that pursuant to section 267 of the Local Government Regulation 2012, each Committee will appoint its own chairperson; C. Adopt the times and dates of future meetings of the Council and Committees in accordance with the Meeting Calendar until 30 June 2024 shown at Attachment 1 to the report. D. Prepare a report to Council with potential revised meeting structure from 1 July 2024 to be presented in next available meeting round; E. Appoint the following Councillors to each of the Committees: Planning and Environment Committee Mayor Frank Wilkie Councillor Amelia Lorentson Councillor Brian Stockwell Councillor Tom Wegener Services and Organisation Committee Mayor Frank Wilkie Councillor Karen Finzel POST ELECTION MEETING MINUTES 8 APRIL 2024 Councillor Jessica Phillips Councillor Nicola Wilson General Committee The Mayor and all Councillors Carried unanimously. 3. CONFIDENTIAL SESSION Nil. 4. MEETING CLOSURE The meeting closed at 10:42 AM.
Meeting Transcript
Frank Wilkie 00:04.860
Well, we'll. Okay, well welcome everybody to the first meeting of the new term. This is the Post Election Meeting. It is a Special Meeting in very many regards. I'd like to begin by acknowledging that we're meeting on the traditional lands of the Kabi Kabi people. I pay my respects to elders past, present and emerging. I note we have all Councillors in attendance. For the record they are Councillor Jess Phillips, Councillor Nicola Wilson, Councillor Brian Stockwell, Councillor Amelia Lorentson, Councillor Tom Wegener and Councillor Karen Finzel. Welcome new term. As I said before it is a Special Meeting in many ways and my commitment to you all is providing you with the best advice and support to help you make the best decisions possible in the best long-term interests of this community. Occurs in primarily in meetings like this. So I wish you well and every success in your term. We have three reports direct to the Post Election Meeting and the first item is the appointment of the Deputy Mayor. Mr. Mayor could you please give us a summary of the report and the process that we're about to undertake? Certainly, Larry Sengstock 01:13.914
Thank you Mr. Mayor. Under section 175 of the Local Government Act 2009, within 14 days of the election conclusion and the declaration of the Councillors, we are to have a Post Election Meeting, which this meeting is. At that meeting we are to appoint a Deputy Mayor as the First Point of order. So we're proposing to do that in this meeting and as part of this agenda. So the. Way that we'll do that is I'll ask you to call for nominations for that position. If there are more than one that require a vote, then we'll have a secret ballot vote, which we're set up for, if required, where Councillors will all seven, including the Mayor, will vote on the positions, and it's an exhaustive vote. So if there's more than two, then we'll take all three. The person with the lowest votes drops out, then we go with the next two, and we vote again on those two, and we get to a position of Deputy Mayor. Okay, so that's the process, and if you'd like to now call for nominations, we can go for it. Frank Wilkie 02:29.511
Right, we'll get straight into it, Councillors. Can we have a show of hands of any Councillor who'd like to nominate for the position of Deputy Mayor? We have three nominations, and Councillor Brian Stockwell, Councillor Amelia Lorentson, Councillor Karen Finzel. Larry Sengstock 02:52.221
Okay, so the process will be that we will provide you with three minutes each to, sorry, we need to, sorry, suspend Standing Orders now. Yeah. Frank Wilkie 03:02.381
Yes, Sir. Okay, I'd like to move that we suspend Standing Orders to, oh yeah. I'd like to move that we suspend Standing Orders to allow discussion to take place regarding the appointment of the Deputy Mayor. Can I have a seconder for that, please? I'll do a second. Councillor Karen Finzel. All in favour? That's carried. Larry Sengstock 03:24.987
We'll now conduct the secret ballot. Okay, so the process is that we've agreed to allow each of the candidates, or each of the nominees, to speak for three minutes on their position and. Why they should be elected as Deputy Mayor. Okay, so who would like to go first? Councillor Stockwell. Brian Stockwell 03:48.591
So, Councillors, in my opinion, there's two key roles of a Deputy Mayor. The first is the public-facing and to stand in the mayor's stead, in their absence, or when delegated to do so. To fulfil this role, you need a thorough grasp of both the contemporary issues that are being discussed in their genesis in the community and Council. You need to have the ability to communicate the Council position in line with policy. And, desirably, with the credibility bestowed by a track record of support for the adoption of the position. The Mayor needs to be assured that you have the knowledge, experience and capabilities to represent the Shire. I believe with my extensive experience and relevant professional background. I possess those qualities and fulfil the role of Deputy Mayor well. For example, I regularly deputise for Mayor Stewart at the regional planning committee in the last term. Which is a ministerial forum with all the mayors of South East Queensland. The forum allowed me to build relationships. With the minister, now premier, his key advisers, as well as other mayors. The other public-facing role of Deputy Mayor has been the Chair of the important General Committee. I'm confident of the necessary skills and experience in chairing meetings. Which together with the thorough working knowledge of Standing Orders. Would enable me to effectively undertake that task. The second role is part of a political leadership team. These functions to are inward functions. Be effective the Deputy Mayor should be able to provide strategic support. Policy advice and suggestions on process to the Mayor on key issues as requested. Over the last two terms my strategic positions have been similar to the mayor's on all major issues. We share a desire to embody the long-held Noosa values and a commitment to the environment and the community. As part of the leadership I can aid the Mayor in charting a course forward that creates. A Shire that is Different by Nature for generations to come. I can bring decades of learning and research and extensive experience on topics of fundamental importance to the future of Noosa. An effective Deputy Mayor will also be an ambassador within the organisation through embodying the values. I have always been passionate about and committed to the Noosa Council mission, have a track record of walking the walk, and known for being honest, genuine, but not being afraid to think differently. I'm committed to a process of continuous improvement with my fellow Councillors and staff to ensure the position of Deputy Mayor is supportive, enabling collaboration between Councillors, staff and our partners in the community through respectful communication, encouragement of one another. In achieving our shared goals. Frank Wilkie 06:22.895
Thank you Councillor Stockwell. Who would like to go next? Karen, you can go next. Thank you. Karen Finzel 06:31.153
Thank you very much. Good morning and welcome to the people in the gallery and the people around the table. I'd like to take this opportunity to say thank you for the election campaign and for the opportunity to be considered for this position. I believe that I'd be good at this role because I understand and have experience in the Council. I understand the experience of leadership and how I'd be able to support the Mayor in his role. Stand around this table and be able to collaborate with each one of us collectively, individually and as an organisation. I believe that I would be able to support the Mayor with my experience of this organisation, what I've learned over the past four years and how I'd be able to support in leading each of, all of us and this community. I understand the Civic duties of this role and in the last four years I've been out to community and I have outward faced the community in open, transparent and honest dialogue. I believe that together collectively we need a strong outward facing Council that can meet the needs of the community and relate to them with matters of and also be able to reflect the organisational values and our strategic positions and where we're heading into the future. I feel that I'm good at communication and that I can openly and transparently and effectively deliver to our community what they need to hear and how they can receive that and understand the process of how their voice is heard through Council inwardly. And outwardly. I understand the organisational activities and how this organisation works from the lowest worker to the top worker around the executive table. I will be diligent in my duties in delivering those strategic plans to each other and the organisation. As for building a team, I think that I'm very good at being able to bring the team together and be to able to have open dialogue with each other and have emotional intelligence to understand us as individuals and each other and how we can get the job done. I would be honoured to represent the community at all levels of this organisation and be able to contribute effectively. I believe that jointly we'll be able to formulate our decisions and work together, encourage each other to actively support and shape transformative leadership and set concrete goals for this term with the Council, with each other and with our community. That together we can build a Council that our be proud of. Frank Wilkie 09:21.231
Thank you. Councillor Finzel. Thank you. Councillor Lorentson. Amelia Lorentson 09:30.374
Firstly, I'm deeply grateful for the overwhelming support that I received from our community regardless of to working towards unity for our community's progress and prosperity by working diligently and respectfully with Mayor Wilkie and the entire Council and focusing on the betterment of Noosa. Unity is what our community deserves and it's what it desires. With regards to the position of Deputy Mayor, I believe that I am the best choice this position for the following reasons. One, I received the most amount of votes and community support. The fact that I received the most votes demonstrates a clear message from the community signifies that a significant portion of the Noosa community trusts and supports my leadership and prioritises balance over share experience. Two, precedence. In 2020 the outgoing Mayor Clare Stewart nominated Councillor Frank Wilkie as Mayor based on previous experience as a Deputy Mayor but the main reason was that he had the community confidence as he quote topped the votes during the 2020 election. His nomination was supported unanimously. This aligns with the principal principle of respecting the community's wishes. It also indicates a precedent that aligns with democratic principles. That is the person with the most votes gets elected. Upholding this tradition of democratic precedence ensures consistency and more importantly, it respects the will of the electorate. Experience and ethical conduct. My four years of experience on the campus the Council has allowed me to navigate the intricacies of local government. Effectively, I have dedicated the past four years to this role, working tirelessly for up to 10 hours a day. Up to seven days a week. I do not have a side business or another paid job. This has always been my primary self-focus and my only job. My commitment is unwavering at 100%. And during this time I've invested heavily in building relationships and understanding the values and concerns that matter most to our community. Furthermore I have clean record without any charges or findings of inappropriate conduct by the office of independent assessor that underscores my ethical and responsible approach to public service. Four, strong woman vote and diversity. The recent election underscored the strong support for certain candidates especially women highlighting a significant shift towards valuing diverse perspectives and leadership styles. I would be honoured to represent this ethos as your Deputy Mayor. Diversity in thinking enriches our discussions and decision-making processes ultimately leading to better outcomes for everyone involved. Embracing this diversity strengthens inclusivity and strengthens gender representation within at the local government. Community values and priorities. The recent election results where inexperienced newcomers received thousands, up to more than,000 more votes than the experienced Councillors suggest that the community prioritises criteria beyond just experience. If was the most important criteria, then the candidate with the most experience should have got the most votes. That did not happen. Our community opted for a different style of leadership. The community prioritised balance over experience. It's crucial that we respect and respond to what the community values and expects from its leaders. Unity and collaboration. I am dedicated to upholding the values of integrity, diligence and respect in all my interactions with the Mayor and the entire Council. I am committed to prioritising unity and teamwork and working towards outcomes that benefit our community. I firmly believe that appointing me as deputy will significantly contribute to unity and cohesion within both the Council and the community in the upcoming term, as was evidenced by the positive impact of Councillor Wilkie's appointment as deputy last term. You as served a unifying force within our community and our Council. In conclusion, Councillors, today's decision carries more significance than simply appointing a Deputy Mayor. It's a test. Of our commitment to democratic principles and our commitment to listening to our community. Be heard? Shouldn't the voice of the electorate, representing the people that we hold more weight than the opinions of seven of us seated around this table? I wouldn't be standing here today if I had not received the most votes. Doing so in my opinion. Would not only disrespect the candidate with the most votes, but also, in my opinion, would disrespect and disregard the voice of the people we are elected to represent. There is one reason, Frank Wilkie, you are sitting here as Mayor. You've got the most votes. That is the main reason you were nominated by outgoing Mayor Stewart for the deputy position four years ago. This is how our democracy works. The community has spoken and the Councillor with the most votes, in my opinion, should be Deputy Mayor. This election, it's me. That's why I seek your support for the position of Deputy Mayor. I ask that you respect the wishes of our community, respect democratic precedence, acknowledge and respect my record of ethical conduct and experience, and entrust me with the responsibility of serving as Deputy Mayor, and allow me to support you, Mayor Wilkie, and the entire Council, and contribute to the continued success. Of Noosa, where the well-being of our community is prioritised above all else. Frank Wilkie 16:48.904
Thank you, Councillor Lorentson. Mr CEO. Larry Sengstock 16:53.002
Okay, so what we'll do is we'll hand out the cards. You just need to just need to write down the name of the person that you're voting for, place them in the box over there, then Amelia and I, and I'll get Shaun to help me as a scrutineer to make sure that we count those. Nominees we may get to point where there's somebody or two people have the same number of votes, we may have to go back and re-vote on those two, but we'll see how this pans out, okay? So, yes, if you want to come up and do it up at the lectern, so therefore you can do it privately it's really easy to say pet Larry Sengstock 20:21.606
Okay. Thank you. Do we'll you want your cell phone or do you want your cell phone? Thank you. Can I give a speech? She'll should be a little bit quicker than Kaiden does. Very much. Let's take a look at all of the rest of it. Teacher. Okay. So, based on these numbers, for person with the lowest votes is Councillor Finzel. So, thank you. So, we now go to the next round, and it'll be the same Frank Wilkie 21:46.179
On, Jess. Larry Sengstock 21:49.939
Sorry. I'll just get the cards. I think that's a technical sign okay, so we're now voting for the Larry Sengstock 25:27.181
And I can then announce that the Deputy Mayor is Brian Stockwell thank you Mr. Mayor. Congratulations Councillor Stockwell. Frank Wilkie 25:39.113
Thank you. And commiserations to Councillor Finzel and Lawrence. I now move to resume Standing Orders. Can I have a seconder please to resume Standing Orders? Councillor Stockwell? All in favour? That's carried. So I move the recommendation that the Council note the report by the by Chief Executive Officer. The Post Election Meeting dated 8th of April 2024 and appoint Councillor Stockwell as Deputy Mayor in accordance with section 175 of the Local Government Act. Can I have a seconder for that please? Councillor Wilson? I move that? All in favour? Sorry, I should speak to the motion before we put that to the vote. Councillors, we have just been put to our first test, which is a divisive vote. There is always going to be a Councillor elected as Deputy Mayor and a Councillor Wilkie is going to experience disappointment. I'm heartened by what I heard around this table about commitment to unity and also during our training on the SPARC values, the cultural values, which talks about respect and professionalism at every opportunity. That's very easy when things are going well, but those values are always tested in adversity and today is our first test. So I'm encouraging you and support you in adversity and I'm hoping that we can hold true to professional and respectful relationships despite adversity and we're going to face a lot this term and this is the first. For a bit of context, I had faced four elections before I became Deputy Mayor and I have every confidence that there is a bright future ahead for Councillor Lorentson and Councillor Finzel and all new Councillors because you have the qualities speak to longevity and resilience and professionalism so please let's get behind Councillor Stockwell as Deputy Mayor and I know he will serve well because his experience Councillors, has been recognised here today. You for your vote today. It was a difficult one. Anybody else wish to speak to the motion? Put it to the vote. Those in favour? That's carried unanimously thank you Councillors. The next item on agenda the is the appointment of a Local Disaster Management Group Chairperson and Deputy Chairperson. Mr CEO can you give us the summary of this report and the vote that may follow on this one please. Larry Sengstock 28:34.470
Certainly. Sorry I neglected to stand in the first one. Yeah me too. It was my fault. Frank Wilkie 28:40.395
Thank you for the advice Councillor Stockwell. Apologies. Larry Sengstock 28:44.786
The Local Disaster Management Group is a really important group that is part of our disaster management across the Shire. It involves not only people from Council but all of our servicing agencies as if there is a disaster, we are fully planned and able to stand up and act in the appropriate way should a disaster occur. What we meet on a quarterly basis formally in this chambers to discuss. Anything and make sure our plans and everything are on track. And if there are any imminent dangers that we see coming forward, whether it be flood, fire or the likes. Weather events, other weather events. Um we as Council we appoint a Chair of that group as well as a Deputy Chair. The is the Chair of the overall LDMG as we call it. Runs the meetings but also should there be a disaster for example flood where Council is responsible to take the leading role in a flood in a fire it's other agencies but in a flood but also just in any disaster that person then takes the responsibility of council's efforts during a disaster and is also the spokesperson during that because it's the formal spokesperson and that's really a very very important role going into any disaster as we've seen over that the number of years recently where you need a single spokesperson be holder the of the truth and to be the relayer of the truth as it stands with the data as it stands so what we are looking to do today is to elect that first of all as the Chair of the then we also have the Deputy Chair the of LDMG. Which is the assistant and assist the Mayor or citizen assist the Chair in the LDMG but also takes the responsibility of the recovery so they Chair a separate group which is the Disaster Recovery Group and that's a very important role too because after the disaster there's a whole lot of cleaning a whole lot of work to do during the disaster but then there's a cleaning up and as well as the psychological and the social impact that these disasters have on many people so that person then takes to Chair that group and that again is an extremely important role and even with the disasters that we've had in 2022 with the flood that we had here that role is still continuing so is continuing even to over two years later we're still in recovery mode so it's very very important that we have both of those roles filled and they're very very important to us as a community but during disasters and post and pre in fact with the planning. So what we're doing today is we need to call for nominations firstly for the Chair of the LDMG and then we need to call for nominations for the Deputy Chair of the LDMG. If there are more than one nominee then we'll go to a vote. Same process we've just gone through with the Deputy Mayor. Question: who normally performs the role of the Chair and why? In my experience the Chair has been the Mayor because again I think the community tends to look up to when during a disaster they want the you know the head of the State or the head of the community or the head of the Shire to take that role that's been the in the case it's not necessarily compulsory that the position but that's you know that's been the position I think if you look across all levels of government and local governments and that's a position but again it's not compulsory so it can be if somebody else wants to put their hand up then they're quite entitled to do Frank Wilkie 32:39.878
So so if you could call nominations for that well I'm calling for nominations of the Chair and I'll nominate myself as the Mayor for that I think the Mayor needs to be front and centre during a disaster so I nominate the position the Mayor in that role we have any nominations Larry Sengstock 33:05.329
Are there any other nominations Frank Wilkie 33:06.390
From the Chair okay we have nominations for the Deputy Chair Larry Sengstock 33:12.180
We can hold that one that the Chair one until we vote on the on both recommendations at the end so if we can call now for nominations for Deputy Chair Frank Wilkie 33:21.380
Councillor Jess Phillips there any other for Deputy Chair like there's only one nomination yes okay so in that case if I can move to moving the motion I appoint Councillor Wilkie to the role Chairperson of a Local Disaster Management Group and appoint Councillor Phillips to the role of Deputy Chairperson of a Local Disaster Management Group and Chair for the local Disaster Recovery Group, Sir jewel rowland. Role we have a seconder for that please seconded Councillor Finzel okay thank you Councillors that's very straightforward I think it is important that the Mayor front and centre of any disaster as the okay, CEO said the community expects that and I could certainly do my best to play my role in that regard it's expected and I'm fully cognisant of the responsibilities of that I welcome councillor Councillor Jess Phillips in the role of Deputy Chairperson of the local disaster group and Chair for the local Disaster Recovery Group she does have the experience as a policewoman and you've worked and has worked in that space and been present during these activity before and I feel very confident we have the right person in that role experience has this is a big factor there so fully endorse you as the Deputy Chair thank you any other councils wish to speak to the motion you would like to Jess would you like to speak to the motion no thank you I'll put it to the vote those in favour that's carried unanimously now move to the third item on the agenda which is the committee structure and proposed meeting timetable until June 2024 Larry can you give us an update on this three-month meeting schedule please Larry Sengstock 35:31.151
As part of the Deputy Mayor the heads of the LDMG and also to agree the schedule for our meetings going forward what we're proposing here is that we do the first three months of our meeting schedule so we currently have a meeting schedule where we have our two subcommittees or two committees that lead into the General Committee that lead into the Ordinary Meeting we is during the last cycle we had some discussions around whether that was the right model going forward given there's been changes over the last four years in the way that we operate and the way we conduct meetings with cameras and the like in terms of being able to be in the meetings and external so we'd like to explore that and investigate so what we're proposing is we just do the first three months and during that three months we have more discussions around the table in terms of whether that's the right model going forward or whether there are better models and there are a lot of different models across the country every Council has a different model much so we just want to explore whether that's the right model for us so we're proposing that the first three months we continue with our current state which is what we've had the two PME and the S&O as they're called and then the General Committee and the formal Ordinary Meeting we're the final tick of approval is given to the recommendations so we're proposing that if we're all in favour then we can do it we can change this meeting structure at any time during the four years but we're just saying over this first three months give us a chance to have a chat about it with new members around the table and see if that's the right model going forward. We may all agree that is we may not we might like to tweak it a little bit so that's all we're proposing and also at this meeting then we need to if we agree to that then we need to then appoint members to the two subcommittees the SNR and the PME committees. Frank Wilkie 37:39.304
Okay, thank you Mr. Mayor. Any questions of the CEO before I move a motion? Councillors I like to move the motion as it's slightly changed to what you appears before you in your reports that is that the we approve the continuation of the Planning & Environment Committee the Services & Organisation Committee the General Committee as standing committees section 264 of the Local Government Regulation 2012 with the relevant roles and responsibilities identified in the chief executive officer's report. Note that pursuant to section 267 of the Local Government Regulation 2012 each will appoint its own Chairperson. That can occur at the first meetings. C adopt the times and dates of future meetings of the Council and committees in accordance with the meeting calendar until June 30, 2024, shown at attachment 1 to the report. Stop, sorry, colon. D prepare a report to Council with potential revised meeting structure from 1st of July 2024 to be presented in the next available meeting round. E appoint the following Councillors to each of the committees. Planning & Environment Committee: Mayor Frank Wilkie, Councillor Amelia Lorentson, Councillor Brian Stockwell, cllr Tom Wegener. For the Services & Organisation Committee: Mayor Frank Wilkie, Councillor Karen Finzel, Councillor Jessica Phillips, Councillor Nicola Wilson, and the General Committee, the Mayor and all Councillors. May I have a seconder for that please? Councillor Stockwell. The site change taking out with meetings to be held at the Council chambers at Tewantin, because that accommodates our collective wish to take ordinary meetings out into the community, various locations, preferably in the hinterland on the first occasion, sometime within the next three months. So sometimes within the next three months we'll have at least one meeting in a hinterland, preferably in a hinterland. Hall. The other items there are the appointments to the committees and we can appoint the chairs at the first sitting of these committees and I hope that meets with your approval. Anybody else wish to speak to the motion? Okay, I put the motion. All in favour? That too is carried unanimously. Councillors, Councillors, that brings us to the end of the agenda for the first meeting of our term, Post Election Meeting. According to the meeting calendar that we adopted today, the next Ordinary Meeting will be at 10am on Thursday 18th of April 2024. I thank you all for your patience and your discipline today and I declare the meeting closed at 10:41. Thank you everybody. Related Noosa Council Meetings
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