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Services & Organisation Committee
Tuesday, 10 September 2024 @ 1:30PM - #707
Meeting Duration: 41 minutes
This Noosa Council meeting contains very poor audio quality.
This may have affected the transcription below and is beyond our control.
ALH lease renewal at Sunrise Shops approved with valuation and tender exemption, Precinct metrics and revenue discussed, Data privacy noted, Cultural Plan wrap-up, DFV network referred.
Agenda, decisions & supporting documents
Inside this meeting
CONFIRMATION OF MINUTES1 minuted event
Discussion ↗Sunrise Shops - Shop 5 Lease Renewal4 minuted events · 1 supporting record
Jump to transcript ↗Local Government Domestic and Family Violence Prevention Champions Network1 minuted event · 2 supporting records
Jump to transcript ↗Noosa Cultural Plan 2019-2023 Implementation Update1 minuted event · 2 supporting records
Jump to transcript ↗Jump links open a matching speaker passage, which may discuss more than one agenda item.
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Full Meeting Insight
Key Decisions & Discussions
• Frank Wilkie: Secured approval for Nicola Wilson to attend via Microsoft Teams under s254K Local Government Regulation (00:51; Attendance & Apologies).
• Robyn Mercer: Presented renewal of Shop 5, Sunrise Shops lease to Australian Leisure and Hospitality Group (ALH) for 3 years from 2 Jan 2025, with two 1‑year CEO‑approved extensions (01:53; Item 5.1).
• Karen Finzel: Committee unanimously endorsed the ALH lease renewal and applied the tender exemption under s236(1)(c)(iii) as a renewal to the existing tenant (10:54; Item 5.1).
• Robyn Mercer: Confirmed a legislatively required market valuation was obtained and rent maintained at current levels for the renewal (03:10–03:24; Item 5.1).
• Robyn Mercer: Outlined Sunrise Shops mix: 8 tenancies, anchor IGA (since Nov 2022), allied health, pharmacy, physio, dentist, bakery, bottle shop; prospective new GP tenancy (05:36; Item 5.1).
• SPEAKER_08: Smart‑precinct data shows avg 1,240 visits/day and 734 vehicles/day via anonymised IoT and LoRaWAN sensors; informs business case/options to optimise site (06:00–07:39; Item 5.1).
• Frank Wilkie: Sought revenue disclosure; staff advised approx $400k revenue in last FY with ~50% surplus to Council, trending upward with IGA’s arrival (07:39–07:51; Item 5.1).
• Karen Finzel: Managed a brief suspension and resumption to resolve Wilson’s audio, then retook and passed the 5.1 vote (08:42–10:16; Item 5.1).
• Kerri Contini: Explained LGAQ Domestic & Family Violence Prevention Champions Network; councillor observer plus two staff participants; sharing, not advocacy/decision‑making (11:36–15:39; Item 5.2).
• Frank Wilkie: Moved to refer the DFV Champions Network item to General Committee due to significance; carried unanimously (13:30–14:12; Item 5.2).
• SPEAKER_08/02: Noosa Cultural Plan 2019–2023 close‑out noted; majority objectives met; COVID‑impacted items rolling into 2025–2030 plan; targeted sector engagement underway (19:09–23:36; Item 6.1).
• Jessica Phillips: Probed consultant procurement; Cred Consulting selected after open process; local proposal not cost‑competitive; cost quantum not disclosed (28:44–29:59; Item 6.1).
Contentious / Transparency Matters
• Frank Wilkie: Stated $600k revenue; staff corrected to ~ for last FY with ~50% surplus—clarifies public revenue perceptions (07:39–07:51; Item 5.1).
• Jessica Phillips: Asked for consultancy cost; staff declined to state figure in session—raises transparency expectations on third‑party spend (29:44–30:15; Item 6.1).
• SPEAKER_08: Use of mobile device detection for foot‑traffic counting described as “fully anonymized”; no explicit reference to privacy impact assessment or IP Act notice (06:00–06:45; Item 5.1).
• Kerri Contini: Emphasised DFV network is not an advocacy forum; councillor role limited to observing/queries—clear boundary on mandate (11:36–15:39; Item 5.2).
• Robyn Mercer: Confirmed liquor store as “strategically important” anchor driver; community expectations around alcohol‑related impacts not canvassed publicly (01:53; Item 5.1).
Legal / Risk
• Committee: Lease tender exemption relied on s236(1)(c)(iii) LGR 2012 (renewal to existing tenant); risk if “genuine renewal” scope is exceeded by material changes—none indicated (Item 5.1).
• Robyn Mercer: Compliance noted with market valuation requirement for renewals; mitigates undervalue risk and s104 LGA sound contracting principles (03:10; Item 5.1).
• Chair/CEO: Attendance via Teams approved under s254K LGR; meeting suspended and resumed properly by resolution—protects decision validity and quorum integrity (00:51; 08:42–09:28; Attendance & Item 5.1).
• SPEAKER_08: IoT/mobile analytics raise privacy obligations under Information Privacy Act 2009 (Qld) and council data‑governance; ensure de‑identification, signage/notice, and vendor controls (06:00–06:45; Item 5.1).
• Committee: Leasing to ALH (liquor) may attract social impact scrutiny; consider alignment with Council Community Health/Wellbeing policies to pre‑empt reputational risk (01:53; Item 5.1).
• Arts & Culture: Consultant procurement described as competitive; ensure audit trail meets s104 LGA value‑for‑money and probity, given non‑disclosure of fee in open session (28:44–30:15; Item 6.1).
Sunrise Beach / Sunrise Shops
• Robyn Mercer: Centre metrics support commercial viability: 1,240 daily visits, 734 vehicles; IGA (since Nov 2022) lifted value; potential GP tenancy to deepen health mix (05:36–07:39; Item 5.1).
• Frank Wilkie: Tied asset returns to ratepayer relief; staff confirmed ~50% surplus on ~$400k revenue, trending up (07:39–07:51; Item 5.1).
• Committee: Lease continuity with ALH prioritised to sustain footfall and precinct economics; rent held at market‑tested current level (01:53–03:24; Item 5.1).
Cultural Plan, Events, and 2032 Olympics Context
• SPEAKER_08/02: 2019–2023 plan largely delivered despite COVID; hundreds of events, mobile library launched, RADF success; new 2025–2030 plan in early scoping (19:09–23:36; Item 6.1).
• SPEAKER_02: Focus areas flagged: creative industries support, live music recovery, local participation in major events, disaster‑recovery arts for resilience (27:01–33:40; Item 6.1).
• Frank Wilkie: Queried “cultural Olympics” linkage; awaiting State guidance; expectation of arts funding aligned to 2032 opportunities; new gallery feasibility a priority (35:19–38:37; Item 6.1).
• Jessica Phillips: Confirmed Cred Consulting engagement for targeted creative‑industry consultation; other engagement done in‑house (28:44–29:59; Item 6.1).
Domestic & Family Violence Prevention Network
• Kerri Contini: Network meets 3–4 times/year (virtual) to share LG learnings; Noosa to nominate one councillor (observer) and two staff; programs may later return to Council for funding decisions (11:36–16:55; Item 5.2).
• Amelia Lorentson: Sought clarity on councillor suitability; interest valued, no prerequisite experience required (17:38–18:01; Item 5.2).
• Committee: Referred to General Committee for fuller debate given significance (13:30–13:57; Item 5.2).
• Frank Wilkie: Secured approval for Nicola Wilson to attend via Microsoft Teams under s254K Local Government Regulation (00:51; Attendance & Apologies).
• Robyn Mercer: Presented renewal of Shop 5, Sunrise Shops lease to Australian Leisure and Hospitality Group (ALH) for 3 years from 2 Jan 2025, with two 1‑year CEO‑approved extensions (01:53; Item 5.1).
• Karen Finzel: Committee unanimously endorsed the ALH lease renewal and applied the tender exemption under s236(1)(c)(iii) as a renewal to the existing tenant (10:54; Item 5.1).
• Robyn Mercer: Confirmed a legislatively required market valuation was obtained and rent maintained at current levels for the renewal (03:10–03:24; Item 5.1).
• Robyn Mercer: Outlined Sunrise Shops mix: 8 tenancies, anchor IGA (since Nov 2022), allied health, pharmacy, physio, dentist, bakery, bottle shop; prospective new GP tenancy (05:36; Item 5.1).
• SPEAKER_08: Smart‑precinct data shows avg 1,240 visits/day and 734 vehicles/day via anonymised IoT and LoRaWAN sensors; informs business case/options to optimise site (06:00–07:39; Item 5.1).
• Frank Wilkie: Sought revenue disclosure; staff advised approx $400k revenue in last FY with ~50% surplus to Council, trending upward with IGA’s arrival (07:39–07:51; Item 5.1).
• Karen Finzel: Managed a brief suspension and resumption to resolve Wilson’s audio, then retook and passed the 5.1 vote (08:42–10:16; Item 5.1).
• Kerri Contini: Explained LGAQ Domestic & Family Violence Prevention Champions Network; councillor observer plus two staff participants; sharing, not advocacy/decision‑making (11:36–15:39; Item 5.2).
• Frank Wilkie: Moved to refer the DFV Champions Network item to General Committee due to significance; carried unanimously (13:30–14:12; Item 5.2).
• SPEAKER_08/02: Noosa Cultural Plan 2019–2023 close‑out noted; majority objectives met; COVID‑impacted items rolling into 2025–2030 plan; targeted sector engagement underway (19:09–23:36; Item 6.1).
• Jessica Phillips: Probed consultant procurement; Cred Consulting selected after open process; local proposal not cost‑competitive; cost quantum not disclosed (28:44–29:59; Item 6.1).
Contentious / Transparency Matters
• Frank Wilkie: Stated $600k revenue; staff corrected to ~ for last FY with ~50% surplus—clarifies public revenue perceptions (07:39–07:51; Item 5.1).
• Jessica Phillips: Asked for consultancy cost; staff declined to state figure in session—raises transparency expectations on third‑party spend (29:44–30:15; Item 6.1).
• SPEAKER_08: Use of mobile device detection for foot‑traffic counting described as “fully anonymized”; no explicit reference to privacy impact assessment or IP Act notice (06:00–06:45; Item 5.1).
• Kerri Contini: Emphasised DFV network is not an advocacy forum; councillor role limited to observing/queries—clear boundary on mandate (11:36–15:39; Item 5.2).
• Robyn Mercer: Confirmed liquor store as “strategically important” anchor driver; community expectations around alcohol‑related impacts not canvassed publicly (01:53; Item 5.1).
Legal / Risk
• Committee: Lease tender exemption relied on s236(1)(c)(iii) LGR 2012 (renewal to existing tenant); risk if “genuine renewal” scope is exceeded by material changes—none indicated (Item 5.1).
• Robyn Mercer: Compliance noted with market valuation requirement for renewals; mitigates undervalue risk and s104 LGA sound contracting principles (03:10; Item 5.1).
• Chair/CEO: Attendance via Teams approved under s254K LGR; meeting suspended and resumed properly by resolution—protects decision validity and quorum integrity (00:51; 08:42–09:28; Attendance & Item 5.1).
• SPEAKER_08: IoT/mobile analytics raise privacy obligations under Information Privacy Act 2009 (Qld) and council data‑governance; ensure de‑identification, signage/notice, and vendor controls (06:00–06:45; Item 5.1).
• Committee: Leasing to ALH (liquor) may attract social impact scrutiny; consider alignment with Council Community Health/Wellbeing policies to pre‑empt reputational risk (01:53; Item 5.1).
• Arts & Culture: Consultant procurement described as competitive; ensure audit trail meets s104 LGA value‑for‑money and probity, given non‑disclosure of fee in open session (28:44–30:15; Item 6.1).
Sunrise Beach / Sunrise Shops
• Robyn Mercer: Centre metrics support commercial viability: 1,240 daily visits, 734 vehicles; IGA (since Nov 2022) lifted value; potential GP tenancy to deepen health mix (05:36–07:39; Item 5.1).
• Frank Wilkie: Tied asset returns to ratepayer relief; staff confirmed ~50% surplus on ~$400k revenue, trending up (07:39–07:51; Item 5.1).
• Committee: Lease continuity with ALH prioritised to sustain footfall and precinct economics; rent held at market‑tested current level (01:53–03:24; Item 5.1).
Cultural Plan, Events, and 2032 Olympics Context
• SPEAKER_08/02: 2019–2023 plan largely delivered despite COVID; hundreds of events, mobile library launched, RADF success; new 2025–2030 plan in early scoping (19:09–23:36; Item 6.1).
• SPEAKER_02: Focus areas flagged: creative industries support, live music recovery, local participation in major events, disaster‑recovery arts for resilience (27:01–33:40; Item 6.1).
• Frank Wilkie: Queried “cultural Olympics” linkage; awaiting State guidance; expectation of arts funding aligned to 2032 opportunities; new gallery feasibility a priority (35:19–38:37; Item 6.1).
• Jessica Phillips: Confirmed Cred Consulting engagement for targeted creative‑industry consultation; other engagement done in‑house (28:44–29:59; Item 6.1).
Domestic & Family Violence Prevention Network
• Kerri Contini: Network meets 3–4 times/year (virtual) to share LG learnings; Noosa to nominate one councillor (observer) and two staff; programs may later return to Council for funding decisions (11:36–16:55; Item 5.2).
• Amelia Lorentson: Sought clarity on councillor suitability; interest valued, no prerequisite experience required (17:38–18:01; Item 5.2).
• Committee: Referred to General Committee for fuller debate given significance (13:30–13:57; Item 5.2).
Full Official Meeting Minutes
MINUTES
Services & Organisation
Committee Meeting
Tuesday, 10 September 2024
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Jessica Phillips, Frank Wilkie, Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
1. ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Frank Wilkie
Cr Nicola Wilson (via Microsoft Teams)
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Chief Executive Officer Larry Sengstock
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That in accordance with Section 254K of the Local Government Regulation, Cr Wilson is approved to attend the Services & Organisation Meeting dated 10 September 2024 via Microsoft Teams.
Carried unanimously.
2. CONFIRMATION OF MINUTES
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
The Minutes of the Services & Organisation Committee Meeting held on 6 August be received and confirmed.
Carried unanimously.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
5.1. Sunrise Shops - Shop 5 Lease Renewal
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee Meeting dated 10 September 2024 and A. Approve the lease renewal to Australian Leisure and Hospitality Group Pty Limited for Shop 5, Sunrise Shops for three (3) years commencing 2 January 2025; B. Authorise the Chief Executive Office to award a subsequent two (2) one (1) year extensions of the lease subject to the lessee complying with the terms of the lease; and C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (c) (iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That the meeting be adjourned to allow Council to resolve technical difficulties for Cr Wilson.
Carried unanimously.
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That the meeting be resumed.
Carried unanimously.
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee Meeting dated 10 September 2024 and A. Approve the lease renewal to Australian Leisure and Hospitality Group Pty Limited for Shop 5, Sunrise Shops for three (3) years commencing 2 January 2025; B. Authorise the Chief Executive Office to award a subsequent two (2) one (1) year extensions of the lease subject to the lessee complying with the terms of the lease; and
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (c) (iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Carried unanimously.
5.2. LOCAL GOVERNMENT DOMESTIC AND FAMILY VIOLENCE PREVENTION
CHAMPIONS NETWORK
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Services & Organisation Committee Agenda Item 5.2 be referred to the General Committee due to the significance of the matter.
Carried unanimously.
6. REPORTS FOR NOTING BY THE COMMITTEE
6.1. NOOSA CULTURAL PLAN 2019-2023 IMPLEMENTATION UPDATE
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Arts and Culture Manager to the Services & Organisation Committee dated 10 September 2024 regarding the conclusion of the Noosa Cultural Plan 2019-2023.
Carried unanimously.
7. CONFIDENTIAL SESSION
Nil.
8. MEETING CLOSURE
The meeting closed at 2.31 PM
Services & Organisation
Committee Meeting
Tuesday, 10 September 2024
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Jessica Phillips, Frank Wilkie, Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
1. ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Frank Wilkie
Cr Nicola Wilson (via Microsoft Teams)
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Chief Executive Officer Larry Sengstock
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That in accordance with Section 254K of the Local Government Regulation, Cr Wilson is approved to attend the Services & Organisation Meeting dated 10 September 2024 via Microsoft Teams.
Carried unanimously.
2. CONFIRMATION OF MINUTES
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
The Minutes of the Services & Organisation Committee Meeting held on 6 August be received and confirmed.
Carried unanimously.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
5.1. Sunrise Shops - Shop 5 Lease Renewal
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee Meeting dated 10 September 2024 and A. Approve the lease renewal to Australian Leisure and Hospitality Group Pty Limited for Shop 5, Sunrise Shops for three (3) years commencing 2 January 2025; B. Authorise the Chief Executive Office to award a subsequent two (2) one (1) year extensions of the lease subject to the lessee complying with the terms of the lease; and C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (c) (iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That the meeting be adjourned to allow Council to resolve technical difficulties for Cr Wilson.
Carried unanimously.
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That the meeting be resumed.
Carried unanimously.
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Commercial Business Advisor to the Services and Organisation Committee Meeting dated 10 September 2024 and A. Approve the lease renewal to Australian Leisure and Hospitality Group Pty Limited for Shop 5, Sunrise Shops for three (3) years commencing 2 January 2025; B. Authorise the Chief Executive Office to award a subsequent two (2) one (1) year extensions of the lease subject to the lessee complying with the terms of the lease; and
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 10 SEPTEMBER 2024
C. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (c) (iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Carried unanimously.
5.2. LOCAL GOVERNMENT DOMESTIC AND FAMILY VIOLENCE PREVENTION
CHAMPIONS NETWORK
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Services & Organisation Committee Agenda Item 5.2 be referred to the General Committee due to the significance of the matter.
Carried unanimously.
6. REPORTS FOR NOTING BY THE COMMITTEE
6.1. NOOSA CULTURAL PLAN 2019-2023 IMPLEMENTATION UPDATE
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council note the report by the Arts and Culture Manager to the Services & Organisation Committee dated 10 September 2024 regarding the conclusion of the Noosa Cultural Plan 2019-2023.
Carried unanimously.
7. CONFIDENTIAL SESSION
Nil.
8. MEETING CLOSURE
The meeting closed at 2.31 PM
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Disclaimer: The transcript below is produced by our own transcription systems and will contain errors and omissions, including incorrect speaker attribution. It is provided for informational purposes only and may be inaccurate or incomplete — do not rely on this content; for definitive statements, speakers, decisions and context, always refer to official council sources. We accept no responsibility or liability for any reliance on it.
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Summary: [[ bm.synopsis ]]
Councillors:
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Committee Members:
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Non Committee Members:
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Executive:
[[ bm.Executive.join(', ') ]]
Apologies:
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Public Question Time:
[[ bm.publicQuestionTime.join(', ') ]]
Deputations:
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[[ formatBookmarkAdded(bm.created_at) ]]
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