Key Decisions & Discussions
• Karen Finzel: Committee unanimously approved renewing Poolside NAC’s café lease for two years at $59k p.a. ex GST (Year 1) rising to $62k (Year 2), with CEO-authorised three one-year CPI-indexed extensions (02:12–05:26; Item 7.1).
• Brad Chalmers: Market rental assessed at $60k; Year 1 set to $59k to offset revenue impacts from planned filtration works closing the 50m and program pools for several weeks (02:12–03:49; Item 7.1).
• Frank Wilkie: Confirmed reliance on Local Government Regulation tender exemption for renewing to existing tenant; officer concurred (04:01–05:13; Item 7.1).
• Amelia Lorentson: Pressed for inclusion of sustainability and single-use waste reduction clauses; officer outlined a “hybrid” approach allowing reusables and some takeaway cups, and took specifics on notice (05:37–07:57; Item 7.1).
• Committee: Entered confidential session under s254J(3)(g) LGR 2012 to discuss commercial negotiations on mowing contract, compost facility grant/budget, and landfill capping technology (09:21–09:54; Closure motion; Minutes p.9).
• Council (post-closed): Awarded Contract CN25082 to APG Group Pty Ltd for turf mowing and maintenance (Separable Portions A and B), two-year initial term from 1 Jun 2026 with two optional 24‑month extensions (31:41–33:10; Item 9.1).
• CEO Larry Sengstock: Read key CN25082 terms into the record; delegation to CEO to negotiate, finalise, execute, and administer contract (31:53–33:05; Item 9.1).
• Council: Endorsed submitting a City Deal Organics Processing Grant for the Compost Facility; approved up to $9m co-contribution, contingent on external funding and later D&C approval (34:00–35:09; Item 9.2).
• Nicola Wilson: Read delegation for CEO to execute grant documentation and, if successful, finalise funding agreements per governance and procurement requirements (34:53–35:09; Item 9.2).
• Council: Selected Option 3 Engineered Capping Technology for North and Eastern Batter landfill capping; CEO authorised to proceed with design and procurement (35:31–35:47; Item 9.3).
• All items: All decisions carried unanimously by Finzel, Phillips, Wilson, and Wilkie (multiple points; Items 7.1, 9.1, 9.2, 9.3).
Contentious / Transparency Matters
• Lease tender bypass: Renewal proceeded without open tender, relying on LGR 2012 s236(1)(c)(iii) existing-tenant exception; justification included market valuation and proven performance (04:01–05:13; Item 7.1).
• Public interest balance: Chair and officers emphasised continuity and value; however, no comparative market testing beyond valuation was presented in open session (02:12–05:26; Item 7.1).
• Sustainability clause opacity: Specific contractual wording on single-use plastic reduction not disclosed; officer to revert, indicating partial transparency gap on policy implementation (06:34–07:57; Item 7.1).
• Confidential session scope: Properly closed for commercial negotiations under s254J(3)(g), but no non-confidential summaries of evaluation criteria or options were provided on reopening (31:20–33:10; Items 9.1–9.3).
• Delegations breadth: Significant CEO delegations for contract administration and future options/extensions noted; oversight mechanisms were not detailed in open session (31:53–33:05; Items 9.1, 9.2, 9.3).
Legal / Risk
• LGR 2012 s236(1)(c)(iii): Lawful exception to tender for leasing to an existing tenant applied; minutes reflect explicit reliance, lowering procurement challenge risk (Item 7.1).
• LGR 2012 s254J(3)(g): Meeting lawfully closed for commercial negotiations; reopening and resolutions recorded, aligning with transparency duties under the Local Government Act framework (09:21; Reopen 31:20; Items 9.1–9.3).
• ECI procurement: Compost Facility progressing under previously endorsed Early Contractor Involvement; reduces delivery risk by de-risking scope before D&C but requires strong probity controls (34:00–35:09; Item 9.2).
• Conditional budgeting: $9m co-contribution ring‑fenced and contingent on grant success and separate D&C approval, mitigating financial exposure (34:00–35:09; Item 9.2).
• Operational continuity risk: NAC filtration works will temporarily reduce patronage; rent set below market in Year 1 to share impact and sustain tenancy viability (02:12–03:49; Item 7.1).
• Contract extension risk: CN25082 includes two optional 24‑month extensions subject to satisfactory performance; requires documented KPIs and performance reviews to prevent rollover risk (31:53–33:05; Item 9.1).
Environmental Concerns
• NAC waste minimisation: Hybrid model supports reusables and some takeaway cups; aligns with Council’s motion promoting voluntary transition from single-use cups, but enforcement levers unclear (05:37–07:57; Item 7.1).
• Compost Facility: City Deal Organics Processing Grant pursuit and $9m co-funding signal commitment to regional organics diversion and methane reduction (34:00–35:09; Item 9.2).
• Landfill capping: Adoption of Engineered Capping Technology for North and Eastern Batters targets leachate/gas control and regulatory compliance; design/procurement to proceed (35:31–35:47; Item 9.3).
• Parks maintenance: CN25082 award to APG Group suggests continuity in turf care; environmental performance requirements (e.g., fuel, noise, chemical use) were not discussed in open session (31:41–33:10; Item 9.1).
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Services & Organisation Committee Meeting
Tuesday, 7 April 2026 @ 1:30PM - #938
Meeting Duration: 36 minutes
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Lease renewal for Poolside NAC café approved, Two-yr term w/ three 1-yr options, Sustainability clauses pending, Confidential negotiations, Mowing contract awarded, Compost grant, Landfill capping endorsed.
Committee members
Non committee members
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Meeting Resources
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Official Meeting MinutesRead minutes ↗
MINUTES
Services & Organisation
Committee Meeting
Tuesday, 7 April 2026
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
1 DECLARATION OF OPENING
The meeting was declared open at 1.30pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips (via Microsoft Teams)
Cr Nicola Wilson
Cr Frank Wilkie
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Infrastructure Services Shaun Walsh
Acting Director Corporate Services Margaret Gatt
APOLOGIES
Nil.
4 CONFIRMATION OF MINUTES
4.1 SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 10 MARCH 2026 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson That the Minutes of the Services & Organisation Committee Meeting held on 10 March 2026 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
5. PRESENTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
6. DEPUTATIONS
Nil.
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 NOOSA AQUATIC CENTRE CAFE LEASE RENEWAL
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council
A. Note the report by the Sport and Active Lifestyles Manager to the Services & Organisation Committee dated 7 April 2026; B. Approve the lease renewal to Poolside NAC for the operations of the Noosa Aquatic Centre Café for two (2) years commencing 1 April 2026 at a rate of $59,000 p.a ex GST and increasing to $62,000 p.a ex GST in year 2; C. Authorise the Chief Executive Officer to award three (3) subsequent one-year extensions, each incorporating a CPI increase, subject to the lessee complying with the terms of the lease; and D. Apply the exception to the requirement for tendering of the lease, under Section 236(1)(c)(iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CLOSED SESSION
CLOSURE OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Nicola Wilson
That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing the potential commercial negotiations in relation to:
Item 9.1 - CONTRACT CN25082 PROVISION OF TURF MOWING
& MAINTENANCE SERVICES
Item 9.2 - FORMALISATION OF BUDGET AND GRANT
APPLICATION AUTHORITY – COMPOST FACILITY PROJECT
Item 9.3 - LANDFILL CAPPING TECHNOLOGY
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
REOPENING OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That the meeting be re-opened to the public.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.1 CONTRACT CN25082 PROVISION OF TURF MOWING &
MAINTENANCE SERVICES
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Parks and Streetscapes Coordinator to the Services & Organisation Committee dated 7 April 2026; B. Award Contract No. CN25082 for Provision of Turf Mowing and Maintenance Services under a schedule of rates contract, for an initial term of two (2) years commencing 1 June 2026 and expiring on 30 June 2028, to the following contractor:
1. APG Group Pty Ltd for Separable Portions A and B; and C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and do all things necessary to administer the Contract on behalf of Council, and, subject to satisfactory performance of the contractor, approve the options to extend the contract at the expiry of initial term for a further two (2) periods of up to 24 months each.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.2 FORMALISATION OF BUDGET AND GRANT APPLICATION
AUTHORITY – COMPOST FACILITY PROJECT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Frank Wilkie
That Council note the report by the Waste Manager to the Services & Organisation Committee dated 7 April 2026 regarding the Compost Project; and A. Note that the Compost Facility project is progressing under the previously endorsed ECI procurement process; B. Endorse the submission of a funding application under the forthcoming City Deal Organics Processing Grant; C. Approve Council’s financial contribution of up to $9 million as the required co-contribution for the grant application, and formalise the associated capital budget envelope, on the basis that this funding will only be expended if external grant funding is secured and a future Design & Construct contract is separately approved by Council;
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
D. Delegate authority to the Chief Executive Officer to execute all documentation necessary for the grant application and, if successful, to negotiate and finalise any associated funding agreements in accordance with Council’s governance and procurement requirements.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.3 LANDFILL CAPPING TECHNOLOGY
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
That Council
A. Note the report by the Waste Manager to the Services & Organisation Committee dated 7 April 2026 including the findings of the technical reviews and due diligence investigations; B. Approve Option 3 - Engineered Capping Technology as the preferred capping method for the North and Eastern Batter Capping projects (511010); and C. Authorise the CEO to proceed with design and procurement activities to support the preferred methodology selected in part B above.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
10 MEETING CLOSURE
The meeting closed at 2.07pm.
Services & Organisation
Committee Meeting
Tuesday, 7 April 2026
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
1 DECLARATION OF OPENING
The meeting was declared open at 1.30pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips (via Microsoft Teams)
Cr Nicola Wilson
Cr Frank Wilkie
NON COMMITTEE MEMBERS
Cr Amelia Lorentson
Cr Tom Wegener
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Infrastructure Services Shaun Walsh
Acting Director Corporate Services Margaret Gatt
APOLOGIES
Nil.
4 CONFIRMATION OF MINUTES
4.1 SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 10 MARCH 2026 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson That the Minutes of the Services & Organisation Committee Meeting held on 10 March 2026 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
5. PRESENTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
6. DEPUTATIONS
Nil.
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 NOOSA AQUATIC CENTRE CAFE LEASE RENEWAL
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council
A. Note the report by the Sport and Active Lifestyles Manager to the Services & Organisation Committee dated 7 April 2026; B. Approve the lease renewal to Poolside NAC for the operations of the Noosa Aquatic Centre Café for two (2) years commencing 1 April 2026 at a rate of $59,000 p.a ex GST and increasing to $62,000 p.a ex GST in year 2; C. Authorise the Chief Executive Officer to award three (3) subsequent one-year extensions, each incorporating a CPI increase, subject to the lessee complying with the terms of the lease; and D. Apply the exception to the requirement for tendering of the lease, under Section 236(1)(c)(iii) of the Local Government Regulation 2012 as the renewal is to the existing tenant.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CLOSED SESSION
CLOSURE OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Nicola Wilson
That the meeting be closed to the public pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing the potential commercial negotiations in relation to:
Item 9.1 - CONTRACT CN25082 PROVISION OF TURF MOWING
& MAINTENANCE SERVICES
Item 9.2 - FORMALISATION OF BUDGET AND GRANT
APPLICATION AUTHORITY – COMPOST FACILITY PROJECT
Item 9.3 - LANDFILL CAPPING TECHNOLOGY
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
REOPENING OF THE MEETING TO THE PUBLIC
Committee Resolution
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That the meeting be re-opened to the public.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.1 CONTRACT CN25082 PROVISION OF TURF MOWING &
MAINTENANCE SERVICES
Committee Recommendation
Moved: Cr Frank Wilkie
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Parks and Streetscapes Coordinator to the Services & Organisation Committee dated 7 April 2026; B. Award Contract No. CN25082 for Provision of Turf Mowing and Maintenance Services under a schedule of rates contract, for an initial term of two (2) years commencing 1 June 2026 and expiring on 30 June 2028, to the following contractor:
1. APG Group Pty Ltd for Separable Portions A and B; and C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and do all things necessary to administer the Contract on behalf of Council, and, subject to satisfactory performance of the contractor, approve the options to extend the contract at the expiry of initial term for a further two (2) periods of up to 24 months each.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.2 FORMALISATION OF BUDGET AND GRANT APPLICATION
AUTHORITY – COMPOST FACILITY PROJECT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Frank Wilkie
That Council note the report by the Waste Manager to the Services & Organisation Committee dated 7 April 2026 regarding the Compost Project; and A. Note that the Compost Facility project is progressing under the previously endorsed ECI procurement process; B. Endorse the submission of a funding application under the forthcoming City Deal Organics Processing Grant; C. Approve Council’s financial contribution of up to $9 million as the required co-contribution for the grant application, and formalise the associated capital budget envelope, on the basis that this funding will only be expended if external grant funding is secured and a future Design & Construct contract is separately approved by Council;
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 APRIL 2026
D. Delegate authority to the Chief Executive Officer to execute all documentation necessary for the grant application and, if successful, to negotiate and finalise any associated funding agreements in accordance with Council’s governance and procurement requirements.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
9.3 LANDFILL CAPPING TECHNOLOGY
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Nicola Wilson
That Council
A. Note the report by the Waste Manager to the Services & Organisation Committee dated 7 April 2026 including the findings of the technical reviews and due diligence investigations; B. Approve Option 3 - Engineered Capping Technology as the preferred capping method for the North and Eastern Batter Capping projects (511010); and C. Authorise the CEO to proceed with design and procurement activities to support the preferred methodology selected in part B above.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
10 MEETING CLOSURE
The meeting closed at 2.07pm.
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