MINUTES

Ordinary Meeting

Thursday, 20 March 2025

10:00 AM
Council Chambers, 9 Pelican Street, Tewantin

Cr Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian Stockwell, Tom Wegener, Nicola Wilson

“Noosa Shire – different by nature”
ORDINARY MEETING MINUTES 20 MARCH 2025

1. DECLARATION OF OPENING

The meeting was declared open at 10.01am.

2. ACKNOWLEDGEMENT OF COUNTRY

Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.

3. ATTENDANCE & APOLOGIES

COUNCILLORS
Cr Frank Wilkie (Chair)
Cr Karen Finzel
Cr Jessica Phillips
Cr Amelia Lorentson
Cr Brian Stockwell
Cr Tom Wegener (via Microsoft Teams)
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Acting Director Corporate Services Margaret Gatt
Director Development & Regulation Richard MacGillivray
Director Strategy and Environment Kim Rawlings
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

4. CONFIRMATION OF MINUTES

4.1. ORDINARY MEETING MINUTES DATED 20 FEBRUARY 2025

Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That the Minutes of the Ordinary Meeting held on 20 February be received and confirmed, with A. The addition of the following words, highlighted below, to the Response to Public Question Time 8.4 Q1 to Craig Vella as follows:
"Thank you for your question regarding the Go Noosa program and the potential use of the Sustainable Transport Levy for boat ramp and parking improvements. Firstly, to clarify, while the Sustainable Transport Levy is budgeted to raise approximately $933,000 in the 2023/24 financial year, these funds are allocated to various sustainable transport initiatives as outlined in report. The Free Bus Service, while significant, does not account for the entire levy amount. Following Council’s recent decision to cease the Free Weekend Bus Services, options for the reallocation of these funds will be considered in due course. However, under the existing levy framework, all funded initiatives
ORDINARY MEETING MINUTES 20 MARCH 2025

must align with the primary objectives of sustainable transport management, congestion reduction, and encouraging active and public transport use. The Sustainable Transport Levy is not intended to fund infrastructure improvements for private vehicle and boat trailer parking, including those at Hilton Esplanade or other boat ramps in Noosa Shire. As outlined in Council’s Transport policy, the levy is specifically designed to support initiatives such as public transport services, park-and-ride facilities, intelligent transport systems, and congestion management strategies. Council acknowledges the importance of boat ramp facilities and associated parking for the community and note that the ‘on-land component’ of the Hilton Esplanade boat ramp and parking area has been identified for planning and design work in the 2025-26 Financial Year. Council will also continue to explore funding opportunities for these desired upgrades.
We appreciate your engagement on this matter and encourage continued community participation in shaping Noosa’s transport and infrastructure priorities." and B. Update the 20 February 2025 Minutes accordingly.
Carried unanimously.

5. PETITIONS

Nil.

6. PRESENTATIONS

Nil.

7. DEPUTATIONS

Nil.

8. PUBLIC QUESTION TIME

8.1. KEN & DESLEY NIXON

QUESTION 1
Will Council implement regulated parking on the eastern side of Kingfisher Drive North of Brolga Place?
Response provided by Shaun Walsh Director Infrastructure Services Noosa Council is currently developing a Parking Management Plan, a key initiative under the Noosa Corporate Plan, designed to ensure equitable, sustainable, adaptable, and efficient parking and kerbside management that can be applied to centres across the Shire that are experiencing parking issues. This plan will establish a framework and clear guidelines for managing both kerbside and offstreet parking, balancing capacity, demand, and community needs while providing a structured framework for evaluating future parking requests. The plan is being developed through a multi-stage process, including data collection, preparation of a decision matrix and kerbside hierarchy, feasibility studies, and stakeholder engagement. It is expected to be finalised in 2025. The outcomes of this plan will help assess parking demand in the area and identify the most effective management techniques to support the community and local businesses. Council is aware of critical parking issues around the Peregian Beach village, and will use your submission to help inform the Parking Management Plan
ORDINARY MEETING MINUTES 20 MARCH 2025

QUESTION 2
Will Council provide a few more sets of bollards along the eastern side of Kingfisher Drive, similar to those that have been in place for many years adjacent to Brolga Place?
Response provided by Shaun Walsh Director Infrastructure Services The traffic controls along Kingfisher Drive were placed many years near ago to Brolga Place and are a mixture of bollards, white and red delineator posts and boulders. As outlined above, assessment of new controls would await the Parking Management Plan and Framework to provide a consistent set of guiding principles that can be applied across the shire. Any new controls are also regulated by Austroads Guidelines and Australian Standards AS 1742.2 (Traffic Control Devices for General Use) & AS 1906.2 (Retroreflective Devices for Road Traffic Control).

8.2. PATRICIA (PAT) SPICER

QUESTION 1
In the council development application for expansion of the cemetery in 2008, a vegetated buffer zone was included on all perimeter boundaries of the plan for the cemetery. This included Lake Macdonald Drive boundary. The Cooroy Cemetery Management Plan repeatedly refers to the highly attractive and strong sense of enclosure and privacy that is generated by the surrounding perimeter of mature vegetation, especially the mature camphor laurels, pines and eucalypts to the southern, western and northern boundaries and the mature pine plantation to the eastern boundary. These statements are made in 8.2, policy 33, 9.2, 9.4, policy 38 to list a few. Council’s revised subdivision plan appears to be an artist’s impression as the plan shows the open space between Lot 2 and 3 joins the full angled section of my fenceline which is inaccurate as the open space is 20m wide and this fenceline is 29.5m. Open space is not a substitute for a buffer. As council is going to remove most of the vegetation to the east of the existing cemetery as well as to the south and north, how does council intend to address this improvident planning of no buffer zone on the plans of the proposed subdivision and the boundary of the land being set aside for cemetery use (Lot 100 and proposed Lot 1 and 2), on Lake Macdonald Drive for Lot 100 and the perimeter of Lot 3 on the southern side and western side as well as privacy fencing on the western side where this land shares a boundary with Lot 1 SP 118458 (my boundary) to ensure amenity for all residents as a matter of urgency Response provided by Kim Rawlings Director Strategy and Environment The revised subdivision plan provides the indicative layout of the lots. The full engineered project drawings are being finalised by the consultants in preparation for the upcoming tender process. Consultation with cemetery planning staff has occurred during all stages of this project and continues to regularly occur.
Remediation of the lots will occur to the extent necessary to satisfy relevant environmental regulations to be able to remove the lots from the Environmental Management Register. Native trees on site will be retained where possible, noting some Gympie Messmate trees may need to be trimmed or removed if they are unsafe, or have suffered previous damage from storms. A native tree survey has been undertaken to inform this. The intention is the cemetery will not lose amenity from this project, with all site revegetation to occur in accordance with the Landscape Management Plan which will form part of the broad tender documents. All landscaping and revegetation work will consist of suitable local native species.
ORDINARY MEETING MINUTES 20 MARCH 2025

QUESTION 2
In the Contamination report, a second round of land fill gas monitoring is to be carried out. At the site meeting on 2 December 2024 with the Environmental Consultant, a point was made by a resident that in the report it suggests a second round of land fill gas monitoring would occur in Spring. The Environmental consultant, Andrew Winters, said that the monitoring will happen and that he was obliged to satisfy the government guidelines to do a second round of land fill gas monitoring when it is a bit drier and warmer in case the gas is generated and picked up. As Spring has passed, when will council engage the consultant to carry out this work prior to the remediation of the site commencing?
Response provided by Kim Rawlings Director Strategy and Environment As per government guidelines, it is a requirement to do two rounds of land fill gas monitoring. Council has already engaged the Consultant to do this work. The first test was carried out during last winter when the soil was quite damp. The consultant is in communication with the Contaminated Land Auditor regarding timing of the 2nd test. The intention is to carry this out once the site dries out sufficiently. This is anticipated to occur early to mid-Autumn.

8.3. RHEA DEN BRAASEM

QUESTION 1
In regards to stormwater on the 62 Lake MacDonald site, our steering committee has stressed on numerous occasions that the removal of 2200 trees is going to have an immediate worsening effect of stormwater flow due to a lack of canopy to help slow this down. We also don’t see how any storm water controls in the plan can be implemented before or during remediation as the road that is to drain water from lot 1 and 2 will not be built yet and any measure applied will involve digging up ground before the trees are removed and before the ground is remediated. We are extremely concerned, if the remediation and subdivision go ahead, with how the storm water will be managed for the whole site before the loss of forest canopy, during remediation and on LOT 3 after subdivision. Do council have a plan for this and what is it?
Response provided by Kim Rawlings Director Strategy and Environment The issues raised are not unique to the subject site and are relatively standard considerations for all subdivision / land development works. Stormwater and rainfall runoff will be managed in accordance with the regulatory framework. Noosa Council design consultants for the works, Covey’s Engineer Associates, have developed an initial stormwater management and erosion & sediment control requirement plan to be implemented for the works. As part of the requirements for the construction works the Contractor to be engaged will also be required to develop and prepare a Construction Environmental Management Plan, Stormwater Management Plan and an Erosion and Sedimentation Plan for all stages of the works (e.g. removal of trees, remediation of the Lots and all associated road/civil/landscaping works). It will also be required for the Erosion and Sedimentation Plan to be prepared, reviewed, and approved by a Certified Professional in Erosion & Sediment Control.

QUESTION 2
In regards to conservation of natural resources on the site there are two aspects in question. Why is the stream fed waterway surrounded by native vegetation (that was referred to as having ecological significance in Noosa Council’s ecological report for the site) not being considered in any way on plans for this site? And can Council guarantee that the Gympie Messmates (largely on Lot 100) will be conserved?
ORDINARY MEETING MINUTES 20 MARCH 2025

Response provided by Kim Rawlings Director Strategy and Environment As demonstrated by the Biodiversity Overlay, the tree preservation local law and a broad range of environmental and ecological activities regularly undertaken by the organisation, Council is committed to conserving natural resources and retaining areas of ecological significance where possible and practical. The subdivision has been assessed against several assessment frameworks and determined to be compliant. An ecological report (available via the Council website) was commissioned by Council to assess the site for ecological significance. The gully was specifically considered as part of the exploration of the site. Historical aerial mapping indicates this area provided general overland flow down to the main waterway until the Dianella Ct residential subdivision was created. This area currently discharges into a pipe which can be subject to blockage issues. As well as providing access to the rear of the property, the revised subdivision plan acts to improve site drainage and reduce blockage/overflow issues on the site. In addition to the approximately 2,000 pine trees, there is some scattered native vegetation across the site, including Gympie Messmates, which will be retained where possible, although some are likely to be removed as part of the remediation or subdivision works. It is the intent to retain as much native vegetation on site as possible. The screening trees along the northern boundary of the cemetery are likely to be retained along with some of the screening hedge along Lake Macdonald Drive. New native tree plantings throughout the subdivision will offset the removal of the existing native trees.

8.4. PAUL NOONAN

QUESTION 1
Subject: 62 Lake Macdonald Drive - Late last year Council committed to conduct roof and water tank cleaning at surrounding homes during and after site works (as necessary). Is Council planning to undertake professional 'background' data collection in the adjoining residential area and cemetery before site work starts?
This would be a sensible step to inform project and health risk decision making in a range of scenarios:
1) vibration monitors on homes and graves, 2) noise monitoring, (Considering the 62LMD contaminants of concern) 3) dust monitoring - both nuisance, and respirable (PM10 and PM2.5 particulates).
4) roof dust analysis
5) rainwater tank water testing
Thank you
Response provided by Kim Rawlings Director Strategy and Environment Resident, worker, and community safety are of the highest priority in carrying out this work. Site remediation is highly regulated and will be overseen by a qualified and experienced specialist.
Vibration and Noise Monitoring
Both vibration and noise monitoring is proposed to be undertaken by the Principal Remediation and Construction Contractor throughout the duration of the works, in accordance with the Department of Transport and Main Roads construction management specification for the monitoring and controlling of Noise and Vibration to ensure the site’s surrounding sensitive receptors are not adversely impacted upon. Sensitive receptors include the site’s surrounding residential properties along Dianella Court, Lake Macdonald Drive and Kauri Street as well as all assets and infrastructure (e.g. burial sites, buildings) located within the Cooroy Cemetery site. A dilapidation report will also be undertaken on the sites surrounding infrastructure and sensitive receptors, prior to the works commencing on site to
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capture background data of the existing infrastructure condition.
Dust
Regarding dust monitoring, the environmental consultant confirms dust deposition from both natural and man-made sources would already affect these houses to some extent. The remediation works have been designed to minimise and manage dust. The environmental consultant confirms it is common for dust to be monitored, and Council confirms dust monitoring will be included in the contract for this work, and will be carried out for the duration of this project.
Roof dust, roof gutter, and rainwater tank testing and analysis are proposed to be carried out as part of this project on a subset of 10 houses adjoining the site. Background testing (pre-remediation works) of roofs, gutters, and rainwater tanks would be expected to detect some pre-existing toxins (likely at low and acceptable levels). Proposed roof dust, roof gutter, and rainwater tank testing and analysis will be carried out before, during, and after remediation of the site. Any roof, gutter, or rainwater tank testing would need to be with the approval of the homeowner/resident, and it would need to be agreed that the results of any testing/monitoring will be shared. A tender for the remediation and civil works will soon be issued pending finalisation of the engineering drawings and associated documents.

QUESTION 2
Subject: 62 Lake Macdonald Drive - In its financial arrangement with Coast2Bay, does Council have a penalty-free exit clause if the cost to do remediation and operational site works to prepare the subdivision (including the Lot 1 C2B site) exceeds Council’s estimates? We do not want to see Council corner itself financially trying to make this all happen given the range of potential unknowns that may increase project cost and decrease the project's economic viability. Thank you.
Response provided by Kim Rawlings Director Strategy and Environment The contract for sale between Council and C2B for proposed Lot 1 on 62 Lake Macdonald Dr Cooroy is based on the executed Heads of Agreement (HoA) between Council and C2B .The HoA sets out a range of conditions including clauses that protect Council interests.

8.5. NICK COOKE

QUESTION 1
Why are new actions, like "Accommodation options for visitors" and "Investigate future commercial and industrial land for Pomona," being added to the final Place Plan in response to a single submission, such as one calling for "a world class 4 or 5-star enviro-resort similar to Kingfisher Bay Resort on K’gari," when those new actions haven't gone through the first two rounds of consultation and thus haven't gone through the community prioritisation and scrutiny phase?
Response provided by Kim Rawlings Director Strategy and Environment As part of the community engagement council made a commitment to capture all suggested actions from the community throughout the process. Those actions that did not get identified as priority actions in the main sections of the Plan have been captured in Appendix B. These additional actions have been included in Appendix B. When the Place plan is to be reviewed all these Actions in appendix B will be presented back to the community to be re-tested and then be prioritised. These additional actions are not included in Part B as priority actions.

QUESTION 2
Why is the 'Kin Kin Quarry' not explicitly identified or mentioned in the Place Plan,
ORDINARY MEETING MINUTES 20 MARCH 2025

despite staff comments in Attachment 2, which were made in response to significant community feedback that the Plan had failed to capture the quarry situation impacting Pomona, and despite stating the Plan would be amended to "include references to Kin Kin Quarry"?
Response provided by Kim Rawlings Director Strategy and Environment The Plan has been amended to reflect heavy vehicle movements including quarry trucks. Pages 12, 27 and 28 have references to this issue.

8.6. HAYLEY HASS

QUESTION 1
Why is CCTV listed as an action in the Place Plan (Appendix B) when residents expressed in the consultation that "Pomona already feels safe" and did not support CCTV in parks and around town, as confirmed by council in the plan, prior Placemaking reports, and recent council meetings, especially when many submissions specifically called for no CCTV in Pomona?
Response provided by Kim Rawlings Director Strategy and Environment As part of the community engagement process, Council made a commitment to capture all suggested actions from the community throughout the process. Those actions that did not get identified as priority actions in the main sections of the Plan have been captured in Appendix B. This included the action regarding CCTV and when the place plan is reviewed all of these actions can be re-tested with the community. It is not listed as a priority action in the Main section (Part B) of the report.

QUESTION 2
How much has the Koala warning variable message sign on Yurol Forest Drive in Pomona cost the council, including the cost of it being out of action for several months?
Response provided by Kim Rawlings Director Strategy and Environment The amount is $0 cost to Council, as this VMS is a State Government TMR initiative, on a state managed road. TMR’s VMS approach stems from Council’s established and successful Koalas on the Move campaign, which TMR have been partnering on for a number of years. The TMR signs only operate at peak times, due to the nature of koala activity and solar power constraints.

9. MAYORAL MINUTES

Nil.

10. NOTIFIED MOTIONS

Nil.

11. CONSIDERATION OF COMMITTEE REPORTS
ORDINARY MEETING MINUTES 20 MARCH 2025

11.1. AUDIT & RISK COMMITTEE REPORT - 14 FEBRUARY 2025

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Audit & Risk Committee Chair - Timothy Cronin (External)
Cr Tom Wegener
Cr Nicola Wilson

NON COMMITTEE MEMBERS
Chief Executive Officer - Larry Sengstock
Director Corporate Services - Margaret Gatt
Director Strategy & Environment - Kim Rawlings
Executive Officer, Internal Audit & Corporate Performance - Debra Iezzi Sustainability and Climate Change Coordinator - Shayan Barmand Organisational Development Lead - Amy Birss Workplace Health & Safety Officer - Craig Hodgson Governance Manager - Diana Stewart Financial Services Manager - Pauline Coles QAO - Chantelle Hanna (External)

APOLOGIES
Audit & Risk External Member - Ian Rushworth (External)

COMMITTEE RECOMMENDATIONS TO COUNCIL

1. QAO - 2025 AUDIT COMMITTEE BRIEFING PAPER - CHANTELLE HANA,
SENIOR MANAGER (QAO)
That Council note the Queensland Audit Office 2024 Audit Committee Briefing Paper provided by the Queensland Audit Office (QAO) to the Audit & Risk Committee dated 14 February 2025.

2. ASSESSMENT OF COUNCIL'S REGULATORY PRACTICES
That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting dated 14 February 2024 and note the self-assessment results on Council’s regulatory practices.

3. RISK MANAGEMENT & BCP UPDATE
That Council note the report by the Governance Manager to the Audit & Risk Committee Meeting dated 14 February 2025 providing an update on risk management related matters.

4. INTERNAL AUDIT UPDATE
That Council note the report by the Executive Officer Internal Audit and Corporate Performance to the Audit and Risk Committee meeting dated 14 February 2025 regarding the Internal Audit Update, and note that recommendations to the Internal Audit Policy have been deferred until the Audit & Risk Committee dated 31 May 2025 in order to review both Internal & External Audit recommendations.

5. AUDIT AND RISK COMMITTEE CHARTER
That Council note the report by the Executive Officer Internal Audit and Corporate Performance to the Audit and Risk Committee meeting of 14 February 2025 regarding proposed changes to the Audit and Risk Committee Charter Policy, and note that recommendations to the Audit and Risk Committee Charter have been
ORDINARY MEETING MINUTES 20 MARCH 2025

deferred in order to allow Management and the Audit and Risk Committee to review the QAO Report to Parliament – "Insights on Audit Committees in Local Government” due to be tabled in March 2025.

Council Resolution
Moved: Cr Nicola Wilson
Seconded: Cr Amelia Lorentson
That the report of the Audit & Risk Committee dated 14 February 2025 be received and the recommendations therein be adopted.
Carried unanimously.

11.2. PLANNING & ENVIRONMENT COMMITTEE REPORT - 11 MARCH 2025

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Amelia Lorentson (Chair)
Cr Brian Stockwell
Cr Tom Wegener (via Microsoft Teams)
Cr Frank Wilkie

NON COMMITTEE MEMBERS
Cr Karen Finzel (via Microsoft Teams)
Cr Jessica Phillips (via Microsoft Teams)

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Strategy and Environment Kim Rawlings
Director Development & Regulation Richard MacGillivray

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. LOCAL GOVERNMENT INFRASTRUCTURE PLAN - 5 YEAR REVIEW
That Council
A. Note the report by the Principal Strategic Planner to the Planning and Environment Committee dated 11 March 2025 regarding the Local Government Infrastructure Plan 5 Year Review; and B. Based on the review of the Local Government Infrastructure Plan, amend the Local Government Infrastructure Plan in accordance with the Planning Act 2016 and the Minister's Guidelines and Rules; and C. Delegate authority to the Chief Executive Officer to prepare and progress the proposed amendment of the Local Government Infrastructure Plan in accordance with the Planning Act 2016 and Minister's Guidelines and Rules.

7.2. NOOSA HOUSING STRATEGY - UPDATE
That Council
A. Note the report by the Principal Strategic Planner to the Planning and Environment Committee dated 11 March 2025 regarding Noosa Housing Strategy actions and Housing Monitoring Program; and B. Approve the housing monitoring program set out in the report and provide a
ORDINARY MEETING MINUTES 20 MARCH 2025

Housing Monitoring Report back to Council.

8.1. PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY -
JANUARY 2025
That Council note the report by the Development Assessment Manager to the Planning and Environment Committee Meeting 11 March 2025 regarding applications that have been decided by delegated authority for January 2025 as per Attachment 1 to the Report.

Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Brian Stockwell
That the report of the Planning and Environment Committee meeting dated 11 March 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.

11.3. SERVICES & ORGANISATION COMMITTEE REPORT - 11 MARCH 2025

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips (via Microsoft Teams)
Cr Frank Wilkie
Cr Nicola Wilson

NON COMMITTEE MEMBERS
Cr Tom Wegener

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Infrastructure Services Shaun Walsh

APOLOGIES
Nil.

COMMITTEE RECOMMENDATIONS TO COUNCIL

7.1. PUBLIC ART POLICY
That Council note the report by the Arts & Culture Manager to the Services & Organisation Committee meeting dated 11 March 2025 and adopt the Public Art Policy provided at Attachment 1 to the report.

7.2. 2024 ANNUAL DISASTER MANAGEMENT REPORT
That Council
Note the report by the Disaster Management Officer, Disaster and Disruption Resilience Officer and the Disaster Reconstruction Officer to the Services & Organisation Committee meeting dated 11 March 2023 providing an update on disaster management, resilience and reconstruction activities; and Thank the members and advisors to the Noosa Local Disaster Management Group for their participation.
ORDINARY MEETING MINUTES 20 MARCH 2025

7.3. CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 15 MAY 2025 That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 11 March 2025 regarding the 15 May 2025 Ordinary Meeting and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to
1. Change the commencement time of the Ordinary Meeting dated 15 May 2025 from 10am to 5pm; and
2. Change the venue for the meeting to Cooroy Memorial Hall, 23 Maple Street Cooroy; C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meetings and place a copy of the recording on Council's website.
Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Jessica Phillips
That the report of the Services & Organisation Committee meeting dated 11 March 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.

1
1. GENERAL COMMITTEE MEETING REPORT - 17 MARCH 2025
4.

ATTENDANCE & APOLOGIES

COMMITTEE MEMBERS
Cr Brian Stockwell (Chair)
Cr Karen Finzel
Cr Amelia Lorentson
Cr Jessica Phillips
Cr Tom Wegener (via Microsoft Teams)
Cr Frank Wilkie
Cr Nicola Wilson

EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini (via Microsoft Teams) Acting Director Corporate Services Margaret Gatt Director Development & Regulation Richard MacGillivray Director Infrastructure Services Shaun Walsh Director Strategy and Environment Kim Rawlings

APOLOGIES
Nil.
ORDINARY MEETING MINUTES 20 MARCH 2025

COMMITTEE RECOMMENDATIONS TO COUNCIL

8.2. MCU23/0090 APPLICATION FOR MATERIAL CHANGE OF USE – HOTEL (EXTENSION
TO EXISTING HOTEL) AND DBW23/0073 - BUILDING WORK (DEMOLITION) AT 118
POINCIANA AVE & 26 DIYAN ST, TEWANTIN
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilson provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Wilson, inform the meeting that I have a declarable conflict of interest in this matter as I have a financial interest in a neighbouring property that may be affected by the outcome of this application. As a result of my conflict of interest I will now leave the meeting room while the matter is considered and voted on.
Cr Wilson left the meeting.

Motion
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That Council note the report by the Coordinator Planning to the General Committee Meeting dated 17 March 2025 regarding Application No. MCU23/0090 for a Development Permit for Material Change of Use – Hotel (extension to existing Hotel) and DBW23/0073 Development Permit for Building Work Assessable Against the Planning Scheme (Demolition) situated at 118 Poinciana Avenue Tewantin and 26 Diyan Street Tewantin and:
A. Approve the application in accordance with the proposed conditions outlined in Attachment 1.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.

Amendment No. 1
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That an Item C be added to read:
C. That Condition 35 be amended as follows:
35. Closed-circuit television equipment must be installed within the property to provide observation of all street frontages and the carparking areas of the site. The footage of the cameras is to be made available to the police on request.
Carried unanimously.

Amendment No. 2
Moved: Cr Jessica Phillips
Seconded: Cr Amelia Lorentson
That an Item D be added to read:
D. That Condition 21 be amended as follows:
21. Use of the beer garden areas is limited to the following hours:
i. Northern beer garden between the hours of 10:00am and 10:00pm, 7 days a week; ii. Southern beer garden between the hours of 10:00am and 10:00pm, Sunday to Thursday; iii. Southern beer garden between the hours of 10:00am and 12:00am (midnight), Friday and Saturday.

Carried unanimously.

Amendment No. 3
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That an Item E be added to read:
E. That Conditions 29 be amended as follows:
ORDINARY MEETING MINUTES 20 MARCH 2025

29. A Plan of Management for the site must be prepared and submitted to Council prior to the commencement of the use. The Plan is to include:
a. A complaints management procedure that includes:
i. a contact person with whom complaints can be lodged;
ii. a clearly defined procedure for responding to, investigating and resolving complaints; and iii. a notification protocol to all complainants of the outcome of complaint investigations A record of all complaints and investigation results including corrective actions must be maintained and made available for inspection at any time upon request by Council b. Management of music and patrons including patron entry and exit from the Beer gardens, staff monitoring and patrolling external areas for anti-social behaviour and ensuring patrons leave in an orderly manner.
For: Crs Lorentson, Stockwell, Finzel, Phillips, Wilson and Wilkie Against: Cr Wegener Carried.

Amendment No. 4
Moved: Cr Amelia Lorentson
Seconded: Cr Jessica Phillips
That Item F be added to read
F. Condition 52 to be added as follows:
52. The proposed development provides for a maximum of 35 gaming machines across the entire site and limited to the gaming area of 260m2.
and that Conditions of DBW23/0073 - Development Permit for Building Work Assessable Against the Planning Scheme (Demolition) to be renumbered commencing at 53.
Carried unanimously.

Amendment No. 5
Moved: Cr Jessica Phillips
Seconded: Cr Karen Finzel
That Item G be added to read:
G. Amend Condition 3 to replace the existing wording (Plan No. TP09 Revision 11 Proposed Beer Garden prepared by Red) as follows:
3. Plan No. TP09 Revision 11 Proposed Beer Garden prepared by Red as amended by Council.
Carried unanimously.

Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Brian Stockwell
That Council note the report by the Coordinator Planning to the General Committee Meeting dated 17 March 2025 regarding Application No. MCU23/0090 for a Development Permit for Material Change of Use – Hotel (extension to existing Hotel) and DBW23/0073 Development Permit for Building Work Assessable Against the Planning Scheme (Demolition) situated at 118 Poinciana Avenue Tewantin and 26 Diyan Street Tewantin and:

A. Approve the application in accordance with the proposed conditions outlined in Attachment 1.

B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.

C. That Condition 35 be amended as follows:
35. Closed-circuit television equipment must be installed within the property to provide
ORDINARY MEETING MINUTES 20 MARCH 2025

observation of all street frontages and the carparking areas of the site. The footage of the cameras is to be made available to the police on request.

D. That Condition 21 be amended as follows:
21. Use of the beer garden areas is limited to the following hours:
i. Northern beer garden between the hours of 10:00am and 10:00pm, 7 days a week; ii. Southern beer garden between the hours of 10:00am and 10:00pm, Sunday to Thursday; iii. Southern beer garden between the hours of 10:00am and 12:00am (midnight), Friday and Saturday.
E. That Condition 29 be amended as follows:
29. A Plan of Management for the site must be prepared and submitted to Council prior to the commencement of the use. The Plan is to include:
a. A complaints management procedure that includes:
i. a contact person with whom complaints can be lodged;
ii. a clearly defined procedure for responding to, investigating and resolving complaints; and iii. a notification protocol to all complainants of the outcome of complaint investigations A record of all complaints and investigation results including corrective actions must be maintained and made available for inspection at any time upon request by Council b. Management of music and patrons including patron entry and exit from the Beer gardens, staff monitoring and patrolling external areas for anti-social behaviour and ensuring patrons leave in an orderly manner.

F. Condition 52 to be added as follows:
52. The proposed development provides for a maximum of 35 gaming machines across the entire site and limited to the gaming area of 260m2.
and that Conditions of DBW23/0073 - Development Permit for Building Work Assessable Against the Planning Scheme (Demolition) to be renumbered commencing at 53.

G. Amend Condition 3 to replace the existing wording (Plan No. TP09 Revision 11 Proposed Beer Garden prepared by Red) as follows:
3. Plan No. TP09 Revision 11 Proposed Beer Garden prepared by Red as amended by Council.
Carried unanimously.

Cr Wilson returned to the meeting.

8.1. MCU24/0074 DEVELOPMENT APPLICATION FOR MATERIAL CHANGE OF USE FOR
FOOD AND DRINK OUTLET AND SHORT-TERM ACCOMMODATION (16 UNITS) AT 203 &
207 GYMPIE TERRACE, NOOSAVILLE

Motion
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That Council note the report by the Senior Development Planner to the General Committee Meeting dated 17 March 2025 regarding Application MCU24/0074 for a Development Permit for Material Change of Use - Food and Drink outlet and Short-term accommodation (16 Units) situated at 203 and 207 Gympie Terrace Noosaville and:
A. Approve the application in accordance with the proposed conditions outlined in Attachment 3 to the General Committee Minutes dated 17 March 2025 - Updated Conditions (with errors amended as advised by staff), with the following amendments:
1. That Condition 3, under CD 2.02 be amended to read:
ORDINARY MEETING MINUTES 20 MARCH 2025

Ground Floor Plan prepared by
CD 2.02 B B 20.02.2025 Arkos Architects Amendme The plan is to be amended to demonstrate that a minimum of 1.0 metre width of soft nts landscaping can be provided to all street frontages particularly around proposed urban infrastructure in Albert Street.
The plan is to demonstrate a minimum of 375 square metres of landscaping is provided on site excluding outdoor dining and paved areas. Provide an updated calculation which separates all landscaping areas individually to comprise 375 square metres of landscaping.
The plan is to amend the number of ‘Tide’ structures to maximum of 5, with each structure to provide shade to a seat, with the structures to be built within the site boundary.
Carparks 2 - 12 are to be amended to accommodate landscaping infrastructure in accordance with the Landscaping Works conditions of this approval.
The ground floor plan is to accommodate on site refuse collection in accordance with the engineering requirements stipulated in condition 61.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.

The meeting adjourned at 11.09am.
The meeting resumed at 11.22am.

Amendment No. 1
Moved: Cr Frank Wilkie
Seconded: Cr Amelia Lorentson
That A 2 be added to read:
2. That Condition 40 be further amended to read:
40. A minimum of 56 car parking spaces and 10 motorcycle spaces must be provided and marked on the site and always made available and accessible while the use is open for business. The works must be undertaken in accordance with an Operational Works approval, be generally in accordance with Arkos’ Basement Plan (CD 2.01, Rev. C) and Ground Floor Plan (CD 2.02, Rev.
B) dated 20 February 2025 and must include in particular:
a. 29 parking spaces within the total, for Short-term accommodation uses and 27 spaces for Food and Drink Outlet uses which are clearly marked for each purpose and accessible at all times; b. pedestrian routes in accordance with the conditions of this Decision Notice; c. 1 disabled parking space/s within the total; and d. dimensions, User Class, crossfalls and gradients in accordance with Australian Standard AS2890: Parking Facilities.
Carried unanimously.

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Karen Finzel
That Council note the report by the Senior Development Planner to the General Committee Meeting dated 17 March 2025 regarding Application MCU24/0074 for a Development Permit for Material Change of Use - Food and Drink outlet and Short-term accommodation (16 Units) situated at 203 and 207 Gympie Terrace Noosaville and:
A. Approve the application in accordance with the proposed conditions outlined in Attachment 3 to the General Committee Minutes dated 17 March 2025 - Updated Conditions (with errors amended as advised by staff), with the following amendment:
1. That Condition 3, under CD 2.02 be amended to read:
Ground Floor Plan prepared by
CD 2.02 B B 20.02.2025 Arkos Architects
ORDINARY MEETING MINUTES 20 MARCH 2025

Amendme The plan is to be amended to demonstrate that a minimum of 1.0 metre width of soft nts landscaping can be provided to all street frontages particularly around proposed urban infrastructure in Albert Street.
The plan is to demonstrate a minimum of 375 square metres of landscaping is provided on site excluding outdoor dining and paved areas. Provide an updated calculation which separates all landscaping areas individually to comprise 375 square metres of landscaping.
The plan is to amend the number of ‘Tide’ structures to maximum of 5, with each structure to provide shade to a seat, with the structures to be built within the site boundary.
Carparks 2 - 12 are to be amended to accommodate landscaping infrastructure in accordance with the Landscaping Works conditions of this approval.
The ground floor plan is to accommodate on site refuse collection in accordance with the engineering requirements stipulated in condition 61.

2. That Condition 40 be further amended to read:
40. A minimum of 56 car parking spaces and 10 motorcycle spaces must be provided and marked on the site and always made available and accessible while the use is open for business. The works must be undertaken in accordance with an Operational Works approval, be generally in accordance with Arkos’ Basement Plan (CD 2.01, Rev. C) and Ground Floor Plan (CD 2.02, Rev.
B) dated 20 February 2025 and must include in particular:
a. 29 parking spaces within the total, for Short-term accommodation uses and 27 spaces for Food and Drink Outlet uses which are clearly marked for each purpose and accessible at all times; b. pedestrian routes in accordance with the conditions of this Decision Notice; c. 1 disabled parking space/s within the total; and d. dimensions, User Class, crossfalls and gradients in accordance with Australian Standard AS2890: Parking Facilities.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Carried unanimously.

8.3. NOOSA COUNCIL ORGANISATIONAL CARBON FOOTPRINT FY23/24
That Council
A. Note the report by the Sustainability and Climate Change Officer - Carbon Reduction to the General Committee dated 17 March 2025 regarding Noosa Council's Organisational Carbon Footprint; B. Note that the report includes a calculation of the 2023/2024 Carbon Footprint for Noosa Council as an organisation and its progress in emissions reduction; and C. Note that a separate report will be presented to a future Council Meeting on the roadmap and investment strategy to net zero emissions.

8.4. POMONA PLACE PLAN
In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Lorentson, wish to inform the meeting that I have a declarable conflict of interest in this matter as my husband, Chris Lorentson, is an employee of Page Furnishers Pty Ltd, where he has served as General Manager for the past 32 years. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias as there is no personal gain or loss involved. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision.
Council Resolution
Moved: Cr Jessica Phillips
Seconded: Cr Frank Wilkie
That Council note the declarable conflict of interest by Cr Lorentson and determine that in accordance with s150ES of the Local Government Act 2009, and having considered the Councillor's conflict of interest as described, it is decided that Cr Lorentson may participate and
ORDINARY MEETING MINUTES 20 MARCH 2025

vote on this matter relating to the Pomona Place Making Plan as a reasonable person would not have a perception of bias as there is no personal gain or loss involved.
Carried unanimously.
Cr Lorentson having declared a conflict of interest was not eligible to vote.

Council Resolution
Moved: Cr Karen Finzel
Seconded: Cr Brian Stockwell
That Council note the report by the Principal Strategic Planner to the General Committee meeting dated 17 March 2025 regarding the Pomona Place Plan Pilot; and A. Approve the final Pomona Place Plan in Attachment 1; B. Note the changes to the Draft Pomona Place Plan as a result of submissions in Attachment 2; C. Approve the preparation of an Implementation Plan for actions designated as short term in the Pomona Place Plan; and D. Note an Evaluation report will be provided to Council in the coming months once the Place plan has been endorsed and implementation has commenced with community.
Carried unanimously.

8.5. FINANCIAL PERFORMANCE REPORT – FEBRUARY 2025
That Council note the report by the Financial Services Manager to the General Committee Meeting dated 17 March 2025 outlining the February 2025 year to date financial performance against budget, including changes to the financial performance report with the inclusion of key financial sustainability indicators.

8.6. PROPOSED MOTIONS FOR SUBMISSION TO ALGA NATIONAL GENERAL ASSEMBLY 2025

Motion
Moved: Cr Brian Stockwell
Seconded: Cr Jessica Phillips
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 17 March 2025 regarding motions to the Australian Local Government Association (ALGA) National General Assembly (NGA) 2025 and:
A. Approve the following motion (refer Attachment 1), initiated by Cr Finzel, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to provide a review to improve the efficiency and impact of the Waste Reduction Act 2020 in addressing the current and future circular economy needs, resource recovery and waste challenges to address how the Act operates to inform and take action at local government levels to respond to the needs of developing critical circular economy markets, including the viability of soil remediation within the Circular Economy to address social and environmental best sustainable practice as priority for local solutions to contribute to healthier communities, sustainable development, housing, and responsible resource management. Bioremediation and phytoremediation are both innovative, nature-based solutions for soil decontamination, fostering targets to effectively deliver place-based solutions for environmental and financial sustainability." B. Approve the following motion (refer Attachment 2), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to Commit to undertaking a feasibility study of implementing a policy similar to the European Union’s Urban Wastewater Treatment and Reuse framework as part of Australia’s efforts to achieve Zero Pollution goals." C. Approve the following motion (refer Attachment 3), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
ORDINARY MEETING MINUTES 20 MARCH 2025

"This National General Assembly calls on the Australian Government to collaborate with local governments to mandate road user agreements with industry, ensuring fair cost distribution among road users, including those responsible for increased freight loads that damage local government roads." D. Approve the following motion (refer Attachment 4), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"The National General Assembly calls on the Australian Government to support the policy of Australian Medical Association Queensland (AMA, QLD) and the Australian Senior Active Doctors Association (ASADA) by:
1. Amending the Health Practitioner Regulation National Law to establish a new registration category under AHPRA for senior doctors wishing to volunteer before retirement.
2. Waiving or significantly reducing registration fees and Continuing Professional Development (CPD) requirements for this category.
3. Providing indemnity insurance for senior doctor volunteers at minimal cost.
4. Establishing an Australian Medical Reserve to address workforce shortages during emergencies." E. Approve the following motion (refer Attachment 5), initiated by Cr Finzel, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to undertake a comprehensive review into the end of waste criteria for resource recovery products against the specification for materials used in Federal, State and Local Infrastructure projects." F. Approve Cr Lorentson and Cr Finzel to attend and present the motions at the National General Assembly, should they wish to attend.

Amendment No.1
Moved: Cr Amelia Lorentson
Seconded: Cr Karen Finzel
1. That Item B updated to read:
B. Approve the following motion (refer Attachment 1 to the Ordinary Meeting Minutes dated 20 March 2025- Cr Lorentson – updated - Feasibility Study on Wastewater Treatment), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to commit to conducting undertaking a feasibility study to evaluate the implementation of implementing a policy similar to the European Union’s Urban Wastewater Treatment and Reuse framework, as part of Australia’s efforts to achieve its Zero Pollution goals." and
2. That Item D be updated to read:
D. Approve the following motion (refer Attachment 2 to the Ordinary Meeting Minutes dated 20 March 2025 - Cr Lorentson – updated Emergency Medical Workforce Support), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"The National General Assembly calls on the Australian Government to support the policy efforts of the Australian Medical Association Queensland (AMA, QLD) and the Australian Senior Active Doctors Association (ASADA) by:
1. Amending the Health Practitioner Regulation National Law to establish a new registration category under AHPRA for senior doctors wishing to volunteer before retirement.
2. Waiving or significantly reducing registration fees and Continuing Professional Development (CPD) requirements for this category.
3. Providing indemnity insurance for senior doctor volunteers at minimal cost.
4. Establishing an Australian Medical Reserve to address workforce shortages during emergencies." Carried unanimously.
ORDINARY MEETING MINUTES 20 MARCH 2025

Council Resolution
Moved: Cr Brian Stockwell
Seconded: Cr Jessica Phillips
That Council note the report by the Chief Executive Officer to the General Committee Meeting dated 17 March 2025 regarding motions to the Australian Local Government Association (ALGA) National General Assembly (NGA) 2025 and:
A. Approve the following motion (refer Attachment 1), initiated by Cr Finzel, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to provide a review to improve the efficiency and impact of the Waste Reduction Act 2020 in addressing the current and future circular economy needs, resource recovery and waste challenges to address how the Act operates to inform and take action at local government levels to respond to the needs of developing critical circular economy markets, including the viability of soil remediation within the Circular Economy to address social and environmental best sustainable practice as priority for local solutions to contribute to healthier communities, sustainable development, housing, and responsible resource management. Bioremediation and phytoremediation are both innovative, nature-based solutions for soil decontamination, fostering targets to effectively deliver place-based solutions for environmental and financial sustainability." B. Approve the following motion (refer Attachment 1 to the Ordinary Meeting Minutes dated 20 March 2025 - Cr Lorentson – updated - Feasibility Study on Wastewater Treatment), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to commit to conducting undertaking a feasibility study to evaluate the implementation of implementing a policy similar to the European Union’s Urban Wastewater Treatment and Reuse framework, as part of Australia’s efforts to achieve its Zero Pollution goals." C. Approve the following motion (refer Attachment 3), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to collaborate with local governments to mandate road user agreements with industry, ensuring fair cost distribution among road users, including those responsible for increased freight loads that damage local government roads." D. Approve the following motion (refer Attachment 2 to the Ordinary Meeting Minutes dated 20 March 2025 - Cr Lorentson – updated Emergency Medical Workforce Support), initiated by Cr Lorentson, to be submitted to the Australian Local Government Association:
"The National General Assembly calls on the Australian Government to support the policy efforts of the Australian Medical Association Queensland (AMA, QLD) and the Australian Senior Active Doctors Association (ASADA) by:
1. Amending the Health Practitioner Regulation National Law to establish a new registration category under AHPRA for senior doctors wishing to volunteer before retirement.
2. Waiving or significantly reducing registration fees and Continuing Professional Development (CPD) requirements for this category.
3. Providing indemnity insurance for senior doctor volunteers at minimal cost.
4. Establishing an Australian Medical Reserve to address workforce shortages during emergencies." E. Approve the following motion (refer Attachment 5), initiated by Cr Finzel, to be submitted to the Australian Local Government Association:
"This National General Assembly calls on the Australian Government to undertake a comprehensive review into the end of waste criteria for resource recovery products against the specification for materials used in Federal, State and Local Infrastructure projects." F. Approve Cr Lorentson and Cr Finzel to attend and present the motions at the National General Assembly, should they wish to attend.
Carried unanimously.
ORDINARY MEETING MINUTES 20 MARCH 2025

9.1. CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACTS RENEWAL DELEGATION
– RETAIL ELECTRICITY FOR STREETLIGHTS AND LARGE SITES
That Council note the report by the Procurement Manager to the General Committee Meeting dated 17 March 2025 regarding contract renewal for retail electricity for streetlights and large sites, and A. Pursuant to section 257(1) of the Local Government Act 2009, delegate to the Chief Executive Officer the power to negotiate, finalise and execute the following contracts on behalf of Council:
1. Retail electricity for Streetlights; and
2. Retail electricity for Large Sites; and
B. Resolve that the delegation in Item A above is not limited by any general financial delegations that apply to exercising the Chief Executive Officer’s powers, and may be exercised to bind Council to a contract sum that exceeds the Chief Executive Officer’s general financial delegation.

Council Resolution
Moved: Cr Frank Wilkie
Seconded: Cr Karen Finzel
That the report of the General Committee meeting dated 17 March 2025 be received and the recommendations therein be adopted except where dealt with by separate resolution.
Carried unanimously.

12. ORDINARY MEETING REPORTS

Nil.

13. CONFIDENTIAL SESSION

Nil.

14. NEXT MEETING

The next Ordinary Meeting will be at Noosa Council Chambers on Thursday 17 April 2025 at 10am.

15. MEETING CLOSURE

The meeting closed at 11.33am.