General Committee Meeting - 12 May 2026
Date: Tuesday, 12 May 2026 at 10:00AM
Location: Noosa Shire Council Chambers , 9 Pelican Street , Tewantin , QLD 4565 , Australia
Organiser: Noosa Shire Council
Duration: 04:02:08
Synopsis: Child Safeguarding Policy adopted, Qld Govt transfer of 1 School St Pomona for Men’s Shed advanced, Doonella Bridge and Changing Places contracts awarded, Standing Orders review.
Meeting Attendees
Committee Members
Brian Stockwell Karen Finzel Amelia Lorentson Jessica Phillips Tom Wegener Frank Wilkie Nicola Wilson Executive Officers
Chief Executive Officer Larry Sengstock Director Community Services Kerri Contini Acting Director Corporate Services Margaret Gatt Director Development & Regulation Richard MacGillivray Director Infrastructure Services Shaun Walsh AI-Generated Meeting Insight
Key Decisions & Discussions Council adopted a Child Safeguarding Policy in response to Qld’s Child Safe Organisations Act 2024; CEO authorised to implement an org‑wide framework, expanded blue card coverage, and mandatory reporting pathways (Item 7.1; 12:47–21:36). In‑principle agreement to accept Qld Govt transfer of 1 School St, Pomona (Lot 3 SP325683) as freehold held‑in‑trust at nil/low cost; CEO to negotiate terms; intent is secure long‑term tenure for Pomona Men’s Shed (Item 7.2; 24:29–35:50). Commercial High Use Permits: 5‑year permits from 1 July 2026 awarded to named operators; policy updated to recognise “surf therapy” (Ability Surf) and repeal Feb 19, 2026 policy (Item 7.3; 37:19–43:11). Joanne Morris appointed independent member of Audit & Risk Committee for 3 years from 29 May 2026 (Item 7.4; 44:38–48:15). Capital Works Program Q3 noted: $50m budget (excl. DRFA), $20.8m actuals (42%) + $11.7m commitments (65% accumulative); 121 projects avg 73% progress; grant revenue $16.4m (Item 8.1; 48:51–51:22). Operational Plan Q3 noted: 79% initiatives on track/complete; key achievements include LDMG Plan update, 121ha land purchase via levy, 25 affordable dwellings at 62–64 McDonald Dr approved; plumbing KPI dip due to resourcing (Item 8.2; 01:06:12–01:16:38). Planning decisions by delegation for March 2026 noted; 31 approvals/5 refusals; notable refusal at 66 Merinda St for bulk/scale/setbacks; STA superseded scheme request in rural zone refused (Item 8.3; 01:26:58–01:30:13). Community engagement feedback consolidated to shape FY26/27 budget settings (core services, value, liveability, LTFP alignment) (Item 8.4; 01:30:48–01:36:43). Confidential: Contract CN25203 Changing Places Facility, Gympie Tce awarded to Carfax Commercial Constructions for $1,180,885.35 ex GST; CEO delegated to administer (Item 9.1; 03:56:10–03:57:33). Confidential: Doonella Bridge Renewal CN25107 awarded to Marine & Civil Maintenance for $7,417,905.81 ex GST; scope narrowed to capital remediation and southern approach stabilisation (Option B); CEO delegated (Item 9.2; 03:58:16–03:59:12). Confidential: P&E Court appeals at 4 and 6 Arakoon Cres, Sunshine Beach to be settled on proposed conditions; 2 Bottlebrush Ave appeal referred to Ordinary Meeting (Items 9.3–9.5; 03:59:43–04:01:53). Capital risk focus areas flagged: Sunshine Creek land stabilisation (funding timelines; design change for unsurveyed sewer) and Doonella Bridge traffic disruption comms (50‑year fitness objective) (50:59–55:51). Contentious / Transparency Matters Standing Orders 31.1: Council suspended Standing Orders to debate prior ruling; legal advice suggests once a motion is lost it cannot continue; Chair questioned consistency with past LG practice; Standing Orders to be clarified and training considered (Items 4.3; 02:05–11:37). Probity: CHUP tender overseen by independent probity advisor (Preston Law) with no issues; criteria included alignment to Destination Management Plan (Item 7.3; 37:44–43:11). Budget engagement: Staff proposed using consolidated year‑round engagement data over bespoke budget surveys; councillors debated adding explicit budget‑engagement questions and potential citizens’ panel costs (~indicative: SCC example ~$200k) (Item 8.4; 01:36:43–01:50:58). Operational KPIs: Noted significant improvement in on‑time customer request completion (to 75%) but plumbing approvals within statutory timeframes fell due to resourcing; CEO flagged capability plan underway (Item 8.2; 01:06:12–01:26:08). Liveability/Survey validity: Geographic sub‑samples in some areas were small; next Community Satisfaction Survey sample to increase to achieve local validity where feasible (Item 8.4; 01:42:56–01:45:44). Community input weighting: Emphasis on long‑term investment (environment, parks) vs “value for money” optics; discussion on rating/revenue settings review and equity for younger families (Item 8.4; 01:50:58–01:59:18). Legal / Risk Child safety: Policy aligns with Qld Child Safe Organisations Act 2024; expands blue card expectations, mandatory reporting pathways, and site‑specific SOPs; councillor awareness/training to be tailored (Item 7.1; 12:47–21:36). Land tenure: 1 School St Pomona taken as freehold held‑in‑trust—gives Council control but prevents disposal for development; low ongoing maintenance expected; letter of intent to enable grants pre‑transfer (Item 7.2; 26:43–30:51). Procurement: CHUP and Doonella awards consistent with Local Government Regulation 2012; confidential session justified under s254J(3)(g) contracts and s254J(3)(e) legal advice (Items 9, 9.1–9.2; 02:05:24–03:59:12). P&E Court: Two Sunshine Beach MCU (dwelling houses) appeals to settle on conditions; Noosa Heads mixed‑use appeal to Ordinary—maintains legal posture and privilege (Items 9.3–9.5; 03:59:43–04:01:53). Capital delivery risks: Market price volatility addressed via rise‑and‑fall clauses, budget contingencies, and potential program curtailment plans; community disruption risk for Doonella to be actively managed (52:26–55:51). Planning compliance: Delegated refusal of overscaled low‑density dwelling (bulk/setbacks, container design impacts) and refusal of rural STA superseded‑scheme request (Item 8.3; 01:28:54–01:30:13). Conflicts of Interest Amelia Lorentson : Declarable conflict for CHUP tenders due to prior connections to an applicant; left and did not vote (Item 7.3; 36:16–37:05). Jessica Phillips : Prescribed conflicts for Capital Program and Operational Plan noting reference to Cooroy Gymnastics Club (her employer); left and did not vote (Items 8.1–8.2; 57:57–01:03:19; 01:12:29–01:12:56). Frank Wilkie : Prescribed conflict due to $5,000 donor (his mother) living adjoining Lorikeet Dr, an “Active Street” project referenced; left and did not vote (Item 8.1; 59:22–01:01:48). Sunshine Beach / Planning Scheme / Short‑Stay Letting Sunshine Beach: Two MCU appeals (4 & 6 Arakoon Cres) to settle with conditions—signals Council preference to resolve dwelling‑house disputes pragmatically while protecting scheme intent (Items 9.4–9.5; 04:00:20–04:01:53). Planning Scheme enforcement: Refusal of overscaled dwelling (low‑density zone) underscores adherence to site cover, setbacks, and amenity impacts (Item 8.3; 01:28:54–01:30:13). Short‑term accommodation: Request to use secondary dwelling for STA in rural zone under superseded scheme refused; current‑scheme application now lodged—Council holding line on PPR and rural STA conflicts (Item 8.3; 01:26:58–01:30:13). Infrastructure & Capital Delivery Highlights Doonella Bridge renewal award and narrowed scope prioritise asset longevity and cost control; traffic management/comms flagged as key risk (Item 9.2; 50:59–55:51; 03:58:16–03:59:12). Changing Places facility contract advances inclusive infrastructure on Gympie Tce; lump‑sum award for cost certainty (Item 9.1; 03:56:10–03:57:33). Q3 program: Noted progress at Cooroy Centre erosion controls, Hilton Esplanade living shorelines engagement, Kin Kin trails, reseals, and landfill projects procurement; grant timelines managed (Item 8.1; 01:04:11–01:05:21). Community Engagement & Governance Settings Consolidated feedback (Liveability, Satisfaction, DMP, outreach) used to set budget parameters (core services, discipline, LTFP fit); debate on adding explicit budget‑engagement questions in future surveys (Item 8.4; 01:36:43–01:47:14). Citizen panel options canvassed; cost and resourcing significant; panel best used across multiple projects if pursued (Item 8.4; 01:47:14–01:50:58). Standing Orders review to codify motion‑handling post legal advice; training requested ahead of Chair transition in July (Item 4.3; 10:51–11:37).
Official Meeting Minutes
GENERAL COMMITTEE MEETING | 12 MAY 2026 General Committee Meeting Minutes Tuesday, 12 May 2026 10:00am Council Chambers, 9 Pelican Street, Tewantin Committee: Crs Brian Stockwell (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Tom Wegener, Frank Wilkie, Nicola Wilson “Noosa Shire – different by nature” Page 1 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 MINUTES ORDER OF BUSINESS 1 DECLARATION OF OPENING The meeting was declared open at 10.01am. 2 ACKNOWLEDGEMENT OF COUNTRY Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging. 3 ATTENDANCE & APOLOGIES COMMITTEE MEMBERS Cr Brian Stockwell (Chair) Cr Karen Finzel Cr Amelia Lorentson Cr Jessica Phillips Cr Tom Wegener Cr Frank Wilkie Cr Nicola Wilson EXECUTIVE Chief Executive Officer Larry Sengstock Director Community Services Kerri Contini Acting Director Corporate Services Margaret Gatt Director Development & Regulation Richard MacGillivray Director Infrastructure Services Shaun Walsh APOLOGIES Nil. 4 CONFIRMATION OF MINUTES 4.1 SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 7 APRIL 2026 Committee Resolution Moved: Cr Karen Finzel Seconded: Cr Nicola Wilson That the Minutes of the Services & Organisation Committee Meeting held on 7 April 2026 be received and confirmed. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Page 2 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 4.2 PLANNING & ENVIRONMENT COMMITTEE MEETING MINUTES DATED 7 APRIL 2026 Committee Resolution Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips The Minutes of the Planning & Environment Committee Meeting held on 7 April 2026 be received and confirmed. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 4.3 GENERAL COMMITTEE MEETING MINUTES DATED 13 APRIL 2026 Procedural Motion Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips That the operation of the Standing Orders or any relevant provision thereof be suspended to allow Council to discuss a procedural matter arising from the previous General Committee Meeting regarding the application of Standing Orders Item 31.1. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson Against: Cr Tom Wegener Procedural Motion Moved: Cr Frank Wilkie Seconded: Cr Karen Finzel That Standing Orders be resumed. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson That the Minutes of the General Committee Meeting held on 13 April 2026 be received and confirmed. Carried. Page 3 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 5. PRESENTATIONS Nil. 6. DEPUTATIONS Nil. 7 REPORTS DIRECT TO GENERAL COMMITTEE - FOR CONSIDERATION 7.1 CHILD SAFEGUARDING POLICY Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Karen Finzel That Council A. Note the report by the Inclusion Coach to the Ordinary Meeting dated 12 May 2026 regarding the Child Safeguarding Policy; B. Adopt the Child Safeguarding Policy provided at Attachment 1; and C. Authorise the CEO to take the necessary steps to implement the Policy and associated framework. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Page 4 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 7.2 1 SCHOOL STREET, POMONA - PROPOSED TRANSFER OF TENURE Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Frank Wilkie That Council A. Note the report by the Director Community Services to the General Committee dated 12 May 2026 regarding the proposed transfer of 1 School Street, Pomona to Noosa Council; B. Endorse, in principle, Option 2 and agree in principle to the transfer of 1 School Street, Pomona (Lot 3 on SP325683) from the Queensland Government to Council under a freehold held-in-trust arrangement at nil or low-cost; and C. Authorise the Chief Executive Officer to negotiate the transfer agreement and execute such agreement provided any requirements are reasonable. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 7.3 COMMERCIAL HIGH USE PERMITS - TENDER ASSESSMENT (N25153) AND CONSEQUENTIAL POLICY AMENDMENT Cr Amelia Lorentson In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following declaration to the meeting of a declarable conflict of interest in this matter: "I, Cr Amelia Lorentson inform the meeting that I have a declarable conflict of interest for Item 7.3 - COMMERCIAL HIGH USE PERMITS - TENDER ASSESSMENT (N25153) AND CONSEQUENTIAL POLICY AMENDMENT on this agenda as my children have previously worked (over 12 months ago) for Dean Brady who is an applicant in the Upcoming Commercial High Use Tender Process and my children are also members of Noosa Board Riders Assoc/Club where they are coached by Dean Brady. As a result of my conflict of interest, and in exercising an abundance of caution, I will now leave the meeting room while the matter is considered and voted on." Cr Amelia Lorentson left the meeting. Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Tom Wegener That Council A. Note the report by the Property Advisor to the General Committee dated 12 May 2026 regarding the Commercial High Use Permits tender assessment and consequential policy amendment; Page 5 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 B. Authorise the CEO to Issue five-year Commercial High Use permits commencing 1 July 2026 to the following recommended permittees: Activity Recommended Permittees Learn to Surf Noosa Main Beach Surf Skills Pty Ltd t/as Noosa Learn to (West) 1 Surf (No change) Learn to Surf Noosa Main Beach Go Ride A Wave Pty Ltd t/as Noosa (West) 2 Surf Lessons and Go Ride A Wave (No change) Beach Equipment Hire – Main Borain Investments Pty Ltd t/as Emu Beach Holiday Hire (New permittee) Beach Equipment Hire – Rock Go Ride A Wave Pty Ltd t/as Noosa Wall (Middle Groyne) Surf Lessons and Go Ride A Wave Pty Ltd (No change) Snacks and Drinks Refreshment Rainer Geitl t/as Noosa Frenzy Ice Van – First Point Cream (No change) Snacks and Drinks Refreshment Maria Kaligianis t/as Oz Whip Van - Noosa Spit Gelati Co (New permittee) Surf Therapy – Noosa Main Beach Ability Surf Pty Ltd (New permittee) (West - between rockwalls) C. Adopt the updated Commercial Use of Community Land Policy provided at Attachment 9 to the report and repeal the previous Commercial Use of Community Land Policy which was adopted by Council on 19 February 2026. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Cr Lorentson, having declared a conflict of interest, was ineligible to vote. Cr Amelia Lorentson returned to the meeting. 7.4 AUDIT AND RISK COMMITTEE MEMBERSHIP Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Frank Wilkie That Council A. Note the report by the Executive Officer to the General Committee Meeting of 12 May 2026 in relation to the membership of Council's Audit and Risk Committee; and B. Appoint Joanne Morris as an independent member to the Audit and Risk Committee for an initial term of three years, commencing on 29 May 2026 and concluding on 28 May 2029. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Page 6 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 8. REPORTS DIRECT TO GENERAL COMMITTEE - FOR NOTING 8.1 CAPITAL PROGRAM 2025-2026 DELIVERY STATUS REPORT Cr Jessica Phillips In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips provided the following declaration to the meeting of a prescribed conflict of interest in this matter: "I, Cr Phillips, inform the meeting that I have a prescribed conflict of interest in this matter as I am the General Manager of Cooroy Gymnastics Club who are mentioned in this report. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on." Cr Jessica Phillips left the meeting. Cr Frank Wilkie In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the following declaration to the meeting of a prescribed conflict of interest in this matter: "I, Cr Wilkie, inform the meeting that I have a prescribed conflict of interest in this matter as my mother, who donated $5000 to my election campaign, lives in a street adjoining Lorikeet Drive which is the subject of the Active Street project which is mentioned in this report for noting. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on." Cr Frank Wilkie left the meeting. Committee Recommendation Moved: Cr Amelia Lorentson Seconded: Cr Karen Finzel That Council note the report by the Project Controls Officer to the General Committee Meeting dated 12 May 2026, providing an update on the 2025/26 Capital Works Program as at 31 March 2026. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Tom Wegener, Cr Nicola Wilson Against: None Crs Phillips and Wilkie having declared conflicts of interest, were ineligible to vote. Cr Jessica Phillips and Cr Frank Wilkie returned to the meeting. 8.2 OPERATIONAL PLAN 2025-2026 Q3 QUARTERLY REPORTING Cr Jessica Phillips In accordance with Chapter 5B of the Local Government Act 2009, Cr Phillips provided the following declaration to the meeting of a prescribed conflict of interest in this matter: "I, Cr Phillips, inform the meeting that I have a prescribed conflict of interest in this matter as I am the General Manager of Cooroy Gymnastics Club who are mentioned in this report. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on." Cr Jessica Phillips left the meeting. Page 7 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 Committee Recommendation Moved: Cr Tom Wegener Seconded: Cr Amelia Lorentson That Council A. Note the report by the Executive Officer to the General Committee dated 12 May 2026 regarding the Quarter 3 Operational Plan 2025-2026 progress update; B. Note the progress report for Quarter 3 (FY25/26) of the Operational Plan 20252026 provided as Attachment 1; and C. Note the status of Council's Operational Key Performance Measures for Quarter 3 (FY25/26) provided as Attachment 2. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None Cr Phillips, having declared a conflict of interest, was ineligible to vote. Cr Jessica Phillips returned to the meeting. 8.3 PLANNING APPLICATIONS DECIDED BY DELEGATED AUTHORITY – MARCH 2026 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council note the report by the Development Assessment Manager to the General Committee Meeting dated 12 May 2026 regarding applications that have been decided by delegated authority for March 2026 as provided at Attachment 1 to the Report. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 8.4 CONSOLIDATED COMMUNITY ENGAGEMENT PROGRAM FEEDBACK 2025-2026 Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Amelia Lorentson That Council note the report by the Acting Director Corporate Services to the General Committee dated 12 May 2026 regarding the Consolidated Community Engagement Project Outcomes for 2025-2026. Carried. Page 8 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9 CONFIDENTIAL SESSION Committee Resolution Moved: Cr Brian Stockwell Seconded: Cr Amelia Lorentson That the meeting be closed to the public immediately after the adjournment at 12.35pm: A. Pursuant to section 254J(3)(g) of the Local Government Regulation 2012 for the purpose of discussing contracts proposed to be made by Council and in particular, the potential commercial negotiations in relation to that contract for: Item 9.1 - CONTRACT AWARD REPORT - CONTRACT NO. CN25203 - CONSTRUCTION OF CHANGING PLACES FACILITY - GYMPIE TERRACE; Item 9.2 - CONTRACT AWARD REPORT - CN25107 DOONELLA BRIDGE RENEWAL; B. Pursuant to section 254J(3)(e) of the Local Government Regulation 2012 for the purpose of discussing legal advice relating to an appeal in the Planning & Environment Court so that Council’s legal position is protected in relation to Item 9.3 - PLANNING & ENVIRONMENT COURT APPEAL 2611 OF 2024 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR MULTIPLE DWELLINGS (4 X SMALL DWELLINGS) AND FOOD AND DRINK OUTLETS (2 X TENANCIES) AND OFFICE AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS Item 9.4 - PLANNING & ENVIRONMENT COURT APPEAL 2697 of 2025 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR A DWELLING HOUSE 4 ARAKOON CRES, SUNSHINE BEACH Item 9.5 - PLANNING & ENVIRONMENT COURT APPEAL 2698 of 2025 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR DWELLING HOUSE AT 6 ARAKOON CRES, SUNSHINE BEACH Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None The meeting adjourned at 12.05pm. The meeting resumed 12.35pm. Page 9 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Nicola Wilson That the meeting be re-opened to the public. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9.1 CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT AWARD REPORT - CONTRACT NO. CN25203 - CONSTRUCTION OF CHANGING PLACES FACILITY - GYMPIE TERRACE Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Amelia Lorentson That Council A. Note the report by the Principal Project Manager to the General Committee dated 12 May 2026 regarding the construction of the Changing Places Facility at Gympie Tce; B. Award Contract CN25203 for the Construction of Changing Places Facility – Gympie Terrace to Carfax Commercial Constructions Pty Ltd under lump sum contract for an estimated total contract value of $1,180,885.35 (GST Excl) as follows: 1. The Lump Sum amount of $1,153,885.35; 2. A provisional Item sum amount of $27,000; and C. Delegate authority to the Chief Executive Officer to negotiate, finalise, execute and do all the things necessary to administer and vary the contract on behalf of Council. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9.2 CONFIDENTIAL - NOT FOR PUBLIC RELEASE - CONTRACT AWARD REPORT - CN25107 DOONELLA BRIDGE RENEWAL Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council A. Note the report by the Project Officer to the General Committee Meeting dated 12 May 2026; and Page 10 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 B. Award Contract No. CN25107 for the Doonella Bridge Renewal to Marine & Civil Maintenance Pty Ltd for the lump sum price of $7,417,905.81 (excl. GST); C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute, and do all things necessary to administer the contract on behalf of Council; and D. Approve the revised project scope to only undertake capital remediation works to the existing bridge structure and road approach upgrade works, including the stabilisation of the Southern Approach (Option B). Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9.3 CONFIDENTIAL - NOT FOR PUBLIC RELEASE - PLANNING & ENVIRONMENT COURT APPEAL 2611 OF 2024 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR MULTIPLE DWELLINGS (4 X SMALL DWELLINGS) AND FOOD AND DRINK OUTLETS (2 X TENANCIES) AND OFFICE AT 2 BOTTLEBRUSH AVENUE, NOOSA HEADS Committee Recommendation Moved: Cr Amelia Lorentson Seconded: Cr Jessica Phillips That General Committee Agenda Item 9.3 be referred to the Ordinary Meeting for further consideration. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9.4 CONFIDENTIAL - NOT FOR PUBLIC RELEASE - PLANNING & ENVIRONMENT COURT APPEAL 2697 of 2025 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR A DWELLING HOUSE 4 ARAKOON CRES, SUNSHINE BEACH Committee Recommendation Moved: Cr Jessica Phillips Seconded: Cr Nicola Wilson That Council A. Note the report by the Manager Development Assessment to the General Committee Meeting dated 12 May 2026 regarding Planning & Environment Court Appeal 2697 of 2025 (4 Arakoon Cres Sunshine Beach); and B. Agree to settle the appeal generally in accordance with the proposed conditions outlined in Attachment 1. Page 11 of 12 GENERAL COMMITTEE MEETING | 12 MAY 2026 Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 9.5 CONFIDENTIAL - NOT FOR PUBLIC RELEASE - PLANNING & ENVIRONMENT COURT APPEAL 2698 of 2025 - APPLICATION FOR A MATERIAL CHANGE OF USE FOR DWELLING HOUSE AT 6 ARAKOON CRES, SUNSHINE BEACH Committee Recommendation Moved: Cr Frank Wilkie Seconded: Cr Brian Stockwell That Council A. Note the report by the Manager Development Assessment to the General Committee Meeting dated 12 May 2026 regarding Planning & Environment Court Appeal 2698 of 2025 (6 Arakoon Cres Sunshine Beach); and B. Agree to settle the appeal generally in accordance with the proposed conditions outlined in Attachment 1. Carried. For: Cr Brian Stockwell, Cr Karen Finzel, Cr Amelia Lorentson, Cr Jessica Phillips, Cr Tom Wegener, Cr Frank Wilkie, Cr Nicola Wilson Against: None 10 MEETING CLOSURE The meeting closed at 2.03pm Page 12 of 12
Meeting Transcript
Brian Stockwell 00:00.000
Ted just told me to self-starter that it's on. Okay, so welcome to the May 2026 General Committee Meeting. We are having our meeting as usual on Kabi Kabi country, who have looked after this place for millennia before. Now and we pay our respects to their elders, past, present, emerging and hope that we enter into our job here today reflecting the care and respect that they pay for this country and the people in it. We then move have all councillors in attendance and there is no apologies so the subsequent item is the confirmation of minutes. Would someone like to move the service Amelia Lorentson 00:46.682
And excuse me, I'd like to raise a procedural matter arising from the previous General Committee regarding the application of standing order 31.1. The last. So there is nothing on the agenda that allows you to do so. There's confirmation of minutes General Committee, minutes dated 13th of April 2026. We're on the meeting Services and Organisation Committee meeting, minutes dated 7th April 2026. Okay, Through the Chair. My understanding was I could move a procedural motion when confirmations of minutes was raised. Brian Stockwell 01:20.753
If you want to do it about the last General Committee, it should be in relation to the general committee. Aw, aw, sorry. So we're looking for the confirmation of service and organisations committee meeting minutes. Moved by Councillor fintle. Seconded by Councillor Wilkie. Presumed there's no discussion. All in favour? Favour? That's unanimous. We then move on to Planning & Environment Committee Meeting. Minutes dated 7th April 2026. Can't move, Councillor Lorentson. Seconded by Councillor Phillips. All those in favour? Amelia Lorentson 01:58.602
Okay, we now move on to the general committee meeting. Minutes dated 13th April and you wish to move a particular motion? Yes, I'd like to raise a procedural matter arising from the previous General Committee regarding application of Standing Orders 31. At the last meeting I raised concerns after a motion had been lost and a further motion was then moved following that outcome. That was in relation to the Tourism Noosa funding performance agreement. I also requested legal the matter and submitted a question on notice. Legal advice was subsequently obtained and circulated to our councillors. I'll introduce you. You said you were a procedural matter. Brian Stockwell 02:38.770
If you're doing something other than commenting on minutes, we actually need that to be entered into the procedure. And it is undefined. Is seeking clarification on a ruling on the future application. That's nothing to do with the minutes. The ruling's not recorded in the minutes. Amelia Lorentson 03:01.911
Thank you, Chair. I understand that. I'm not reopening a debate on a motion. I'm just raising a procedural issue regarding the future application of standing order 31.1 in the context of the legal advice that's been circulated to all the councillors. Brian Stockwell 03:17.620
Sure, so there's only one way to do that and that would be to suspend Standing Orders. Amelia Lorentson 03:21.160
Okay, I would like to suspend Standing Orders. So Councillor Brian Stockwell 03:24.300
Lorentson has moved that the Standing Orders be suspended to allow her to discuss a procedural matter relating to the last General Committee Meeting. Jamila McCoy 03:35.300
Can I just grab that for everyone? Frank Wilkie 03:36.958
Can this be done at the end of the meeting after we've dealt with the agenda items? Brian Stockwell 03:41.838
As I mentioned, the Standing Orders can be raised by Councillor. I have been advised that it's meant to be during the debate on our issue. I presume that opening a discussion on the minister's so, Amelia Lorentson 03:57.476
Would you like to use it? Like to know that the operation of the Standing Orders or any relevant provision thereof be suspended our Councillor to discuss a procedural motion. Is it a motion or a matter? No, it's not a matter please, Cathy. Just a procedural matter arising from the previous General Committee regarding application of standing order 31.1. 0.1 Brian Stockwell 04:41.960
And we have a seconder, didn't we? Phillips. We have no Standing Orders in place. Councillor, you wish to talk to this? Do Frank Wilkie 04:51.462
We have to? Oh, sorry, you were right. Do we have to speak like that. Or vote on a motion? Brian Stockwell 04:59.304
Yes. I Don't believe you speak, I believe you just vote. OK. You vote to use the same standing order as Dan used to. Yes. OK. So those in favour of the suspension of Standing Orders? I will, because I believe the matter is related to one of my rulings. So that's Councillor Phillips, Finzel, Lorentson, Wilson and Stockwell. Thank you. At the last... I should call for those against. Uh Councillor uh Wilkie and Thomas Amelia Lorentson 05:43.523
Thank you. Just at the last meeting I raised concerns after a motion had been lost and a further motion, an alternate motion and a procedural motion was then moved following that outcome. I also requested legal advice on the matter and I submitted a question on notice. This was in relation to the tourism funding and performance agreement. Legal advice was obtained and just recently it was circulated to all the councillors. Councillors. My today again it's not about revisiting the debate or outcome it's about seeking clarity on how standing order 31.1 is to be applied in future meetings again it's important for good governance, transparency and consistency that councillors and the community have a clear and shared understanding of how Standing Orders are applied. Accordingly seeking a clear ruling or clarification on the future application of Standing Orders 31.1 okay. To the CEO. Larry Sengstock 06:57.550
Okay so thank you Through the Chair we did get legal advice. The position is certainly a it's not clear in our in our Standing Orders in terms of the process to to move forward on this so we did an interpretation at the time and the interpretation was that we could continue and it became the Chair's decision as is the ruling in our Standing Orders. The legal advice order. That we've got now is still up for interpretation. I believe the Chair has still got various views with this as well but the interpretation from the lawyers is that once a motion is lost then it is lost. And it doesn't it can't continue which is what what the interpretation is but again it's very grey in our Standing Orders and it's still very much up for conjecture in terms of some members of our of our council. That's the position that we've got. However, if you look back at the actual meeting, the legal advice is that we haven't done anything wrong as such. We've interpreted the way that we saw it at the time, given that it was a General Committee going to a woman meeting, which is a little bit different to other councils as well. Everybody's got their own sort of... Idiosyncrasies if you like, in terms of the way that we operate our meetings, and because it was going from general to ordinary, the decision taken by the Chair at the time was quite within his rights to do that, is our legal advice, and we're moving forward, the advice is that when a motion is put and lost, then it can't be re-upholstered at the same level. Amelia Lorentson 08:48.410
And just a question to the CEO in terms of our Standing Orders. Will we review to ensure that that is clearly articulated. Larry Sengstock 08:58.908
Like all legal matters or legal documentation, there's a level of interpretation that comes with legal advice. And this was one that's not been necessarily dealt with before, so now that we have dealt with it, we will be looking to making sure that we sure it up in our Standing Orders. And as we know, we've now moved from a different structure from our sub-committees to our general and ordinary. We're now just general and ordinary, so that gives us the opportunity to Read. Review our Standing Orders, which we will do in the coming weeks and months. And provide as much clarity as we can, and we'll certainly seek the legal advice to make sure that we are absolutely solid on our Standing Orders. Again, there's always going to be circumstances. Where interpretation is required in any legal advice. Brian Stockwell 09:54.859
So just I'd like to speak to this. Oh, yes. Yeah, so just to be clear, the legal opinion supported the position of Councillor Lorentson rather than one I took. As the CEO has taken, I actually have concerns about the nature some of the opinion which gives advice which is contrary to the way meetings have worked here for decades, and from my research with people with decades of experience in local government across Queensland, inconsistent with the way that local government is conducted across Queensland. So I do believe there is is a need, when we do the review of the Standing Orders, to make it very clear because, yes, the impact of the legal advice about what happens after a motion is lost could create a whole lot of difficulties for this council. Jessica Phillips 10:39.002
Can I move that the standing ask questions, or just with Diana on the line? There's been a... Oh, yeah. OK. It wasn't seconded. Be careful not Frank Wilkie 10:52.150
To ask for specifics Jessica Phillips 10:54.170
About legal advice. Ms EASTMAN: okay. Thanks. So, if it's OK, then, could I just ask Diana if, from here, really wanting to have some clarity around, I think it would be good to have some black and white, I know it's hard with legislation, but will there be training for us once, and what sort of, what do you envision, Diana, like a timeframe around that? I know that I'm coming into being the Chair in July, so it would be really important for me to see that this is maybe rectified and that some training for us would be, but I know that timeframe might be short. Is it possible, and can you just give me an idea of what you're doing in the background? Brian Stockwell 11:37.886
So, Councillor, I Don't think that question is relevant to that matter. I think it's something we can do off. So we have got to move a motion to go back in understanding order. Do we have a seconder? Seconder, Councillor Finzel. All those in favour? That's carried unanimously. Okay, we're back on then to discussing the General Committee Meeting minutes dated 13th of April 2026. Do we have a mover? Moved, Councillor Wilkie. We have a seconder, Councillor Wilkie. I'm presuming there's no debate. All those in favour? That's unanimous. We Don't have any presentations nor do we have deputations. So move on to section we 7 where item 1 is regarding the council's child safeguarding policy and I presume we have the Director, Kerri Contini, in support. Good morning councillors. Which I believe is Jamila McCoy, our inclusion coach and our manager of sport and activity. Who would like to do the executive summary? Yonchi Wolf 12:46.780
We'd just like to though recognise that Jamila is here outside of her normal access and inclusion role and has taken this on board as it was a matter that came up through work doing and she kindly took that work on board for us. So introducing Jamila. Thank you. So this report seeks council's approval to adopt the child safeguarding policy in response to new legislation obligations applying to all Queensland local governments from October 1st of 2025, including requirements under the child safe organisations act of 2024. Council provides a wide range of services, facilities and spaces that are regularly accessed by children and young people. Until now, child safety has been managed through existing governance, risk management and operational practices. Recent legislative reforms now require local governments to have a dedicated organisation-wide child safeguarding framework and policy. The proposed policy... Sets out a clear and consistent approach to safeguarding children and young people who use council facilities and services. It builds on work commenced last year bringing council's child safety arrangements together into a single framework that meets legislative requirements and community expectations. The Queensland family and child commission have already recognised the approach that Noosa Council has taken in child safe practices including council's leadership in implementing these new standards and requirements. Unknown 14:19.114
Thank you. Do we have any questions? Frank Wilkie 14:24.063
Yeah, jamil, what protections are in place already and how will this change improve those protections? SPEAKER_04_b 14:31.443
So what the policy will provide is an overarching document for the entire organisation. Currently we have the child and youth risk management organisational outline which up until this point has ensured are adhering ensure that we to all of our requirements within legislation so this is supported for the entire organisation and each of our facilities that currently work with children have individual procedures. And policies within within each one. So as an example we've got the aquatic centre and they've got specific photography policies and frameworks and procedures within that. So state Frank Wilkie 15:14.317
Rates have been updated? We're happy with that. SPEAKER_04_b 15:17.557
Yes, from October 1st last year. Larry Sengstock 15:19.457
Yeah, I was just gonna so the NAG, obviously, they go under the OSMIC certifications, and obviously they're royal life saving Australia, so we just follow through with their guidelines. Mm-hmm. SPEAKER_11 15:33.744
So this is just now an organisational wide one that will support those, and we'll work on developing some site-specific frameworks as a follow-on to this policy being endorsed. Thank you. Yonchi Wolf 15:47.065
I think critically we've had individual facilities and services responding to the various parts of legislation, and council as an entity has not been identified as an entity that has to apply broad principles. The child's safety. Child safeguarding or the new legislation require names and requires council to have in place policies to apply the framework. So it provides a higher level guideline. It does require some additional controls that we've or measures that we've not had in place before. So for example, it looks at the blue card requirements and it expands those blue card requirements from what we had previously, not in a great way because we've always taken a very responsible approach. Blue card and probably implemented a blue card where we didn't need, certainly didn't need to under legislation, but we thought it was good practice. What this also does is it increases our mandatory reporting responsibilities for a number of positions across council where staff form the reasonable belief that a child might be subject to harm. Okay. Jessica Phillips 17:05.181
Question, thanks. I'm assuming there'll be some SOPs for each site, but with mandatory, one of the ones that I just want to hear about is the mandatory reporting office of it. How will that, that won't even come back to council in reporting that, but with, can you tell me how that will be, it'll go then manager and then through to the Director, maybe just for the community, I know that it will happen, but just that extra layer of sort of the top down reporting. To make sure that the obligations of the mandatory officer sees that Yonchi Wolf 17:40.588
Through. We have always had mandatory reporting responsibilities here at Noosa Council because we've operated crèches and those crèches have crisis had that responsibility, this does. Broaden it out. Our first responsibility in that reporting is always straight to the authorities with involvement from an appropriate manager. Now we have the policy puts in place arrangements say for example the concern may have been about the manager we have what's identified as a responsible officer that would then take that on board. So it puts in place a number of avenues and spells out who has responsibility in this space to support an officer that's got mandatory reporting responsibilities cool. Thank you. Amelia Lorentson 18:32.291
Are we going to ensure that the staff, the contractors and our volunteers, ones required report the to or manage child safety risk, actually understand their obligations and are consistently applying them in practice and how are we proposing to manage that risk? SPEAKER_04_b 18:55.871
So we've got currently people in I've worked with people in culture, culture, so if staff are onboarded they will do the national principles training initially, which will give them a good understanding. They'll also have access to the policy and to the organisational outline, so those will be resources that they will use, as well as on the onboarding for any of the staff that will be highlighted things like our risk assessments and and anything pertaining to child safety in that way, but once the policy is adopted then we'll continue to expand the training that's available well as Yonchi Wolf 19:34.586
Each of our services has training specific for so they do a general onboarding and general council training and then they move into service specific training now for those areas that already have heavy involvement with young people there's a there's a training element that's around that this will now be built into that but where we have positions that potentially now falling under mandatory reporting that haven't previously need to go back and do training for them to understand that obligation and what that means for them Amelia Lorentson 20:14.910
So my understanding the responsibility also applies to us as elected members so will we be also undertaking SPEAKER_08_b 20:23.160
Some training excellent so this is one of those pieces of legislation that is a catch-all piece of legislation and it's basically saying that really in councils operations whoever is involved with children there is a level of responsibility and obligation that comes with that now there's obviously varying degrees of that and we will tailor the awareness and training depending on that so for example while we might have some of our staff, say for example, staff doing library programs would need to have a blue card. However, councillors wouldn't need to have a blue card. Amelia Lorentson 21:03.355
I know just visiting schools, blue cards are required now. SPEAKER_08_b 21:08.715
Yes, they have. And we'll need to do an audit and so previously the legislation was requiring implementation by earlier this year. It's obviously much more complex as Jamila said. Noosa been a leader in this space in local government so we are a long way ahead of other councils. There'll be a lot of work that we'll need to do out the other side. Brian Stockwell 21:36.199
Okay, we have SPEAKER_08_b 21:37.019
Someone who's working. Move Councillor Phillips. Seconded, I think Brian Stockwell 21:40.459
Councillor Finzel got it. Councillor Phillips, the floor is yours. Jessica Phillips 21:43.239
I'm very excited to see this policy. Thanks for the work that's going in. I know that there will be work beyond this for training. I'm really aware of that, but I'm glad that it is here. I think we're training, I'd love to see ongoing training and face-to-face because this sort of legislation is, there's a lot of principles and different scenarios that can occur, but anything to help our staff feel. Um what to do in a situation that can be quite confronting for someone that's never come across it, so I would like to show absolute support for staff that come across these situations and support absolute. Because every child deserves to be safe in every environment and if we have responsibility then I'd like to set this standard so thank you for bringing it. I was excited to see it in front of us and very happy to support it so thank you. Karen Finzel 22:47.804
I would like to commend the staff and the work that's been done on this report and it's really good today that it's coming in the month of May where we are addressing as a society the prevalence of violence against particularly women and children in our society so I think anything where people work hard to take responsibility working at reducing the likelihood harm to our young people is to be highly commended. I think we all need to make sure that we stand up rather than stand by so I'm really happy to see this proceed forward and see that continue framing to protect not only our children but our staff and the broader community so thank you very much for your contribution and for stepping up to the plate to ensure that we have continuous improvement in this space to ensure also our most vulnerable people, our young people have a voice at the table because they've all seen us. Thank you. Unknown 23:47.177
Everyone else? Would you like to close? Brian Stockwell 23:50.557
I'll put the motion no's in favour. That's unanimous. We'll now move on to the next item. Thank you. So the next one is item two, which is one, school street Pomona, proposed transfer of tenure. And once again, our Director Community Services, Kerry, is here. Do acknowledge that I believe there might be a few people who've downed tools from the Pomona men's Chair here, so we acknowledge your participation and thank you that you're not as noisy as you normally are. SPEAKER_08_b 24:29.401
Good morning, councillors. The report that I'm presenting to you today is regarding the proposed transfer of tenure of the lot at 1 school street, Pomona. So this is a proposal from the Queensland government through DETSI to transfer 1.22 hectares of state owned land at one school street to council under a freeholding trust, held in trust arrangement. The site includes facilities that have been home to Men's Shed Pomona for a very lengthy period now, over a decade. And followed detailed discussions over the past nine months. The State has addressed council's previous concerns around this matter, we worked very hard to address those, and is now offering the land to council at nil or nominal cost, basically around transfer the royal port recommends that council accept the transfer, subject to satisfactory final negotiations, as the transfer delivers clear and enduring community benefit and provides council with control over a strategic parcel of land in bermuda. Brian Stockwell 25:39.514
Second. Moved Councillor Finzel, seconded Councillor Wilkie. Councillor Finzel, you have the floor. SPEAKER_07 25:44.894
Yes, this is a great day for the meme shared in Pomona. I know this has been a long journey, so I think to support them in their endeavours. And future planning, I think it's timely. I know they're excited to have this matter brought before us today, but this decision making, which is the first step in many towards their goals and their future. So I'm happy to support this and thank everyone who's been involved to get it to this point. Unknown 26:14.275
I have some questions. Yes. Thank you. Amelia Lorentson 26:17.835
Can you just give us an idea what's the timeframe from transfer execution to the Men's Shed formally receiving tenure? And also that question applies also in terms of the access, the residential access. Is there some sort of expected timeframe for the officers to begin work on access arrangements for the neighbour? SPEAKER_08_b 26:43.240
Thank you, Councillor Lorentson, and Through the Chair. So there's two separate components to that. There's the formal negotiation with the State. Now, we've obviously been in negotiation for some time and I think that, from that perspective, we have resolved any matters that we needed to Resolve. However, it will be that process transfer into a procedural process for them and we Don't have control over that. So that will depend on their priorities and their ability to, will work for that to occur. Meantime, we will undertake verbal discussions with both Men's Shed Pomona and with the property owner around access so that we're advancing those matters and then can start the formal process once transfer has occurred. And we need to be realistic, that formal transfer process could take a couple of months, working with the State through that. In terms of, for example, Men's Shed Pomona, we would, I would be proposing that we provide what's called a letter of intent, which says that counselling... Intends to take over tenure. You know, we would attach the minutes from the meeting. That would, for example, allow Men's Shed Pomona to apply for grants. They, we would have an arrangement with the State around so that we either endorsed or not the grant application, but it would allow them to continue to advance some of the things they're wanting to advance. So short answer, we would have informal discussions while we waited out through the formal process because that will take a couple of months. Amelia Lorentson 28:36.991
And in terms of cost, just a last question, and the report actually identifies expected costs. Financial or legal risk, what are they in terms of we Don't get into anticipated costs and all the transfer and ongoing maintenance. SPEAKER_08_b 28:55.747
So the originally one of the issues had been around cost where council was being expected to accept this transfer. At a market value cost to the property, which was not something that we could reasonably support. Now that those negotiations have set that aside, we're looking at potentially amount however, there's also the potential that we can apply for an exemption and that's what we're looking at at the moment. There will be some ongoing small maintenance fees, but we have a fantastic community organisation on site that does a great job already of looking after the site. And so part of our negotiations now around what does that lease look like? What is their responsibility? But, you know, council will incur, you know, you know, several thousand annually in terms of mowing, etc. If that's required. Ongoing costs, I can't give you an accurate figure and that that will very much depend on a future council and what they know what happens with the site. In terms of Men's Shed, what their developments are but you know in this space as always where we're looking to upgrade facilities that we are looking for external grant funding to support that. Thank you. In terms of our legal risk that we have worked hard with the State around what that transfer looks like and my view is that a freehold held in trust is the best arrangement that we could it gives us full control, basically, over the site. We just simply can't sell it off for development, for example. Yeah. We'll see. Amelia Lorentson 30:51.416
Mm-hmm. I'm happy to speak. So thank you, Chair. What we're considering today is the transfer of tenure from the Queensland government to council under a freehold held in trust arrangement. That's important because of what it'll mean for the Pomona men's who been operating from this shed, have site. Since 2014. For more than a decade, this group has never had long-term certainty over their future here. They've operated under a licence to occupy, which was due to expire in March 2026, with no ability to extend it under the current state arrangements. That uncertainty has had real consequences. It's limited their ability to apply for grants, plan improvements, upgrade... Facilities and properly invest in the future of the site because they simply do not have secure tenure. Once council accepts this proposal, we can begin the process of putting in place a proper long tenure arrangement for the Men's Shed. And that is the real significance of today. Moving from uncertainty to stability and finally giving this incredible group the confidence ahead. To plan it also provides important certainty for the neighbouring resident who has also lived with ongoing uncertainty around access arrangements. So today is also a positive outcome for her. I want acknowledge the men from the Pomona Men's Shed who are here in the gallery. Ross and Rod and past president Colin Thompson. Since coming onto council in 2020 the and I've seen their patience, their resilience and determination. Not just to keep fighting for tenure but to keep showing up for each other and for their community. Because they understand the value of this place. They understand that a Men's Shed is about much more than tools or timber, it's about connection, it's about reducing social isolation, it's about friendship, purpose and having a place where people feel valued and supported and today we protect that. Also want I you to sincerely thank council for their hard work in bringing this long and complex matter to resolution. It has taken persistence, professionalism and genuine commitment to community outcomes over many, many years to get to this point. Also I want to acknowledge Sandy Bolton for her ongoing advocacy and collaboration in helping support this outcome. 12 years is a long time to wait for certainty and it's taken its mental toll and physical on the men of the Pomona Men's Shed and I want to acknowledge that today. But today we are finally giving the Pomona Men's Shed what they have long deserved: a stable home with can continue their important work for our community for many years to come. I say that every day is a good day to be grateful, especially today guys. Congratulations. Brian Stockwell 34:21.230
Okay, anyone else like to speak to the motion? Frank Wilkie 34:26.923
Looking, the staff councillors have gone over the details of the transfer. I also think it's important to acknowledge the patience and persistence of the members of the ship. It has men's shit, been a long time coming. They will have certainty of tenure, greater capacity with grant applications. They're here today. We acknowledge that and thank you for your patience. Brian Stockwell 34:54.796
Councillor Finzel, would you like to close? Karen Finzel 34:56.816
Well, I think said, but as always, I think this is a win-win for community, for all the stakeholders. I think this is very exciting for the future moving forward. It provides great opportunities and I'm sure the Men's Shed of their committee will continue to drive forward and leaving an awesome legacy around community, commitment, support for mental health and wellbeing, for social connection, identity and that common ground that we all share together in our care for each other and care for place. I'd like to also express my thanks today for the hard work of the council staff, state and everyone that's been involved. It's been a long and arduous process it's so wonderful that we can all celebrate those outcomes today. So thank you. Brian Stockwell 35:50.785
Put the motion those in favour that's unanimous thank you and we now move on to item three which is commercial high-use permits tender assessment and consequential policy amendment and we welcome up acting manager of property, Hayley, and her Director, who's this? Amelia Lorentson 36:16.962
In accordance with Chapter 5B, the Local Government Act, I inform the meeting that I have a declarable conflict of interest for item 7.3, commercial high ID initial-use PIM. Tender assessment and consequential policy amendment on this agenda. As my children have previously, over 12 months ago, worked for dean Brady, who's an applicant in the upcoming commercial high use tender process. My children are also members of Noosa Boardriders Association and club, where they are coached by dean Brady as a result of my conflict of interest. In exercising abundance of caution, I will now leave the meeting room while the matter is considered and voted on. So Cathy, there's a few extra words after Brian Stockwell 37:02.417
The word interest. If I could put a comma, and then in exercising an abundance of caution. Okay. SPEAKER_05 37:19.980
Thank you councillors. We've got Hayley here as the author of the report. Richard MacGillivray 37:25.180
Dennis had booked some leave. Originally this was before we had the change in meeting structures. So Hayley's stepping in to cover Dennis's report and we'll take you through the exact summary and the questions. SPEAKER_11 37:40.012
Sing-apart yes, so shoot the messenger. But I have to SPEAKER_03 37:44.932
Divert to Ryan at times if there's any process or tender related questions. Other than that I've got it mostly covered. Good morning. I present this report to council regarding the outcomes of the commercial high use permit tender assessment and the associated policy amendments. The purpose of this report is to see council endorsement to issue new five-year commercial high use permits commencing the 1st of July 2026. For approved activities on council controlled community land in the Noosa beach precinct. These permits relate to a limited number of high demand commercial activities on community land including surf schools, beach hire, refreshment vans and other based activities. The current permits are due to expire on the 30th of June and council resolved earlier this year to undertake a competitive tender process to ensure fair access and good governance. The tender process was conducted in accordance with the Local Government Act where submissions were invited through a vendor panel and supported by independent probity advisor Preston law. The probity advisor has confirmed the process was conducted appropriately and that there is no issues affecting a council's ability to award these permits. 17 conforming submissions from 11 businesses were assessed by five by a five-person evaluation panel. These submissions were evaluated against a weighted criteria including track record and experience, capital investment, managing managing planning, environmental and sustainable initiatives, alignment with councils DMP or Destination Management Plan and contribution to the economy and community. Following this process the panel recommends that of the seven available permits four be awarded to existing operators reflecting strong performance and service and service continuity. Three be awarded to new operators introducing improved offerings in alignment with council strategic objectives. A notable change is the recommendation to repurpose the existing surf dance permit. Is proposed to be awarded to ability surf to deliver allied health service, sorry, surf therapy sessions. Supporting people with disabilities through structured small-scale programs which align with councils including and wellbeing objectives. To reflect the outcome, the report recommends the consequential amendment to the commercial use of community land policy to formally recognise the surf therapy as a supported activity. Overall, the recommendation provides a balanced outcome that maintains quality and reliable service to the community, supports local economy activity, and enhances visitor experience, and ensures a sustainable and equitable use of the high-value community land. Accordingly, council is asked to note the report, endorse the recommended committees, and adopt an amended policy to enable the implementation from 1 July 2026. Brian Stockwell 41:00.834
Do we have any questions? I'm happy to leave it. Let's move the recommendations. SPEAKER_07 41:06.414
I think Councillor Wegener beat you. Councillor Finzel. Karen Finzel 41:10.114
Yes, thank you for the report, and the delivery. It's really good to come to this point in the year for looking at this process. I really think this is a valued contribution to our identity and our community, especially benefits back to our local community and visitors and the like, so it's a really wonderful opportunity to see this move forward and to see the good governance that's and the fairness and I'm happy to see that due diligence has been followed. So I'm happy to support this recommendation today and I'd like my thanks to all the people that actually applied, go through the process and for those that have been awarded those contracts I wish them every success with their business moving forward. Thank you. Councillor Wilson. Nicola Wilson 42:05.307
Thanks for the report. It's good to see ongoing interest permits. Good to see that there was multiple applicants and that as council finsall said there's been this really thorough process to assess them all SPEAKER_11 42:19.438
In accordance with our values as well so good to see and it's good to have so news stories thank you Councillor Tom Tom Wegener 42:29.953
I'm really happy with with the process as well and the policy and the amount of various businesses that that we allow in the public property because too many is a little also a problem I think that we just really maintained an excellent balance and and the in the waiting process it seems really good so thank you great report Frank Wilkie 42:55.049
Yes for the council views good to see the independent pro the advisors report as well and the use of independent legal credit advisor it gives confidence in the integrity of the process so thank you Brian Stockwell 43:11.475
My two cents worth is it's the there was AU criteria in the assessment of these as opposed to last time and now the symbols and that was the alignment with the Destination Management Plan and just looking through all the successful applicants scored highly on that criteria and a lot of the ones that weren't successful didn't score highly. So it's important that once we've adopted a strategy like the Destination Management Plan we're trying to get business and obviously these are enterprises working in in public spaces to identify with that ongoing direction as set out by the DMP so it's a good outcome from that perspective as well. Anyone else wish to talk I think? No? Thank you. Miss you. Not how it works. Okay, I'll put the motion. All those in favour? That's carried unanimously. Nottingham council on to that. We can invite it back here again. Thank you. And just that one difficulty note. Thank you. And our next item is Audit and Risk Committee membership and we have executive officer Yonchi Wolf to come and give us an overview. Welcome! SPEAKER_00 44:38.920
Thank you good morning councillors. Good morning. More good news? Yeah. This report seeks the appointment of Joanne Morris as the new independent member of council's Audit and Risk Committee to replace independent member, previous independent member Tina Wyer following her resignation towards the end of March. Joanne was identified as the preferred candidate following a competitive expression of process. She brings over 20 years of experience in finance, including more than a decade in executive leadership roles across local government, education and healthcare sectors. Considering her experience, Joanne is excellently placed to provide independent expert advice to council and financial reporting, risk management and other audit matters. It is therefore recommended that council note the report appoint Joanne. As an independent member to the Audit and Risk Committee for an initial term of three years, commencing on 29 May 2026, which is the next committee and concluding on 28 May 2029. Brian Stockwell 46:01.013
Would you like to speak with him, Alison? To her, Councillor Wilkie? Nicola Wilson 46:03.925
Yes. Having been on the panel to recruit members to the boarding risk committee, I welcome Joanne on this appointment. She was very impressive in the interview and she's got extensive experience, as you said, across local government and education and health. I think she'll be a really valuable contributor to the boarding risk committee and I look forward to working with her on this one. Amelia Lorentson 46:29.476
Anyone else wish to add something? I just have a couple of questions. So I note that the external board member that has taken the position, she's taken on a new role. I just want to check in terms of governance... There any governance assessment being undertaken regarding whether a recent new role will create any capacity issue or governance risk for the ARC? Not that I'm aware of. I'm not quite sure that I fully understand the question. So maybe my previous question is that the recruitment was done from an expression of interest. Was undertaken three, four months ago. That's correct. So my question is, has there been any material change in circumstance during that three month period that may pose any risk to the ARC? Nicola Wilson 47:28.914
I answer in she was promoted to CFO in that period. But yes, we did discuss her availability. SPEAKER_00 47:36.994
Excellent. Yeah. And one of the reference or a free check was also with the general manager of the St Vincent's Hospital where she currently works and there were no concerns from that side either in terms of any availability. So that should be good. Fantastic. Frank Wilkie 47:53.837
Thank you. Anyone else? Oh no, I'll just say, clear from her experience, she's only given me anything, anything she will be an giving as asset to the audit number scheme. Brian Stockwell 48:09.741
No. I'll put the motion. Those in favour? That's carried unanimously. Thank you. We now move on to section 8 of the agenda which is reports directed to the committee for noting and the first one is capital program 2025-2026 delivery status report. And we have Dr. Shawn and his team, Nell, I'm just going to sit here. Awesome. Thank makes sense. The experts are tired. When you're ready, we can have an over. Thank you, councillors. SPEAKER_05 48:53.300
This report provides a status on Noosa Council's capital works program for the 2025-26 financial year, excluding disaster recovery projects. The approved capital budget as per Budget Review 2 is $50 million, including $11.5 million in carry forwards. Actual expenditure at the end of quarter three is $20.8 million, representing 42% approved budget, with a further $11.7 million in commitments, representing an accumulative 65% of the approved budget. Grant funding revenue for the year is $16.4 million, with council contributing $9.8 million to these projects. Excluding disaster. The capital program comprises of 121 projects at various stages of planning, design and delivery, with an average project progress of 73%. The planning, design and delivery team are currently managing and supporting over 30 projects, with current financial year exceeding $15.5 million. The planning, design and delivery teams continue to collaborate to enhance the council's project management framework and associated processes. Capital works planning continue to progress the 2026-27 capital budget process with various workshops undertaken. I'd also just like to note under the pathway renewal program section of the report, I can confirm that the last concrete pour has been completed at bridge street, Cooran. However, we are just awaiting the 50 metres of bike safe handrails to be installed. Brian Stockwell 50:31.909
Thank you, Trevor. Do we have any questions for Cooper or Melissa? Frank Wilkie 50:36.469
Just a clarification. All these projects that were listed, this extensive list of finalised in quarter three. Unknown 50:44.804
Are you referring to the emergent projects? I'm talking about completed projects that were completed in quarter three. Projects underway as of quarter three. Shire-wide programs. Mm-hmm. Frank Wilkie 50:59.120
That's an emerging recently added projects. Yes. As of quarter three. Looks like a very busy quarter. Jessica Phillips 51:06.120
Okay. The emergent works represent works that have become emergent throughout the financial year, but when referring to the individual renewal programs such as the reseal, the patching or the pathway, that's a majority that has been more than most recent for us. So that is in regard to the reporting period. Would yeah, thank you. Nicola Wilson 51:27.943
To move to the next question? I have a question actual year to date of around 21 million. Are there any big projects that have been delayed in that time that 30 million has not been set yet? Are there any particular reasons for delays with those projects? Jessica Phillips 51:50.966
So we have as part of budget review to re-profile a few larger projects including Doonella Bridge. However this financial year we also had Cooroy Sports Complex which has the majority of the delivery program falling into next financial year. We've also got other elements around the what was A variety of different multi-year projects that have been impacted yeah that we could probably provide a little bit more detail on post meeting if we wanted to take more notice. Amelia Lorentson 52:26.365
I've got a couple of questions Mel. What are we most exposed to? Contractor or market volatility or both and what mitigation strategies are in place? Unknown 52:39.668
I might put that up for short. Yeah. Jamila McCoy 52:42.968
Welcome to the table. Thank you. To the team. Thank you for the question, Councillor Lorentson. I think we're not subject to contractor volatility at the moment. I think Noosa Council has established a really good rapport with contractors as a result of having clear briefs and also paying prices fairly. That's on the back of the significant both disaster reconstruction program as well as our very disciplined capital works program delivered since I've been in office so I think market price volatility is a question for everyone in Queensland and Australia with middle east dispute with the CEO the council has implemented a business continuity plan associated with capital works program that we're monitoring the prices very budgets carefully and also making budget provisions the next financial year in the event of escalation as well as also preparing back pocket plans in the event that we need to actually curtail a capital works program in the event of increasing costs so I think we're starting to become really reasonably well prepared and also being able to sort out what we need to do versus what we would like to do. Does that answer it well? Absolutely. Yeah. Amelia Lorentson 53:56.114
And just last question, which projects carry the highest delivery risk? I went through them all and I just thought which one are we most concerned about? Shaun Walsh 54:10.714
I think the are different. Risks portfolios. So that's the first one. For instance, if I deal with the projects underway at the moment, the Sunshine Creek land stabilisation project, we're carrying some risks associated with funding grant deadlines, so to meet them. But also we've come across, and this was reported to the PCG CWE. We've come across a sewer in an unsurveyed location and we're undertaking, with the design team, modifications to that design at the moment. We actually built that risk into the project because that project was procured on the basis of a design... Development package and the final design being with the contractor. So we're feeling comfortable in terms of pricing but it's actually making sure we meet the funding obligations with the State. So that's that's one area of risk. The other area of risk I'm concerned about is the traffic disruption arising from the Doonella bridge renewal. So there's a community risk of there not being totally or fae with the disruption that's going to arise with necessary traffic controls to actually repair and ensure that bridge is... Fit for purpose for the next 50 years. So that's another key risk that we're driving at the moment. And then the other projects, I think it gets back to the middle east conditions and us establishing appropriate rise and fall into the contracts to deal with pricing variations. Because at the underpinning is that we Don't want to drive our contractors to incitancing, you know, where this is a situation that they have inherited as well. And we want to ensure continuity and confidence in the construction industry, as well as delivery of our projects or central projects on behalf of the community. Amelia Lorentson 55:51.673
And in terms of the Peregian beach active project, can you give us a status report? Shaun Walsh 55:58.264
Yeah, so we're looking forward to presenting a further report, you know, to council in the near future. We'll be providing updated information in that report on advice from the funding authorities about extension of timeframes. My latest report is that funding entities had extended an extension to allow council to consider this next stage. We had verbal confirmation from the other funding entity but I haven't seen the letter come in as yet. And that will give us more time to actually, consider the finer details of that project and consider any further final Councillor feedback as part of this decision of Tewantin. Thank you. SPEAKER_11 56:52.456
It's only a status report and then I just thought. Brian Stockwell 56:57.956
It's still private for you to declare. Yeah, that's right. Sorry. SPEAKER_03 57:02.716
It's a status report but the gym club's included in the status report so it's not fair but I want to be over. Cautious. So I probably should have done it at the start because it was a was like it's okay and then as we were going I... It's okay, just make your declaration. Larry Sengstock 57:21.605
I think we're fine. It's a status report so if you're clear as far as you're concerned. SPEAKER_03 57:26.505
I know but I was running through it in my head as we were going. So have you got a standard? I do but it puts me out of the room. Amelia Lorentson 57:57.500
While we're waiting can I ask another question? Are you in the room? No. We probably should be aware of it. Are you requesting to stay? Okay, leave. Okay. Larry Sengstock 58:13.402
Sorry. I've been sitting on it SPEAKER_03 58:19.882
So. I'll just do my standard leave. You can all speak to it since you know so much the weekend as in accordance with Chapter 5B of the Local Government Act 2009, I cancel the thought to provide a following declaration to the meeting that there is a comparable conflict with-- prescribed. I cancel thought to inform the meeting that I have described a conflict of interest in the matter. Jessica Phillips 58:51.494
I'm the general manager of the Cooroy Gymnastics Club. Therefore, I will leave the meeting on it. SPEAKER_11 59:13.758
I'm going to leave the name once it's decided. Frank Wilkie 59:22.558
And just out of an abundance of caution, the prudential rejector street is not mentioned in the report, but it was raised as a question. Brian Stockwell 59:29.321
It is mentioned in the book. Yes, it is in the report. SPEAKER_11 59:34.281
Page, the last page. Unknown 59:40.761
I take what you steal with this on his... Ah, yeah. Amelia Lorentson 59:47.630
Page, the last page. Key project focus for the planning and design team... Unknown 59:59.694
On the last page. I'm on the last page. SPEAKER_11 01:00:34.300
Yeah, just probably the Corporate Plan, it's the second top. Brian Stockwell 01:00:45.660
In that case I would declare as well. Frank Wilkie 01:00:50.140
Community okay, give it a clear as well. Describe it. Describe. Did you meet... As my... Mother. Unknown 01:01:19.360
Who donated $5,000 to my election campaign. Who lives in a street adjoining Lorikeet Drive, which is the subject of the active street project, project, which is mentioned in this report for noting. Amelia Lorentson 01:02:00.100
Through the Chair, I think the Mayor moved the report. We Don't need to move the report. He did move it. SPEAKER_11 01:02:13.505
Thank you. Brian Stockwell 01:02:15.025
He did move it. I did, yeah. He did. So, fix that. Okay. So, I can make a ruling that that moving is going to be off he struck because it wasn't completed properly. Amelia Lorentson 01:02:30.570
I'm happy to move the report. Happy to second. Okay, Councillor Lorentson. Nothing except I miss chairing the Capital Works Executive. Real reminder of just the powerhouse that we have here in Noosa Council. Able, competent, just an 18. I want to acknowledge the hard work with capital works program and again the people all these works, 121 projects with average project progress at 73%, 37%, over 90%, complete 83%. Over 50% complete, congratulations. SPEAKER_03 01:03:19.913
If I could just circulate back to an earlier question to respond appropriately. I also just wanted to mention with some of the main drivers of projects that are continuing for the financial year. Financials are reflective of the end of March and we have progressed at a quick glance approximately four million dollars since then and made significant procurement progress as well into awarding large contracts and getting the construction works completed which typically hold on to the larger size of the financials and some of the key projects that have a large amount of budgets that they're working towards this financial year still as Sean mentioned is Ross Crescent. A few of the landfill projects so around the missing link in the compost facility out for a ward and then Doonella Bridge and the fleet program as well working towards large branches. SPEAKER_11 01:04:11.780
Yeah, Brian Stockwell 01:04:14.500
I'll one have of the boxes with the pictures and I think it's important that you know we bring these down to you know what the progress we see because as councillors we drive around and have a look. I've been at the Cooroy centre a lot since this construction 62 late and gone to drive and it's really good to see that that sediment erosion control works there now have handled the recent events quite well and there is great progress. The Hilton eskenaar living foreshores progress and the consultation we're currently under on that I think there's good feedback and good involvement of locals giving us a really direction to take in that respect. Hitland art group renewal, I take it now there's not that you can't go here tape around there anymore which has been there since like 2022. There is one complaint though, Kin Kin trail 4 and 3 renewal. I did do the wundum trail and I really the switchbacks. If you like but haven't done anything about how steep the hills are. Okay, we can take that. Okay, that's it. Unknown 01:05:25.553
Anyone else wish to talk? Okay, Councillor Lorentson would you like to close? I'll put the motion. Those in favour? That's unanimous. Thank you. Brian Stockwell 01:06:00.020
Okay, so we're now inviting executive officer Yonchi back to the table to give us the quarterly report for the operation plan 2526, quarter 3. SPEAKER_00 01:06:12.140
Yes, this report is for nordic provider quarter 3 progress update on the delivery of the operation plan 2526. Overall performance remains positive with 79% of initiatives either on track or completed. 17 initiatives are experiencing a minor disruption and 4 a major disruption. Threat. Regarding the major disruption is Kabi Kabi engagement and commitment plan. However, recruitment for liaison officers is currently underway, which is good to address that resource constraint. Then stage 4 of the Regional Art Gallery Feasibility Project. A business case is currently being prepared. And the finalisation of as you are aware, there are some land constraints that's currently on hold. I Don't know if you're aware of that. There's obviously, as always, very positive news as well. Some of the key achievements for the quarter include the endorsement of an updated Local Disaster Management Plan. Opening of the library of things, which is, if you look at it, quite an interesting and exciting item. Completion of the Liveability Survey. Also a very large item is the purchase of a 121 hectare property through the levy earlier this year. Approval of 25 affordable dwellings at 6264 MacDonald Drive. And also internally development of a new digital strategy and an ICT strategy, so some very major key achievement for quarter three. The report provides an overview of council's current key performance measures. Two highlights I want to, or two items I want to point out there. It is noted that the percentage of plumbing application decided within statutory timeframes has declined significantly due to unforeseen resourcing constraints. However, I want to note the percentage of requests completed within target date across council has improved significantly to 75%. And that basically comes from a baseline from the previous seven months of about 46%, a large jump to 75%. To request processing through the customer experience program, which is fantastic. Thank you. Happy to take any questions. SPEAKER_07 01:08:28.272
Through the Chair, thank you for the report. With regards to the Boreen Point campground master plan on will that hold, how impact the foreshore upgrade along the way there? Is that... Brian Stockwell 01:08:44.695
Sorry, Councillor, I mean, not Councillor, Director Walsh. Karen Finzel 01:08:53.935
Yeah, I just know from the last meeting out there, there was, you know, a lot of questions raised about how that's progressing and the impact on people along that foreshore. So just interested to clarify how this hold on this finalisation of the master planning will affect that. Jamila McCoy 01:09:12.284
So thank you for the question, Councillor pinsler. I understand under our capital works programming that we forecast the foreshore management plan for Boreen Point to be budgeted in 27-28. Shaun Walsh 01:09:21.994
So it's a future desired work. Though I do note that the Boreen Point campground and its use does have impacts upon the adjacent foreshore including use by cars parked to service the camping ground and also some issues associated with dogs starting the campground using the foreshore and also public access. Through the front of the campground through the access to unspeak so there isn't an interrelationship maybe the timing is actually better that they're not together, that could be one option, but the foreshore management plan is a future forecast. Karen Finzel 01:09:57.489
Okay, thank you. And are you working closely, I'm sure you are, with the committee progressing through these matters? Shaun Walsh 01:10:06.584
Councillor, for the question. When it goes to the committee, you're talking about the katharaba community association. Yeah. Brian Stockwell 01:10:14.284
And who's the other committee you're referring to, Councillor? What are they called, like the social group? Shaun Walsh 01:10:20.184
Yeah, so the only groups yeah so group that I've met with personally to discuss matters is the katharabad community association so there is some crossover with the disaster community subgroup plan so reps from RFS and SES on the fire service and SES I haven't met any of the other groups I'm just being clear about that there's also a crossover with the sailing club so that some of those people come along as well I haven't met with separate groups just one group to be clear thank you Brian Stockwell 01:10:55.493
Just before we do it's been pointed out that in this report is an attachment that references the Cooroy Gymnastics Club SPEAKER_11 01:11:19.176
He says, works pretty well. It's a similar reference to them Frank Wilkie 01:11:27.296
In the cabin works it's just incidental and there's no capacity for any Councillor to influence the progress of that report that project or in the active street. Brian Stockwell 01:11:41.902
As soon as a new legislation comes in it's much easier. Larry Sengstock 01:11:46.987
It's still the same position, in a formal way, if we know it better, I'm sure. Sorry. SPEAKER_03 01:11:59.008
Conflicts. Brian Stockwell 01:12:02.413
This is what they're changing the legislation for. Yes. SPEAKER_11 01:12:08.173
Can someone answer the question about planning for me? SPEAKER_03 01:12:13.313
No, I still Don't know that it'll be done. I'm just thinking, Brian Stockwell 01:12:16.814
I'm guessing I have the strength of the nation as well. Frank Wilkie 01:12:24.798
Blue course this time and we'll find it. SPEAKER_03 01:12:29.158
Act 2009, I Council Phillips, 5, following the coercion of the meeting. Both ascribed conflict of interest in this matter. I Council Phillips, informing the meeting that I ascribed conflict of interest in this matter. As I am the general manager of the regency club, we've mentioned in circle as a result of my confidence, I will now leave the meeting room. Well, that's considered by everyone. Amelia Lorentson 01:12:56.370
Okay, we can continue. Councillor Lorentson. Question to Sean. Sorry. The report states 77.6% of initiatives are on track. Can you just... Johnsy, can you clarify what on track actually measures? Is it simply progress against the timeframes or does it reflect whether the initiatives have achieved their intended outcomes? SPEAKER_00 01:13:32.445
So so there are obviously tracked against the timelines, the project timelines of the projects, the percent completion and that can be stretched over 12 months or multiple years. It is acknowledged that that can cause some confusion in terms of... Something sits now at the quarter three either at 70% or 20% for a long-term item, so we will adjust that in the review of the new 26/27 operation plan to provide a bit more clarity that we are basically trying to design initiatives. These for better standardisation for the initial year. But ordinarily, teams would obviously review their projects, regardless of whether they're a one-year project or a five-year project, have their timeline. Their project milestones, and according to the percentage assigned to those, and report on that basis. Frank Wilkie 01:14:29.699
Okay. Councillor Wilkie. I think this is the question that Councillor is Phillips wanting to ask about the burning program, which initially has been experiencing a minor disruption. That's, was that just in the last quarter or, and is it, the commentary suggests that since April it's been back on track, is that correct? SPEAKER_00 01:14:55.600
Yeah, so the plan planned burns were already, there was a minor disruption in the previous Q2 quarter and that was due to some unfavorable conditions in the last quarter of last year, calendar year, in the October to December period. So there were a few plans, planned burns that carried forward in the... New quarter, Q3, and they're slowly catching up. You may have seen some of the notifications coming out over the last week in terms of planned burns around the area, so there are no concerns by the team that they can't achieve with the planned burns, but they're just catching up on... Just weather dependent on some backlog of plans. SPEAKER_11 01:15:48.320
And so, I'll move, Brian Stockwell 01:15:50.400
But I have to take care of it. Tom Wegener 01:15:53.760
I'm very impressed. After being here for just over six years, seeing the enormity of 98 initiatives, 78% of them which are on track, is substantial. It is an enormous body of work that and we're in the budget deliberations now and this is what, you know, largely we're paying for. And it's just fantastic. For example, I'm most impressed with the customer service average phone wait time is under 30 seconds, you know, like, yes, that's public face. And the ITC strategy is also a very, very important element that we're working on. So, I'd just like to say congratulations and thank you. Frank Wilkie 01:16:38.391
I'd also like to add, this is an impressive body. It shows that this is a very ambitious council, a very small but hardworking council. When you take this in conjunction with the work solicited for quarter three for the CAPA works program, you can see that the council does have a focus works that do make a difference in people's streets and communities and pathways, like the hinterland art group renewal, prision square landscaping upgrade, road reseals across the Shire. And projects equally in the hinterland and the coastal region. So this doesn't really speak about capital worth projects so much as strategic objectives, but taken in conjunction with the operational so capital worth program, it is a very impressive body of work that this council is undertaking. Please thank the staff, Mr CO. Amelia Lorentson 01:17:40.098
And Tom, you've just reminded me, and we have incredible staff, and I keep saying behind all this body of work that we Read, there's an engine room behind us, but in terms of our customer service staff, everywhere. I'm out in community every day, seven days a week. Am I yet to hear anything but positive positive comments about the incredible service that our residents are getting through our the First Point of contact, they are possibly the best ambassadors and brand for Noosa Council. I want to acknowledge that and I hope that gets transferred back to the staff. They do Karen Finzel 01:18:26.308
An excellent job. Yeah, thanks for everyone. Thank you to the report. It's detailed and exciting to see how we're progressing forward. I particularly like to raise a comment around the stakeholder group for the Botanic Gardens. So we've had our final meeting and that's progressing forward. We're looking forward to that report and I'd like to take this opportunity to thank Shaun Walsh and the team that have contributed. That and the community engagement has been really well received and I think everyone feels that their voice has been heard so we're really looking forward to that. I'd like to also mention the completion and the upgrade of the wooden, the trails and everything back in there. And the hinterland there, because I think it's a vital part of our infrastructure that contributes equally to our community and our visitors to the region. So it is a great body of work and it is to be celebrated when we are sitting in budget and we're talking about the dollars and cents and percentages and you look at this and you see what this council is delivering back to the community is really outstanding. So thank you very much. Amelia Lorentson 01:19:44.080
Sorry for the last question when I asked you to say it. Question to the CEO we haven't actually talked a lot about our resourcing and our human resources the report is mentioned unplanned staff movements or is of the disruptions have been attributed to unplanned staff movements just through the CEO can you just give us some idea whether that means or reflects turnovers, vacancies and what is the State of affair in terms of resourcing capability and do we have the capacity to deliver on our plans? Larry Sengstock 01:20:29.250
I will look after the team. Think to answer that we do have a turnover and various resourcing issues on an ongoing basis as all the local governments do and all organisations do in the world that we live in. I think the report shows that we are doing all things to keep our projects and our programs on track and we are doing very well that. So whilst we do have some challenges, I think we are dealing with them very well, I think that it is certainly a priority for us to make sure that we do have the resources in place and where fill those gaps as best we can and we make sure that the program and the delivery for the community is continuing so I think the project or this report shows we are certainly working hard in delivering is a lot of work going on but certainly resourcing is always going to be a challenge in local government but we are doing our best and I think we have actually made some big steps in recent months to address a number of those get the right people in the right seats and get the work done as best we can. But the challenges come from all different areas, middle east, all sorts of things just keep coming at us and we are dealing with it as you look report. At this you know, we achieving some pretty major milestones and some major plays of activity for our community. I will take this opportunity also to say that we are now formulating a 26/27 in line with the new budget for the operational plan in the way that we actually address or we report some of these activities. As you say, some of them is on track and when it's a multi-year program it's very difficult to explain what on track means. We're still within the bounds of delivery, so we're doing, you know, not going to be delivered if you like. But we are trying to refine that so we get better and the two councillors sitting next to me in terms of KPIs and outcomes is what we're going to be focused on so... An operational plan is a 12-month snapshot or plan in line with a five-year Corporate Plan so we need to separate those that are long-term ongoing programs as opposed to those that we expect to deliver within the 12 months and then we can report better and more succinctly. On those in terms of what we really want to achieve in the 12 months as an operational plan. So we've taken steps to really address that so you'll see changes in future reporting which shows that the percentages are more attributable to the 12 month plans, the things we're looking to achieve in 12 then that months. And ongoing programs that we have as part of our Corporate Plan, as part of us as an organisation where we continue to deliver, things are continuing. It's the rolling wheel as often talked about in the local government. Amelia Lorentson 01:23:40.490
Last question to the CEO. How are we progressing with our resource capability plan where we're identifying gaps in terms of talent within the organisation? How is that progressing and when can we respect that? SPEAKER_10_b 01:23:55.751
So we've got the first of that in terms cut of the plan. Now we need to fill in the gaps if you like, but we've certainly got the plan. Our new P &C manager has presented that to executive and we're now kind of that taking forward. And that's positive. Part of it as well. We're very conscious of the fact that this is a massive program of work and we need to make sure we've got the capacity and the capability to do that. And again, we've been, we as dedicated staff, have just been making things happen and getting things done. We need to also take a step back and say, "Oh, we've really got people in the right places to do that amount of work." And that's what the capability plan will give bit us a better sense of that and a better plan for that, OK? Thank you. Brian Stockwell 01:24:47.672
I'll just follow up on that one. The report does note the unseen resource constraints that are having impact on the plumbing applications. I think it's really important to note that we understand that they're dealing with very difficult circumstances in that team and doing their best in the role, and I think that, you know, sometimes when KPIs Don't meet, it's not the main issue to be dealt with, and that team's doing very well with what those resources they've got. SPEAKER_10_b 01:25:14.983
Thank you. For mentioning that. We have challenges in that respect as well, and we respect that as well. Frank Wilkie 01:25:22.753
There's a question there on that. It's the full-time equivalent, sorry, the full-time turnover rate has dropped from 13% in quarter two to 8%. What's happening there? What's that stabilisation being SPEAKER_10_b 01:25:39.679
Attributed to? Oh, look, I think it's sometimes easier to snapshot some time as well, but I think it is because we're looking to make sure that we... Provide the right environment for our full-time staff to want to stay, to be here and want to stay, and we've been working very hard on that to secure our staff and make sure that their working conditions are appropriate for the output that we expect. Brian Stockwell 01:26:08.466
Else wish to speak? No? Councillor Thomas, would you like to close? Nope, said it all, you guys. Thank you very much, Johnsey, for the report. Thank you, Johnsey. I've put the motion. Those in favour? That's unanimous. We then move on to... Oh, we could probably do that. SPEAKER_11 01:26:33.440
Do you have a forward message somewhere? Shaun Walsh 01:26:37.740
That would be awkward. Brian Stockwell 01:26:45.840
So, we move on to item 3 in section 8, and application decided by for March 2026. And we have manager Patrick of... Patrick Murphy 01:26:58.470
Thank you, Councillor. Good morning, good afternoon, councillors. The monthly report, this one will be for the month of March. Again, a broad spread of application types that have been decided, 31 that were approved and five that were refused, just to pick up on I suppose, high refusals compared to most months. Three of those refusals were attributed to the one development at 66 merindal street. There was a DBW... Refusal at was a referral agency response, an early referral agency response and an operational works application that formed part of that development. The development wasn't supported due to the scale and bulk of the proposed dwelling. So all the applications were refused at that time. There's been no appeal in relation to that decision. There's also maybe of note a refusal of a superseded planning scheme request. So the application sought in the rural zone the use of what's currently a secondary dwelling for short-term accommodation. They have existing use rights to use their existing dwelling and it's not a principal place of residence. So they were seeking for that application to be signed on a superseded planning scheme and not be subject to relation that principal place of residence. We weren't supportive of the application noting the conflict with the scheme but also there were some discussions around how the existing use rights attributed to the dwelling would be and couldn't through that process. So that'll be something that we'll be discussing through an application that has now been submitted under the current scheme to use that century line for short-term accommodation. Frank Wilkie 01:28:54.441
What can you tell us about the size and scale issues of the maroondah street development? Was Patrick Murphy 01:29:02.101
It over height? It was certainly over site cover. There were setback variations that were sought as well. It was a a dwelling and secondary dwelling and it's the not to say that a dwelling and a secondary dwelling can't be constructed on the site, but it was not consistent with the planning scheme and the form of the building. It was sort of reusing shipping containers, so there was there was some sort of design issues that arose from that as well. There was a very long wall within close proximity to the site that was behind it. So certainly I've spoken to the owner and made myself available for further discussions about what a modified design could look like. But we haven't received any report coming at this stage. Frank Wilkie 01:29:46.775
So you're concerned about the impacts on the surrounding residences in the low density Patrick Murphy 01:29:51.695
Residences? It is a low density residential zone, so impacts on the streets, reduce it back to the street, as well as impacts on the driving qualities. SPEAKER_08_b 01:30:04.552
Anyone like to move that motion? I'll move it. Moved by Councillor Wilkie. Unknown 01:30:10.029
Seconder? Seconder. Would you like to talk? Brian Stockwell 01:30:15.929
I'll put the motion. Those in favour? That's carried unanimously. Thank you. We then move on to our fourth item in that section which is consolidated community engagement program feedback 2526 and we have corporate Director of services and manager of communications and engagement in particular here with us. Margaret Gatt 01:30:48.207
Good afternoon councillors, the report provided to you is to confirm how council's recent and ongoing community engagement has directly informed the strategic settings underpinning our 26-27 budget rather than to canvas individual budget items. Community engagement over the past 12 to 18 months has been extensive, structured and continuous. It has occurred through formal consultation programs, surveys, strategic projects and ongoing formal interactions with councillors and staff such as coffee chats, council meetings at Cooroy, Kin Kin, Boreen Point and Tewantin, deputations and formal engagement mechanisms such as Liveability Survey, Community Satisfaction Survey. The Destination Management Plan. This engagement has not operated in isolation, it has been deliberately consolidated and analysed to inform council's strategic decision making and budget formation consistent with council's engagement framework. Governance principles. What does this mean for our budget process? The key value of the engagement lies not in generating a list of requests but in shaping the strategic lens through which the 26-27 budget is being developed. Community feedback has reinforced the strong expectation that council focus on core services and liveability outcomes, the importance of value for money for fair, sustainable financial settings, a clear need for alignment between service delivery, asset management, long-term affordability, and the community's support for disciplined, evidence-based decision-making. These themes have informed the parameters used in budget workshops, scenario testing, prioritisation discussions, rather than having ad hoc or reactive budget decisions. Importantly, the engagement outcomes align closely with council's Corporate Plan. They support council's objectives around financial sustainability, governance, service performance and meaningful community engagement. And reinforce the... Need to balance current service expectations with long-term capacity and resilience. This alignment ensures the budget is not only responsive to council... To community sentiment, but also strategically anchored and fiscally responsible. As a result... Australian government..org community organisation. Emphasised ahead of new commitments. Short and long term implications are considered transparently within the constraints of the long term financial plan and community confidence is supported through consistency between what council hears, plans and delivers. In in summary, the report confirms community engagement has meaningfully shaped the strategic framework for the 26-27 budget. This is the first time a report like this has been produced to show the extent of engagement and contributing to council decision-making. It hopefully provides assurance to the community that... Council's budget approach is aligned with community values, Corporate Plan objectives... Long-term financial sustainability and positioning council well as it moves towards its budget adoption. Thank you. Brian Stockwell 01:34:14.360
Questions, Councillor Wilkie? I'm happy to move it. I'm moving. Councillor Wilkie, seconded by Councillor Lorentson. Councillor Wilkie, Frank Wilkie 01:34:19.760
You have the floor. No, thank you. Well summed up. Good report, thank you. It's a great document for anyone who wants to understand all the community feedback that councillors and staff receive to help keep us on track, see how we're tracking against the Corporate Plan, that our budgets and planning schemes reflect the aspirations of the community, what they want, how they would like to see the ratepayers' money spent. So, apart from the Liveability Survey, Community Satisfaction Survey, the extensive consultation during the Destination Management Plan, councillors are very active out in the community anyway. We certainly meet residents who aren't shy in telling us what they would like... Right money spent on when we meet them during coffee chats or out of the Ordinary Meeting community outreach meetings in different halls around mainly the hinterland communities. Certainly roads, natural areas, parks, community very, very important. Ratepayers and residents have told council they expect clear value for money from rates, reliable maintenance of roads and public spaces, strong protection of Noosa natural environment and decisions that are clearly community's best interests. The community also expresses firm expectations that tourism pressure, development impacts and liveability issues be actively managed, with neighbourhood needs recognised and addressed. So council has directly used, council directly uses this feedback to set evidence-based priorities for its budgets. Significant funding continues to be allocated to the services and projects the community identifies as most important, with particular focus on areas where importance is high and performance requires strengthening. And we all believe that it's important that the budget delivers measurable improvements, value for money, long-term benefits for the Noosa community. And I'm hoping that any resident that reads the third quarterly report for the capital works program will see how the money is being spent judiciously and fairly in all areas across the Shire and also in the progress of the operational plan. So thank you for the report. Jessica Phillips 01:36:43.421
Question please to the CEO. Just in relation to this, if this is the direction that will continue with budgets, how will we at every engagement, at every survey, how can we inform community from the moment they start engaging that these will now be the way that the capture of any conversation around budget will be forming budget process because to me this has come up after which is fine I Don't have a I just want to know if this is the direction we're gonna go when community go to engage how do we now make sure they know that this will form budget process SPEAKER_10_b 01:37:30.961
I think it's a we Don't have it we Don't have a formal obligation to we Don't have a formal to obligation consult directly on the budget of the community. It's your decision on that as councillors so we haven't or we've done it sparingly in recent years and it's been it hasn't really had a major effect so the discussion we've had as you know is that the has information that's been gathered over the course of the year and the extensive engagement we do extensive engagement with our community more than I guarantee most other councils do so to utilise that information is to and then to use it to to address our decision-making I think, is approach. In budgets an appropriate way to tell the community that that's what we're doing I think that they should be well aware that that's what we're doing anyway but ultimately it is your decision as councillors to decide on how you utilise that information whether you're needing more information or whether as elected members you it's feel like you've got the level of information that you need to actually make those decisions I think the community would my opinion the community would would accept or respect that so it's I think for this year in particular given all the time timelines and time constraints and I think some of the feedback we get from the council from the community is stop asking us just just get on with it I think very much what we're proposing or what we're saying here as well. We've got a lot of information, we've had a lot of feedback, we should know what the direction of the community is. It's now up to the council or the elected members to make the decisions based on that information. So going forward this is an appropriate way to do it. Have Amelia Lorentson 01:39:23.895
We ever in all our surveys, and we do undertake a lot of surveys, have we ever asked the question whether the community is comfortable with council stepping back from budget participation engagement and if not can we, well, I would like to see, you know, next round of surveys to actually include a specific question about budget participation and budget engagement. So my question, have we ever asked that specific question? Do they want less or more budget participation? Do we have SPEAKER_10_b 01:39:58.981
More questions? Thanks for the question, Councillor Lorentson. Um, it, can be done, I suppose. It's just working out which survey it can be added to because, as you can appreciate, each survey that we may do or each piece of engagement we may do is very different. On what the project is. For example, if we're out at the moment with the helping terrorists, um, work, you probably wouldn't ask that question for that particular project. It could potentially be done for something like the Community Satisfaction Survey. You know, and that's just, again, answering on the fly, but that's probably one area where you could potentially ask that question if you wanted a definitive answer one way or the other, uh, that obviously the budget engagement we've done previously has been very, um, you know, the response from the community hasn't been as big as some of these other engagements. So, you know, that could potentially be one. I mean, Kerry looks after that particular survey, but, you know, it could potentially be put in there if you really wanted a definitive answer one way or the other. SPEAKER_08_b 01:41:06.761
Without wanting to dispute my good colleague here, the Community Satisfaction Survey is a nationally benchmark survey, so we Don't have the to add in individual questions unless the you know the entire local government body decided that that was a question that they wanted to add in, so I would be thinking that we would be having a discussion. To look at what might be a more appropriate mechanism I can think of other ways that we might be able to do it in terms of for example the customer the normal processes we have around customer satisfaction you could add it in there not the community satisfaction but survey or the Liveability Survey, which are national surveys. SPEAKER_10_b 01:41:53.686
And I suppose to answer to Councillor, um, Jess's question about answering about the budget and these sort of engagements, for example, the Liveability Survey. We actually, in our communications to the community, actually say that decisions or outcomes out of this survey will help council determine future planning and budget decisions, and that is part of the comms that we did for the survey, so that liveability people were aware that the results that came back would be used by council, whether it's councillors or council in general, about future planning and budget decisions, so that allows them to know that if they're responding to this, their outcomes would be considered as part of process. SPEAKER_08_b 01:42:38.734
That was the same case as the Community Satisfaction Survey. Part of the communication around that, both through the written material, email material and verbally, was that it was being helped to use. So for budget and planning decisions going into the future. Amelia Lorentson 01:42:56.421
Happens in the situation when we Don't have valid sample sizes and the amount of respondents are very small? And what do we do in that situation? If you're alluding to the Liveability Survey. Liveability, there was Cooroy, Noosa North Shore. There was quite a few where like I think 18 respondents replied. And that was a combination of Noosa North Shore and kamo. So I think Cooroy, there was less than a hundred responses so I'm just trying to understand the validity of some of the results given that they haven't achieved their sample sizes. I'll get SPEAKER_10_b 01:43:42.052
Kerry to answer that. I've got my answer to that but I'll let Kerry the Director answer that in regards to you know whether it's statistically valid and the Liveability Survey certainly was as a whole. It may be certain areas that may not have got to the statistically valid so but overall the survey itself. Regard SPEAKER_08_b 01:44:07.087
To the Liveability Survey it's it's looking at communities perception around their village their community and how livable they think it is so in terms we're not so much seeking statistical validity with that we for example if we were drilling down to do a place based plan like we did with Pomona you would absolutely definitely want to ensure you had statistical validity there and when we did the Pomona Place Plan we more than had that when it comes to the Community Satisfaction Survey this was the first time we've done a Community Satisfaction Survey which had a geographic element to it now we saw that we achieved statistical validity for the entire survey and a full representative sample for age etc we achieved statistical validity for a large number of geographic locations but there are a small number that we now we're already in conversations around the next Community Satisfaction Survey and we've determined that we're going to increase the sample size so that we can achieve statistical validity for each of the communities and because of the way that Community Satisfaction Survey is done iteratively we will be able see when to we've hit a statistical validity sample size for a particular area and then we will focus on the ones that are more difficult to obtain. SPEAKER_10_b 01:45:44.437
Can I also just make a comment that we're focusing here on surveys and broader questionnaires. The report also talks everything else that we do. I mean we have and my experience in other councils has been that when you go out for a budget time for a response you get people with their own specific thing that they wanted. Want to focus on so we've got the broader survey but then we also you know you're out doing coffee coffee chats you're out in the community on a regular basis you've got all the time you we're doing we're taking meetings out to the community we're having sessions before those meetings for those opportunities and that's really where people come with their with their particular agendas to those to those question times we have opportunities within our meetings for community to come and speak and make their points so there's a whole range of things and lots of emails so there's there's opportunities you know right across the board it's not just the survey so it's not an anonymous survey it's a you know people do have the opportunity to come in and put their point forward so I think that you know if you took all that in totality that's a better way than just saying here's a specific time to come and talk to us about budget and you get a very limited I think a very limited sort of response as opposed to taking a much broader and capturing over the course of the year and that's you know that's our jobs is to do that and understand what that what the needs are. And respond accordingly. Amelia Lorentson 01:47:14.657
Another question? Just a last question so it's been suggested maybe some consideration around a jury community jury panel in terms of again informing budget consideration considerations. What is the cost of putting a panel together and is it something that we can consider in future? SPEAKER_10_b 01:47:41.334
Well we've had new numerous discussions in regards to how we can establish that. We obviously established a community engagement panel as part of the Community Satisfaction Survey which we think worked quite well. That was done with limited resources and with resourcing we had. To put an actual community panel or a community jury or citizens panel, whatever you wanted to call them, you'd really have to work out how many people you want on that panel, how you go about it, it's, you know, if I could throw a figure out and it'd be easily say, well that's, it'll be double that or whatever, but community panels are not an inexpensive exercise, you may recall our neighbouring sunjewang Coast council have a panel at the moment, that was done quite extensively, and the they budget use. Is $200,000 just to do what they're doing. Now, obviously, something like that is quite large in terms of what you would want to do. For something like Noosa, you could do it sort of cost effectively, but it would be a cost. It's very difficult panel without some form of cost, because you've got to recruit the people, you've got to work out when you want them to be available, whether you charge per diems in terms of their time that they provide. All those sort of things have to be considered as to what sort of panel you may want. Want to use or utilise in an engagement process because as we said with our community engagement framework it's about meaningful engagement not tokenistic. So if you put a panel together it'd be something that you'd want to use maybe for two or three different projects rather than one specific project. SPEAKER_08_b 01:49:23.232
I can talk briefly about the last time that we had a panel process which was around waste. So it needed a full-time staff member because the panel members are typically unfamiliar with so they're needing a lot of they're not they're not employees of local government so they need quite a lot of support and training in that space to ensure that you get the caliber that you get a broad range some of those people will be employed and and you that broad cross-section panels to get the value from them require a fair few hours so normally you are having to provide a financial compensation for people that may may not be able to attend work you tend to find that you're having to provide training and education around things that are complex matters so you're bringing in external people and there are costs associated with that so what you know, what seems real. Relatively simple actually there are quite a few costs associated with it which so it doesn't surprise me that Sunshine Coast Council is seeing a cost around about 200. SPEAKER_10_b 01:50:33.837
Yeah and that that that's everything that's over a 12-month period that's training that's making people available you know resourcing they resource it quite extensively as well internally because they've got the numbers but it it's not an inexpensive exercise and I think we've put up some figures to count. Councillors about what we would consider appropriate and it's not that much but you know it is quite a significant investment thank you Brian Stockwell 01:50:58.972
I'll talk to the motion it is a good synopsis what we've heard from the of community and it's yeah we are very fortunate on how active our community is and the fact that most of these you know these big consultations will get over a thousand responses I can recall when we did try to get budget specific consultation we were scratching around a hundred it's not a natural thing for people to get involved with so what does this set of data tell us tells us what yeah the liveability stuff is really very good to say what's most important to people and things like elements of natural environment being the top priority. General condition of parks and open spaces protection of top three now they're all things that have come about because long-term investment by this council in those things and then we look at the service questionnaire about you know what are the services that they Don't think and value for money one that is number ten and that's because this council does spend more on long-term initiatives and it is that balancing act. That is one of the great crunch points in budgeting for Noosa is budgeting how much we invest in the future that in 20 years time we want to get similar results now because other councils tend not to invest in the long term, tend to, might be able to say they've got better value for money for their rates but their long-term impacts may be not considered. And then there's other things the services questionnaire which consistently, no matter which way we've asked the question, bring up the library as number one. How much do we talk about libraries in the budget councillors? We Don't, because it's just part of doing business as usual. So yeah it's only when change and the difficult decisions. So, and I do think it's important to also acknowledge that it's not just the total results that make a difference with this time liveability surveys. We were told as a Shire, we performed above average. To most communities because there's a general downward trend in those surveys. However, we found we were above average but we found that there are some communities that have gone backwards and we can look at what might be the factors resulting in that and then invest in so that is that. One of the open conversations in this round of the budget is which of those communities should we invest something in to try and address those issues and that's why this is important. And the other one is it's not just the organised feedback. You might remember that workshop we did last week looking at very large long-term capital works on our roads for up to 2046 and we were identifying a section of road that has had 400 complaints. So it's also you know we do consider in our budgeting where we are seeing constant feedback from community that things need to happen. So I think it is good to do it this I think there is one aspect way. That we could consider in terms of the budget that we haven't really gone out and done a strategic deliberative consultation on and that's not on how we spend the money, it's how we get the money. And so we know we're doing a strategic review of their our rating system. We know we've got staff working on alternate revenue sources. It probably would be something over the course of this next year to look at what is the meaningful way we can involve community in trying to really step back and say have we got the big picture settings right. The conversation we've been having around this budget is are there some implicit settings that are benefiting those that have been in the housing market for a long time and are a disincentive for getting our young people and keeping our families. And there might be some really frantic transformative approaches to thinking about how we collect our money and how we rate if we are going to look at an equity to try and make the playing field more level. So to me that's one area we can think about this year is do we look at a deliberative it's a panel process or something else to try and look at the rate rating, the revenue processes and how we set the settings for getting money in to pay for all the initiatives that the community value. Send it to the man. Sorry. That's right. Thank you. Jessica Phillips 01:55:29.724
So much of that I agree with. The report makes sense to me as to why I guess it's coming to us this way. The only couple of things that I want to make sure that we're not doing a post we didn't do consultation so this is what we're getting it from so I'd love to know I'd love to keep telling the story about why was why my question was I think we can't assume when someone's putting engagement to a project that they know the consequences of the project I think the general you know member I'm always constantly thinking how do we how do we engage someone that's never engaged like I'd love that as a question have you ever how many times have you engaged with Noosa Council once hundred I think would be really important to for me to understand because I really want to know how to capture the busy busy person that hasn't ever engaged are we taking them on the journey because I think for someone like that they Don't really they're not meant to understand local government otherwise they'd probably run in an election or be employed so they're really not meant to know the ins and outs of it so for someone like that if they were looking at DMP which beautiful video and all that now we see that there's a position that we need to approve in this budget I think that is really important for someone when they're putting their feedback through any project whether it's foreshore plan whether it's the Cooroy whether it's park is that going to require a resource that has to come through a different budget process that creates an impact on the rate payout that is a message that I think is not clear so I think we could do that better now sitting on capital works as the Chair I'm constantly thinking okay we celebrate grant funded capex project does the community understand the ongoing maintenance cost of that project and if they did would they celebrate it as much as they do when they say yes do it all we look we love it keep doing that because we've got to get the balance right if we continue to meet expectations which are always going to be high and they should be but also understand that that comes a cost in a budget round for a resource for an additional funding or whatever it is I agree with Brian it should we should be clearer on whether it's maybe grant funded or where we get the through that would be clearer but for me it's just constantly thinking how do I engage with somebody that really won't say anything until they Don't see it or they're missing it or they just Don't quite understand that that has a consequence and you have to give up something or that might not happen because it's all right to celebrate long-term planning but right now we will see assets currently that deteriorating are and are going to cost us significant amounts to repair and I Don't want to put a future council or future residents in the position that we are we are today from legacy decisions of potential potentially the balance of being a little bit out. Unknown 01:59:14.570
That's all I've got to say. I Don't even time myself. Oh, you're much longer than me. Yes, of course. Words. Amelia Lorentson 01:59:23.075
First, thanks to the staff for putting the report together, and you're right, when you go through the report and all our surveys and coffee chats and engagements and emails, there's clearly a significant amount of listening, analysis, and lots of topics that we cover. But I'm going to go back to the question that I asked before. To me, I still think we need to ask one question directly, and that question is, is the community comfortable with council stepping back from direct budget engagement? I Don't think we can assume that answer, and to me, budget engagement is one, probably the most important role as councillors that we have, but budget engagement's also the most important way that our residents get the opportunity to understand how their rates are used, how we set priorities, and most importantly, what the trade-offs are. So for me, I Don't know how, but I would like to see incorporated in one of the surveys that question, specific question about budget participation and budget engagement, whether people want it. They may say no. What format they prefer and how deeply they want to be involved or whether they just want to defer the decision to us as councillors. To me that way we're not guessing, we're actually asking the community. So thank you again for the work behind the report and thank the community for giving us their trust to make their best interest. So I think the people around the table possibly the most influential in determining what's right for the community so I think the community's chosen well so I hope that's reflected in our decision-making. Brian Stockwell 02:01:25.761
Anyone else wish to speak? Councillor Wilkie would you like to pose? Thank you. Frank Wilkie 02:01:34.620
Just to pick up on some of the comments it is important I think every Councillor is always striving to get the balance right. I do agree we have the luxury luxury of being in a fortunate position to be part of a council that does engage so extensively and is willing and has councillors that are willing to meet with the community members on a daily basis engage in coffee chats, take the ordinary meetings out to the community where we get to hear face to face what the issues are for our residents and ratepayers. Again, I do agree, it is, we are in a position of trust, and that trust is not taken lightly. We are entrusted to make decisions on behalf of the community, spending ratepayers' money in an affair. A fair and transparent way, and I'm hoping that with this current budget, as with all previous budgets, residents and ratepayers can see a clear link between what they've been telling us in these surveys. Where the resources go in the budget allocation and reflected through the operational plan and the quarterly reporting and the operational plan and also the capital works and it's difficult. But I know that everyone is striving to get the balance right they always have and we'll be doing our best in that regard for the next financial year's budget as well. payers' Brian Stockwell 02:03:19.163
Thank you, I put the motion. Those in favour? That's unanimous. So councillors it's 12:04. We left on the agenda we have five matters to be considered in confidential session. Some of those are quite substantive deliberations. I'd I'd as suggest there's a... Practice in our new environment that we do take a break for lunch at 12 o 'clock and that we make that a half an hour and return to in the confidential session. I recommend that we move the motion to go into committee and that commenced immediately after lunch now rather than having to come back in turn the cameras on and off again. So you it's not working. One minute. Um, um. Want me to make it bigger? Do you want me to Read it? I Don't think it needs to be Read. It's a standard motion. I'm just thinking whether we have to refer about the timing of it. That be immediately after lunch. Frank Wilkie 02:04:35.395
Just a question, Mr Chair. Would all the confidential items need to be mentioned there? We normally do. It's if you're to talk the we're all going about all of them, so they probably all need to be mentioned or we can adjourn while the appropriate motion is proposed. That is all of them? That's only of them. I'll make it a bit bigger is that all of them? Amelia Lorentson 02:05:03.521
There's the first two there and the second three there sorry just haven't got an item you said you had an item they look like it was all part of one yeah yeah there's two sections because some are closed for commercial negotiations and some are closed for legal reasons. Racist. Thank you for your patience. Brian Stockwell 02:05:24.275
And I'll just add to the words that the meeting will be closed to the public immediately after the lunch break. That's a more fancy word. And we'll make that at 12:35. Is there no time in? Happy with that? 30 minutes? I'll move that motion. Seconded by Councillor Lorentson. No need to discuss. All in favour? That's unanimous. The meeting is adjourned. SPEAKER_08_b 03:55:46.026
Still Don't work. There's no effect. Alright, back on. Back on. Brian Stockwell 03:55:53.886
Okay, so then we go to the staff recommendations. Much. Do you want to welcome the people? So for... Item there it is. I'll move it. I'm having a second. Moved by Councillor Wilkie, seconded by Councillor Lorentson. Does anyone wish to discuss anything? Frank Wilkie 03:56:20.338
Do we need to Read this out, Mr. Chairman, or not? Unknown 03:56:22.918
I Don't think so. Haven't been in a public forum. I'll quickly Read it. Yes. Frank Wilkie 03:56:32.281
Confidential, not for public release, contract award report, contract number CM25203, construction of Changing Places Facility, places, A. Council note the report by the principal project manager to the general committee dated 12 May 2026 regarding the construction of the changing places facility at Gympie Terrace. B. Award contract CM25203 for the construction of changing places facility at Gympie Terrace to carfax commercial constructions pty ltd. under lump sum contract for an estimated total contract value of $1,180,885.35 exclusive of GST as follows: 1. The lump sum amount of $1,153,885.35 and 2. Revisional item sum amount of $27,000 and C. Delegate authority the CEO to negotiate, finalise, execute and do all the things necessary to administer and vary the contract on behalf of council. Very good. Wish to discuss. Brian Stockwell 03:57:37.633
I'll put to the meeting those in favour. That's unanimous. So we move on to 9.2. We move on and 9.2 is not publicly contract award for CN25107 Doonella Bridge renewal. SPEAKER_11 03:58:01.740
Council moves that Wilson has moved it and you can Read it before ask for a seconder what's the same one? Oh, same one? Comfort. Confidential, not for public release. Contract award report CN25107. Doonella Bridge renewal. Nicola Wilson 03:58:28.342
Council note the report by the project officer to the general committee meeting dated 12th of May 2026 and award contract number CN25107 the Doonella Bridge renewal to marine and civil maintenance pty ltd with a lump sum price of hundred and seventeen thousand nine hundred and five dollars and eighty one cents excluding GST. Delegate to the Chief Executive Officer the power to negotiate finalise execute and do all things necessary to administer the contract behalf of council and D approve the revised project scope to only undertake capital remediation works to the existing bridge structure and road approach upgrade works including the stabilisation of the sudden approach option B. Is Brian Stockwell 03:59:12.138
That sick enough? Seconder, Councillor pindell. Do we need to discuss anything? Put the motion. Those in favour? And that's unanimous as well. Move on to item 9.3 which is not for public release. Planning and Environment Court appeal 2611 of 2024 application for Material Change of Use for multiple multiple dwellings, four small dwellings, food and drink outlets, two times tenancy and an office at 2 Bottlebrush avenue Noosa Heads. Happy to move. Moved by Councillor Lorentson. You want to Read that out as well please? Amelia Lorentson 03:59:43.954
Yep, but generally generally the committee agenda item 9.3 be referred to the Ordinary Meeting for further consideration. Brian Stockwell 03:59:52.704
And I see Councillor Phillips speaking to second. Do we need to discuss? All those in favour? It is unanimous. We move on to item 9.4, which is another one that we held in the confidential session. Planning and Environment Court appeal 2697 of 2035, application for Material Change of Use for a dwelling, fort house at 4 Arakoon crescent, Sunshine Beach. Move to move. Moved, Councillor and we will now Read out that motion. Jessica Phillips 04:00:20.776
9.4 Confidential, not for public release, Planning and Environment Court appeal 2697 of 2025, application for Material Change of Use for a dwelling, house 4 Arakoon crescent, council A note the report by the Manager Development Assessment to the general committee meeting dated 12 May 2026 regarding Planning & Environment Court appeal 2697 of 2025 for Arakoon Sunshine Beach and B agree to settle the appeal generally in accordance with the proposed conditions outlined in attachment 1. Brian Stockwell 04:00:59.140
And a seconder? A seconder. Seconder, Councillor Wilkie. Any discussion? Any of those in favour? And that's carried item 5, it's the Planning and Environment Court appeal 2698 of 2025, application for Material Change of Use for dwelling house at 6 Arakoon crescent, Sunshine Beach. I move. Council whoopi is moving he will Read out the motion please. Frank Wilkie 04:01:25.220
Item 9.5 is confidential, not for public release. Planning and Environment Court appeal 2698 of 2025, application for Material Change of Use for dwelling house at 6 Arakoon because it's Sunshine Beach and b agree to settle the appeal generally in accordance with the proposed conditions outlined in attachment one Brian Stockwell 04:01:53.716
And do we I'll say I think I've done that today any discussion? And all those in favour? That's unanimous. That brings us to the close of business at 2:03. Thank you everyone. Related Noosa Council Meetings
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