2018-05-29 Special Meeting Agenda

SPECIAL MEETING AGENDA   29 MAY 2018




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SPECIAL MEETING AGENDA                                                                            29 MAY 2018

     Pop —up ‘talk to a planner’ information kiosks at 8 locations (Kin Kin, Cooran, Pomona, Cooroy, Boreen Point,
     Noosaville, Noosa Junction, Peregian Beach)
     Hard copy documents at the libraries and Pelican Place for accessibility by users uncomfortable with computers.
     Extensive explanatory material on using/ navigating the scheme, on particular key messages and snapshots on the local
     area plans.
     Direct email address for enquiries on and submissions to the draft New Noosa Plan

     Feedback to Submitters
     Initial acknowledgement
     Responses to submitters informing outcome of submission consideration

 Project Stage 6 — Adoption and commencement - 2 weeks for notification and information
 Methods for informing
     e   Inform through Your Say Noosa on outcomes, where to find information etc.
     e   Media Releases
     e   Launch activities
     e   Direct mail out as required
     e   Industry briefings and training (eg consultants, building designers, real estate agents)
     6.  Manage — Deliver, monitor response and establish success metrics
 The New Noosa Plan’s engagement success can be measured by:
     e   media articles about the Noosa Plan
     e   number of submissions received
     e   content of community feedback
     e   meeting legislative requirements
     e   meeting community expectations/aspirations -from submissions received (Stages 2 and 5) and Council’s decisions
         in response
     e   approval by the State and adoption by Council in a timely manner
     e   other feedback from the community about the adequacy of the engagement process.
     7.  Databases used and file location
 N:\07 Planning\19 Strategic Planning\New Noosa Plan 2016\Community Engagement.
 ECM\Project and Contract Index\PSR — 01 Noosa Plan Review 2016 Consultation / Community Engagement & Feedback
 (and relevant sub folders/ activities).
     8.  Expected media required
 It is expected that a variety of media will be required at the different stages of the project as highlighted above. The
 Planning Scheme Project Manager will work with the corporate Community Engagement team to develop these prior to
 commencement of each stage.
     9.  Closing the gap
 For the formal consultation process, submitters will initially receive a brief acknowledgement but following Council
 consideration of their submission they will receive detail of the consideration of the matter(s) and what, if any, changes are
 being made as a result of the submission.

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